FINANCIAL AND ACCOUNTING SERVICES SECTOR EDUCATION AND TRAINING AUTHORITY (FASSET) VACANCIES

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JOB ADVERTISEMENT
 
FASSET complies with the provision of the Protection of Personal Information Act, therefore information below is collected and will be used for recruitment processes. By submitting your documents, you consent to the processing of your personal information for the intended purpose.
 
SUMMARY
 
PROJECT ADMINISTRATOR-LIMPOPO PROVINCE
Closing Date for Applications: 30 August 2024 @16:00
Commencement Date for Post: As soon as possible
Annual TCTC: R 351,112,21 (TCTC) (Not Negotiable)
Reference: FAS/RECRUITMENT/PALP1/2024
 
JOB IDENTIFICATION
Department/Unit/Section PQA
Reporting Line: Project Specialist
Full-time/Part-time/Contract: Permanent
 
PURPOSE OF THE JOB
To provide efficient project management administrative support and coordination to the Project Department. 
 
DUTIES
• Client queries (telephonic, face-to-face, and written) are dealt with, and call centre referrals are addressed.
• Update and inform key stakeholders to ensure stakeholders speak highly of the service quality and delivery.
• Respond to enquiries from all stakeholders, the public and internal clients.
• Represent FASSET in a professional manner telephonically, frontline reception, meetings and other forums as required.
• Keeping all important documents, invoices, and contracts well maintained.
• Implementing and maintain a filing system that make it easy to find any document quickly and efficiently.
• Ensure that project records (both hard copies filing and electronic systems) are updated and reflect the correct project documents.
• Assist in project visits and monitoring.
• Assist in planning and coordinating site visits logistics.
• Assist in ensuring that projects are delivered successfully.
• Coordinate all supporting documents pertaining to performance indicators targets.
• Provide administrative support with regards to the implementation of specific projects
• Assist in providing performance related supporting documents during audits.
• Logistics management – organizing meeting rooms Secretariat support - minute taking and distribution of minutes and agenda, technology requirements for meetings are organized.
• Events support – preparation of events documents including register, branding requirements etc.
• Issue correspondence (letters, e-mails, faxes) approved by the Manager.
• Assist the Specialists with ad-hoc activities/ tasks related to the successful implementation of projects and other general duties.
• Monitor the duration of a contracts, identify those contract that are expiring and the closing of some contracts.
• Manage invoice payment process from start to end.
• Track project expenditure according to planned budget every month.
• Assist in providing finance related supporting documents during audits.
• Log the invoices and monitor process. 
 
REQUIRED QUALIFICATION
Qualification
• Diploma in Business Management/Administration or Public Administration/Management or Finance or Accounting or Internal Auditing or relevant and equivalent qualification at NQF Level 6. 
 
REQUIRED EXPERIENCE
Essential:
• 2 years’ experience within administration.
• SETA experience an added advantage 
 
COMPETENCIES REQUIRED
Critical
• Excellent command of English (verbal and written).
• Administration ability.
• Ability to work under pressure and meet deadlines.
• Good relationship with stakeholders.
• Detail and process orientated.
• Ability to work independently and as part of a team.
• Attention to detail.
• High level of confidentiality and organisational skills;
• Customer Focus. 
 
KNOWLEDGE REQUIRED
Essential
• Basic Conditions on Employment Act.
• Skills Development Act.
• Employment Equity Act.
• Labour Relations Act.
• Skills Development Levies Act
• PFMA and BBBEE.
• DHET Policies and Processes.
• Public Sector reporting protocol.
• MS Office.
 
 
COMMENCEMENT DATE
As soon as possible
 
TOTAL COST TO COMPANY (TCTC)
The TCTC to be offered for this position is R 351 112,21 (TCTC)
ASSESSMENT
Applicants may be required to undergo a competency assessment.
 
CONTACT DETAILS
Kindly submit your full Curriculum Vitae (with 2 Internal references), certified copies of Identity Document and Qualifications by no later than 30 August 2024 to: PA113@fasset.org.za or For any inquiries regarding the position kindly contact: Mr Thabo Khwenenyana or Ms Thabile Mgoza or Ms Mosebudi Ntlema, Human Resources Department 087 562 8217.
 
FASSET applies the principles of Employment Equity as per National legislation and policy guidelines and will consider designated groups in line with these requirements. Preference will be given to previously disadvantaged groups including those with disabilities. Appointments will be made in accordance with the approved Employment Equity Plan to promote its equitable representation in terms of race, gender and disability.”

​
JOB ADVERTISEMENT
 
FASSET complies with the provision of the Protection of Personal Information Act, therefore information below is collected and will be used for recruitment processes. By submitting your documents, you consent to the processing of your personal information for the intended purpose.
 
