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FOOD AND BEVERAGES MANUFACTURING INDUSTRY SECTOR EDUCATION AND TRAINING AUTHORITY (FOODBEV SETA) – MANAGER: SUPPLY CHAIN
FOOD AND BEVERAGES MANUFACTURING INDUSTRY SECTOR EDUCATION AND TRAINING AUTHORITY (FOODBEV SETA)
Food and Beverages Manufacturing Sector Education and Training Authority (Foodbev SETA) is a schedule 3A Public entity established in terms of the Skills Development Act, 97 of 1998.
Title: Manager: Supply Chain Ref: MSC/06/19
Department: Finance
Employment: Permanent
Report: Senior Manager: Finance
Purpose: To perform and oversee the provision of supply chain management services within FoodBev SETA in line with legislative and internal policy guidelines.
Roles and Responsibilities:
1. Perform supply chain and demand management
• Assist the with development of the strategic objectives for Supply Chain Management in order to meet the strategic objectives of FoodBev SETA
• Ensure the effective selection of Strategic Service Providers and management of the stability of the relationship
• Ensure effective management of supply chain processes in terms of Public Finance Management Act of 1999 and Treasury Regulations
• Ensure effective commodity management through a complete commodity policy in place and communicated to organisation, commodity sourcing plan in place, contracts in place for all standard commodities
• Coordinate appointment of bid committees
• Administer the bidding process up to finality
• Assist with the development and monitoring the implementation of the Demand management plans for the organisation
• Manage the compilation and customisation of bid documents and general conditions of bids.
• Ensure the effective monitoring and implementation of sound procurement management systems
• Ensure the implementation of supply chain management policies, procedures, standards, systems and practices
• Take all precautionary measures to prevent irregular, unauthorised, fruitless and wasteful expenditure
• Ensure the effective provision of supply chain management support to departments.
2. Sourcing and acquisition Management
• Provide advice in the compilation of tender documents
• Ensure acquisition of goods and services in an economical and efficient manner;
• Ensure the effective and efficient management of tender specification and adjudication process, contract engagement process and contract value management to ensure effective management of contract agreements
• Review quotations submitted by suppliers based on specifications
3. Supplier Management
• Forge good relations with strategic or large and/or outsourced suppliers
• Conduct evaluation of the supplier performance
• Identify critical suppliers, supplier risks and ensure business continuity planning in terms of the identified risks
• Facilitate the development of technical expertise within the unit and keep abreast of technical developments
• Create and build partnerships with various internal and external stakeholders in support of the execution of the function
• Review and maintain the central supplier database
4. Contract Management
• Manage and assist in the compilation of contracts.
• Ensure effective formalisation and monitoring of Service Level Agreement
• Manage and ensure the provision of procurement and contract management information, guidance and training to the organisation
• Assist the business units in preparing and managing all contracts
• Maintain and update the Contract / Service Level Agreements Register
• Manage vetting of Supply Chain contracts and service level agreements
• Monitor contract expiry dates and notify end-users timeously.
5. Asset Management
• Manage fixed assets
• Oversee physical verification of assets (moveable and non-moveable)
• Manage internal control of fixed assets including the movement of assets
• Facilitate the process disposing of assets
• Ensure safeguarding and maintenance of assets
6. Supply Chain Reporting
• Prepare monthly and quarterly management reports
• Prepare and review the annual procurement plan
• Report to NT on acquisitions of more than 100 000 and above
• Assist auditors to facilitate an effective audit and attend to any audit queries or findings that might arise
7. Reporting
• Oversee the management and coordination of all financial reporting activities for the organisation including organisational revenue/expense and balance sheet reports, development and monitoring of organisational and contract/grant budgets.
• Constantly monitor and report on the company’s financial and accounting processes and procedures, take corrective action where necessary, and recommend improvements to processes and procedures
• Report on risk management
• Provide regular feedback to the CEO regarding the operation of the financial department and processes therein
8. People / Staff Management
• Monitor and manage staff performance of staff within the division as appropriate in compliance with the Performance Management policy and processes
• Ensure achievement of department planned goals and targets.
• Coach and mentor staff as appropriate to improve performance
• Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.
• Practise sound labour relations within the approved conditions of service
• Ensure the implementation and adherence of the human resources policies, procedures and practices within the department.
