FINANCIAL INTELLIGENCE CENTRE (FIC) VACANCIES

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ASSISTANT FINANCE MANAGER
Organizational Unit Financial Intelligence Centre -> Corporate Services -> Finance
Job Type Permanent
Education Bachelor’s Degree or equivalent
Career Level skilled and academically qualified
Location Pretoria - Centurion, GP 0157 ZA (Primary)
Travel No Travel Required
Desired Race Not Applicable
Desired Gender Not Applicable
Closing Date 16/2/2024
 
Job Description
JOB PURPOSE:
To assist the Financial Manager (FM) with the execution of the finance functions. 
 
KEY PERFORMANCE AREAS:
TECHNICAL
•    Assist the Finance Manager (FM) with the execution of the finance functions.
•    Coordinate, facilitate Liaise the resolution of all requirements, compliance, and contractual issues timely with the Insurer, including timely renewal of annual insurance; 
•    Manager   the cashbook management function and petty cash management in line with the FIC policy and procedures.
•    Perform the functions of secretariat for the asset Disposal Committee;
•    Review asset register and calculations for accuracy and compliance, making recommendations to the Financial Manager;
•    Responsible for the Debtors management function, ensuring timely recording of transactions in line with policies and procedures;
•    Coordinate, facilitate   the resolution of all compliance and contractual issues timely with the Travel Agent; 
•    Compile cost containment reports and other National Treasury requirements for review by the Finance Manager
•    Supervise the creditors’ payment cycle and ensure payments are in compliance with PFMA requirements.
•    Ensure proper contract management and SCM compliance before approving reconciliations;
•    Review creditors’ reconciliations and follow up / assist with queries / other outstanding issues as and when required;
•    Ensure timely submission of reconciliations and / or confirmation of payments;
•    Responsible for the full monthly accrual process and the regularly review and update of the process;
•    Maintain/update and implement internal controls and procedures, including relevant forms;
•    Takes accountability for own work and prioritises delivery of own outputs against work plan accordingly to deadlines;
•    Identifies system / process gaps in the creditors function as well as the accruals and insurance processes and propose improvements to the workflow in line with current developments affecting the relevant areas;
•    Prepare and deliver work solutions for the creditors function as well as the accruals and insurance processes;
•    Provide feedback on technical issues and complex interventions;
•    Analysing reoccurring problems / errors / other issues in the creditors function as well as the accruals and insurance processes and propose corrective actions / changes in procedures;
•    Ensure compliance with all statutory requirements relating to financial control, financial management and accounting.
•    Ensure implementation and adherence to finance policies, procedures and systems across all teams.
•    Accommodates and respond to stakeholder / client requests and queries;
•    Liaise with external/ internal stakeholders/ creditors under guidance from the Finance Manager;
•    Perform other related duties as may be assigned to you;

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MANAGE PEOPLE
•    Manage the creditors’ team, including the GRN section, according to finance operational standards.
•    Coach and counsel staff
•    Provides the team with technical guidance.
•    Review and signs off work executed by team members and ensure it conforms to policies, procedures, and legislative requirements.
•    Prioritise and allocation of work to the team.
•    Actively manage performance.  
•    Report on team progress against set objectives and standards
•    Ensure implementation of learning and development interventions for the team.
 
GOVERNANCE, RISK MANAGEMENT, COMPLIANCE, AND INFORMATION/KNOWLEDGE MANAGEMENT
•    Ensures compliance with codes of conduct, policies and procedures and legislative requirements.
•    Provides input into budget for the business unit.
•    Contribute to the development and improvement of creditors’ policies, systems, practices within best practice, industry standards and applicable legislation; 
•    Provides input into other finance policies, processes, and systems as well as alignment with related function processes and systems.
 
EDUCATION, SKILLS AND EXPERIENCE:
•    Relevant Finance Degree (Accounting or Financial Management)
•    Minimum 5+ years’ experience in the finance department of which 3 should be on a supervisory level. 
•    Honours or studying towards honours will be an added benefit.  
•    Experience in asset management. 
•    Workable knowledge of insurance management will be advantages. 
•    5 years’ experience in all reconciliations, the payment cycle and contract management. 
•    5 years’ experience in accruals and the monthly accrual process. 
•    5 years’ experience in financial accounting systems. 
•    Analytical ability and attention to detail. 
•    Experience in MS packages. 
•    Confident and decisive. 
•    Good communication skills.

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