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FOOD AND BEVERAGES MANUFACTURING INDUSTRY SECTOR EDUCATION AND TRAINING AUTHORITY (FOODBEV SETA)
“Your skills partner”
 
Food and Beverages Manufacturing Sector Education and Training Authority (Foodbev SETA) is a schedule 3A Public entity established in terms of the Skills Development Act, 97 of 1998.
 
ETQA Administrator (Monitoring & Evaluation) 
Ref: MEA/11/18
Department:  ETQA
Employment:  Permanent: Employment Contract is limited to the licence duration of the SETA.
Report: Coordinator: ETQA
 
Purpose
To administer and monitor students / leaners progress on learning programmes in line with stipulated requirements of FoodBev Seta ETQA policies and procedures 
 
 
Roles and Responsibilities:
Administration of External Moderations
 Advises Training Providers to apply for moderation.
 Captures Request for Moderator (RFM) from Training Providers for moderation (at different intervals) e.g. for induction, interval and exit moderation.
 Ensures that system automatically generates emails to Moderators to gauge their availability.
 Link RFM to the Request for Purchase (RFP) on system for management approval.
 Ensures that system generates appointment letter and Purchase Order (PO).
 Receives moderation reports, invoices and statements of account and captures GRV for goods received.
 Submits to Supply Chain Management (SCM) department for processing of invoice.
 
 
Monitoring of Learner Progress
 Monitors learner progress and advises companies to apply for extensions
 Captures learner terminations
 Ensures proof of training is received for all learner terminations
 Advises coordinator and specialist regarding grant recovery
 Conducts site visits and collate reports on all learning programmes.
 Submits weekly termination and extension requests to the Grants Specialist to update the Commitment Register
 Checks Commitment Register and inform companies that are not complying with agreements to either deliver on learning programmes or terminate projects
 
Administration
 Provides adhoc administrative support as and when needed.
 Ensures the database (MIS) is updated
 
Assists Auditors by supplying requested documentation for audit purposes Essential Requirements
 Matric
 A qualification in Administration (NQF 6) or equivalent
 1-3 years’ experience in Administration within a Similar Environment
 Experience in the public sector/ Institution
 Knowledge of Skills Development Act
 Knowledge of Skills Development Levies Act
 Knowledge of SAQA and the National Qualifications Framework (Qualifications and Unit Standards)
 Knowledge of the OFO Code Framework
 Understanding of Record Management systems and archival best practices
 A valid SA driver’s license (recommended)
 
 
Competencies/ Skills required
Behavioural attributes
 Quality orientation
 Sector knowledge
 Stakeholder relationship management
 High problem solving ability
 Strong team player with strong operational management skills
 
Knowledge
 Knowledge and understanding of the roles, function and responsibilities of the main stakeholders and role players
 Knowledge of industry legislation, the various stakeholders, their responsibilities, and compliance requirements
 Understanding of the transformative elements of the HRD legislation (Skills Development Act, SAQA Act, etc.)
 Exposure to auditing
 
Required Skills
 Communication
 Interpersonal
 Planning
 Process implementation (M&E process)
 Tact
 Judgement
 Proactive
 Computer literacy