• Ensure the implementation of supply chain management policies, procedures, standards, systems and practices
• Take all precautionary measures to prevent irregular, unauthorised, fruitless and wasteful expenditure
• Ensure the effective provision of supply chain management support to departments.
2. Sourcing and acquisition Management
• Provide advice in the compilation of tender documents
• Ensure acquisition of goods and services in an economical and efficient manner;
• Ensure the effective and efficient management of tender specification and adjudication process, contract engagement process and contract value management to ensure effective management of contract agreements
• Review quotations submitted by suppliers based on specifications
3. Supplier Management
• Forge good relations with strategic or large and/or outsourced suppliers
• Conduct evaluation of the supplier performance
• Identify critical suppliers, supplier risks and ensure business continuity planning in terms of the identified risks
• Facilitate the development of technical expertise within the unit and keep abreast of technical developments
• Create and build partnerships with various internal and external stakeholders in support of the execution of the function
• Review and maintain the central supplier database
4. Contract Management
• Manage and assist in the compilation of contracts.
• Ensure effective formalisation and monitoring of Service Level Agreement
• Manage and ensure the provision of procurement and contract management information, guidance and training to the organisation
• Assist the business units in preparing and managing all contracts
• Maintain and update the Contract / Service Level Agreements Register
• Manage vetting of Supply Chain contracts and service level agreements
• Monitor contract expiry dates and notify end-users timeously.
5. Asset Management
• Manage fixed assets
• Oversee physical verification of assets (moveable and non-moveable)
• Manage internal control of fixed assets including the movement of assets
• Facilitate the process disposing of assets
• Ensure safeguarding and maintenance of assets
6. Supply Chain Reporting
• Prepare monthly and quarterly management reports
• Prepare and review the annual procurement plan
• Report to NT on acquisitions of more than 100 000 and above
• Assist auditors to facilitate an effective audit and attend to any audit queries or findings that might arise
7. Reporting
• Oversee the management and coordination of all financial reporting activities for the organisation including organisational revenue/expense and balance sheet reports, development and monitoring of organisational and contract/grant budgets.
• Constantly monitor and report on the company’s financial and accounting processes and procedures, take corrective action where necessary, and recommend improvements to processes and procedures
• Report on risk management
• Provide regular feedback to the CEO regarding the operation of the financial department and processes therein
8. People / Staff Management
• Monitor and manage staff performance of staff within the division as appropriate in compliance with the Performance Management policy and processes
• Ensure achievement of department planned goals and targets.
• Coach and mentor staff as appropriate to improve performance
• Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.
• Practise sound labour relations within the approved conditions of service
• Ensure the implementation and adherence of the human resources policies, procedures and practices within the department.
Essential Requirements
• A 3-year qualification in Supply Chain Management, Logistics, Purchasing or equivalent
• 3-5 years of experience in Supply Chain Management, and public sector procurement experience of which 3 should have been at a supervisory level or experience in a functional/specialist area
• Advanced knowledge of the Public Finance Management Act (PFMA)
• Advanced knowledge of the National Treasury’s supply chain management guidelines, Treasury Regulation, Instructions Notes and Supply Chain Management Practice Notes
• Advanced knowledge of the Preferential Procurement Policy Framework Act (PPPFA), Broad Based Black Economic Empowerment (B-BBEE) Act and the Code of Good Practice
• Advanced knowledge and understanding of the Supply Chain Management cycle which includes demand, acquisition, logistics, disposal and supplier relationship management
• Advanced Computer Literacy
Competencies/ Skills required
Skills
• Interpersonal
• Problem solving
• Analytical
• Negotiation
• Legislation, Policies and Procedures
• Business Environment
• Supervisory
• Presentation
• Planning and Reporting
Attributes
• Innovation
• Team player
• Tact
• Judgement
• Strategic thinker
• Proactive
Other requirements
• Required to work extensive hours
• Undertake any reasonable duties as required by management
• Required to travel
The job description is a guide of minimum tasks and responsibilities and might change from time to time, depending on the organizational requirements and managerial ad hoc requests.
CLOSING DATE: 12 July 2019
REPLY TO: recruitment@foodbev.co.za and quote the reference on the subject line.