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FOOD AND BEVERAGES MANUFACTURING INDUSTRY SECTOR EDUCATION AND TRAINING AUTHORITY (FOODBEV SETA)
“Your skills partner”
 
Food and Beverages Manufacturing Sector Education and Training Authority (Foodbev SETA) is a schedule 3A Public entity established in terms of the Skills Development Act, 97 of 1998.
 
Finance Administrator 
Ref: FA/12/18
Department:  Finance
Employment:  Permanent: Employment Contract is limited to the licence duration of the SETA.
Report:  Specialist: Finance
 
Purpose: To perform financial administration processes in line with revolving legislative guidelines. This will include processing, recording, calculating, reconciling and preparing financial operational transactions of Foodbev. 
 
 
Roles and Responsibilities:
Perform reconciliations
 Prepare weekly/monthly reconciliations
 Ensure compliance with financial and procurement policies through proper record keeping and administration
 Reconcile or note and report discrepancies found in records
 Investigate and resolve reconciling items
 
Perform accounts payable function
 Add Suppliers / beneficiary on the accounting system
 Receive and verify supporting documents before capturing invoices, grant claims, board fees and employee claims on the accounting system.
 Process payments on the accounting system
 Allocate supplier invoices, grants claims bursary payments to relevant cost codes and capture on the system
 Upload payments on the banking system.
 Prepare Payment packs
 Download and forward proof of payments to relevant departments or suppliers.
 File suppliers invoices, grant claims, supporting documents, statements and quotations
 Maintain and update beneficiaries on the accounting system
 Monitor accounts payable on the system (Age analysis, etc.)
 Verify supplier banking details before processing payments
 Attend to Supplier queries
• Capture bank charges, reversed transactions, debit orders and refunds on the accounting system.
 
Perform accounts receivable function
 Process Invoices and credit notes
 Match beneficiary payments to invoices
 Reconcile debtors to general ledger
 Attend to customer queries
 
Perform other finance duties
 Liaise with departments to obtain Capex and Opex accruals
 Perform month-end procedures (general journal entries, etc.)
 Capture financial inputs into the into the general ledger
 Allocate and administer income, receipts and payments
 Perform banking reconciliations
 Provide auditors with requested information and respond to queries for discretionary grants and creditors.
 
Petty Cash
 Capture petty cash transactions
 Count the petty cash in the box on a monthly basis
 Reconcile petty cash on regular basis
 Administer Cheque books when required
• Follow-up on petty cash discrepancies 
 
Essential Requirements
 Matric
 A 3 year qualification in Finance / Accounting or equivalent
 1 to 3 years’ experience in the finance or similar environment Competencies/ Skills required
 
 
Behavioural attributes
 Quality orientation
 Sector knowledge
 Stakeholder relationship management
 High problem solving ability
 Strong team player with strong operational management skills
 
Knowledge
 Knowledge and understanding of the roles, function and responsibilities of the main stakeholders and role players
 Knowledge of industry legislation, the various stakeholders, their responsibilities, and compliance requirements
 Understanding of the transformative elements of the HRD legislation (Skills Development Act, SAQA Act, etc.)
 Exposure to auditing
 
Required Skills
 Communication
 Interpersonal
 Planning
 Process implementation (M&E process)
 Tact
 Judgement
 Proactive
 Computer literacy
 
Other requirements
 Required to work extensive hours
 Undertake any reasonable duties as required by management
 
The job description is a guide of minimum tasks and responsibilities and might change from time to time, depending on the organizational requirements and managerial ad hoc requests.
 
 
​
CLOSING DATE: 01 February 2019
 
Forward your application to  recruitment@foodbev.co.za indicating the reference number in the subject line. No late applications will be accepted. All positions are based in Rivonia, Gauteng and any travel and accommodation costs, where required, to be incurred by the candidate. FoodBev SETA will not be responsible for any relocation costs where applicable.
 
All information provided by candidates will be verified. FoodBev SETA has the right to withdraw the advertisement and/or not appoint anyone in the position. Candidates will be considered according to the FoodBev SETA Employment Equity Plan. Communication will be limited to shortlisted candidates only. Should you not hear from FoodBev SETA within 30 days after closing of the advert then consider your application unsuccessful. All recommended candidates will undergo a competency assessment and security clearance.