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FOOD AND BEVERAGES MANUFACTURING INDUSTRY SECTOR EDUCATION AND TRAINING AUTHORITY (FOODBEV SETA) - ADMINISTRATOR: SUPPLY CHAIN
FOOD AND BEVERAGES MANUFACTURING INDUSTRY SECTOR EDUCATION AND TRAINING AUTHORITY (FOODBEV SETA)
Food and Beverages Manufacturing Sector Education and Training Authority (Foodbev SETA) is a schedule 3A Public entity established in terms of the Skills Development Act, 97 of 1998.
Title: Administrator: Supply Chain
Department: Finance
Reference: ASC 01/20
Employment: Permanent: Employment Contract is limited to the licence duration of the SETA.
Report: Manager: Supply Chain
Purpose: To perform and undertake the effective functioning of the supply chain process based on required internal control measures, including coordinating the procurement of day-to-day goods and in line with legislative and policy guidelines.
Roles and Responsibilities:
1. Perform supply chain management processes:
• Obtain quotations if required by policy and obtain procurement approval
• Obtain quotations as specified in the policy
• Place orders and generate purchase order numbers as required
• Procure office stationery and other office assets in line with the procurement policy
• Check goods receipt against orders and delivery notes as required
• Allocate expenses to correct cost codes
2. Perform purchasing function
• Maintain and update Purchase Requisition status report
• Recommend suitable Suppliers for procuring goods/services
• Select Suppliers based on prescribed criteria (Description, Price, Lead times, etc.)
• Send RFQ's to approved Suppliers
• Receive and evaluate all quotations and make recommendations
• Create, issue, modify and process Purchase Orders
• Place orders with Suppliers for goods and services required
• Monitor Suppliers to assess and validate timeliness of delivery in accordance with purchase order and contractual requirements
• Identify potentially overdue deliveries and report to the end-user
• Contest and dispute late deliveries and if necessary, cancel orders and place new orders with alternative Suppliers
• Communicate with end users on status of Purchase Orders and potential delays
• Conduct expediting activities where required, monitor and control supplier delivery and update the Supply Chain Management System
• Coordinate returns of non-compliant goods to Suppliers (Credit Notes, etc.)
• Participation in bid/tender initiations, compilations and evaluations
3. Coordinate supplier management
• Process new Supplier applications (documentation and administration)
• Maintain, update and administer the Supplier database
• Monitor and measure Supplier performance and make improvement recommendations
• Develop new or alternative sources of supply by continually monitoring the market for new products or innovations
• Negotiate trade terms and discount structures with local suppliers
4. Perform procurement duties
• Receive and open tenders and capture in Tender register
• Provide administrative support to the bidding committees
• Update FoodBev SETA information on the CRA system
5. Perform general finance duties
• Liaise with Departments to obtain Capex and Opex accruals (monthly)
• Perform month-end procedures (General Journal entries, etc.)
• Maintain and update the financial inputs into the Fixed Asset Register
• Physically verify Fixed Assets (periodically)
• Prepare payment requests (system or manual)
• Allocate and administer income, receipts and payments
• Perform Banking reconciliations
• Monitor Suppliers to assess and validate timeliness of delivery in accordance with purchase order and contractual requirements
• Identify potentially overdue deliveries and report to the end-user
• Contest and dispute late deliveries and if necessary, cancel orders and place new orders with alternative Suppliers
• Communicate with end users on status of Purchase Orders and potential delays
• Conduct expediting activities where required, monitor and control supplier delivery and update the Supply Chain Management System
• Coordinate returns of non-compliant goods to Suppliers (Credit Notes, etc.)
• Participation in bid/tender initiations, compilations and evaluations
3. Coordinate supplier management
• Process new Supplier applications (documentation and administration)
• Maintain, update and administer the Supplier database
• Monitor and measure Supplier performance and make improvement recommendations
• Develop new or alternative sources of supply by continually monitoring the market for new products or innovations
• Negotiate trade terms and discount structures with local suppliers
4. Perform procurement duties
• Receive and open tenders and capture in Tender register
• Provide administrative support to the bidding committees
• Update FoodBev SETA information on the CRA system
5. Perform general finance duties
• Liaise with Departments to obtain Capex and Opex accruals (monthly)
• Perform month-end procedures (General Journal entries, etc.)
• Maintain and update the financial inputs into the Fixed Asset Register
• Physically verify Fixed Assets (periodically)
• Prepare payment requests (system or manual)
• Allocate and administer income, receipts and payments
• Perform Banking reconciliations
Qualification/s / Experience proposed for role:
• A 3-year qualification in Supply Chain Management, Purchasing or Logistics Management or equivalent
• Understanding of Public Finance Management Act and related Treasury Regulations
• Knowledge and insight into Supply Chain Management in the Public Service (Regulations, Practice Notes, Circulars and Policy Frameworks)
• Understanding of Supply Chain environment
• Understanding of RFQ’s and Tender processes
Years of experience proposed:
• 1 to 3 years administration experience
List the competencies / knowledge / skills required:
Skill
• Attention to detail
• Problem-solving abilities
• Creative and critical thinking skills
• Professional and accountable
Competencies
• Team player
• Proactive
• Diligent
• Reliable
NB: the job description is a guide of minimum tasks and responsibilities and might change from time to time, depending on the organizational requirements and managerial ad hoc requests.
Closing date: 14 February 2020
Applications to be sent to: recruitment@foodbev.co.za