SUMMARY
 
PROJECT ADMINISTRATORS X2
Closing Date for Applications: 30 August 2024 @16:00
Commencement Date for Post: As soon as possible
Annual TCTC: R 351,112,21 (TCTC) (Not Negotiable)
Reference: FAS/RECRUITMENT/PA/GP/MP/2024
FAS/RECRUITMENT/PA/NW/FS/2024
 
JOB IDENTIFICATION
Department/Unit/Section PQA
Reporting Line: Project Specialist
Full-time/Part-time/Contract: Permanent
 
PURPOSE OF THE JOB
To provide efficient project management administrative support and coordination to the Project Department. 
 
DUTIES 
• Client queries (telephonic, face-to-face, and written) are dealt with, and call centre referrals are addressed.
• Update and inform key stakeholders to ensure stakeholders speak highly of the service quality and delivery.
• Respond to enquiries from all stakeholders, the public and internal clients.
• Represent FASSET in a professional manner telephonically, frontline reception, meetings and other forums as required.
• Keeping all important documents, invoices, and contracts well maintained.
• Implementing and maintain a filing system that make it easy to find any document quickly and efficiently.
• Ensure that project records (both hard copies filing and electronic systems) are updated and reflect the correct project documents.
• Assist in project visits and monitoring.
• Assist in planning and coordinating site visits logistics.
• Assist in ensuring that projects are delivered successfully.
• Coordinate all supporting documents pertaining to performance indicators targets.
• Provide administrative support with regards to the implementation of specific projects
• Assist in providing performance related supporting documents during audits.
• Logistics management – organizing meeting rooms Secretariat support - minute taking and distribution of minutes and agenda, technology requirements for meetings are organized.
• Events support – preparation of events documents including register, branding requirements etc.
• Issue correspondence (letters, e-mails, faxes) approved by the Manager.
• Assist the Specialists with ad-hoc activities/ tasks related to the successful implementation of projects and other general duties.
• Monitor the duration of a contracts, identify those contract that are expiring and the closing of some contracts.
• Manage invoice payment process from start to end.
• Track project expenditure according to planned budget every month.
• Assist in providing finance related supporting documents during audits.
• Log the invoices and monitor process.
• Record applications received for bursaries.
• Evaluation of bursaries applications
• Communicate bursary contracts to students.
• Filing of learner documents from bursary applications to payments
• Collection of learner results and perform assessments to determine continuous bursary funding.
• Prepare and review SETMIS for reporting.
• Prepare commitment schedule, provision, and accruals.
• Update the commitment schedule on monthly basis. 
 
REQUIRED QUALIFICATION
 
Qualification
• Diploma in Business Management/Administration or Public Administration/Management or Finance or Accounting or Internal Auditing or relevant and equivalent qualification at NQF Level 6. 
 
REQUIRED EXPERIENCE
Essential:
• 2 years’ experience in administration.
• Experience in administration of bursaries will be added advantage 
 
COMPETENCIES REQUIRED
Critical
• Excellent command of English (verbal and written).
• Administration ability.
• Ability to work under pressure and meet deadlines.
• Good relationship with stakeholders.
• Detail and process orientated.
• Ability to work independently and as part of a team.
• Attention to detail.
• High level of confidentiality and organisational skills;
• Customer Focus. 
 
KNOWLEDGE REQUIRED
Essential
•  Basic Conditions on Employment Act.
• Skills Development Act.
• Employment Equity Act.
• Labour Relations Act.
• Skills Development Levies Act
• PFMA and BBBEE.
• DHET Policies and Processes.
• Public Sector reporting protocol.
• SETA Grants regulations.
• MS Office.
 
 
COMMENCEMENT DATE
As soon as possible
 
TOTAL COST TO COMPANY (TCTC)
The TCTC to be offered for this position is R 351 112,21 (TCTC)
 
ASSESSMENT
Applicants may be required to undergo a competency assessment.
 
CONTACT DETAILS
Kindly submit your full Curriculum Vitae (with 2 Internal references), certified copies of Identity Document and Qualifications by no later than 30 August 2024 to: for Gauteng and Mpumalanga SCM103@fasset.org.za and for North West and Free State QAA111@fasset.org.za
For any inquiries regarding the position kindly contact: Mr Thabo Khwenenyana, or Ms Thabile Mgoza, or Ms Mosebudi Ntlema Human Resources Department 087 562 8217.
 
FASSET applies the principles of Employment Equity as per National legislation and policy guidelines and will consider designated groups in line with these requirements. Preference will be given to previously disadvantaged groups including those with disabilities. Appointments will be made in accordance with the approved Employment Equity Plan to promote its equitable representation in terms of race, gender and disability.”