Finance and Accounting Services Sector Education and Training Authority (FASSET) – Executive Assistant to COO

 
OBJECTIVE OF FASSET
•                 To develop the competence of current employees and potential employees: 
-                 Improving the quality of life of employees, their prospects of work and labour mobility. 
-                 Improving productivity in the workplace and the competitiveness of employers. 
-                 Promoting self-employment in situations where the sector is experiencing job shrinkage. 
•                 To increase the levels of investment in education and training and to optimise the return on this investment. 
•                 To position the Fasset sector as the "sector of career choice" for prospective learners and entrants into the labour market. 
•                 To encourage employers and employees to adopt a culture of lifelong learning through: 
-                 Using the workplace as an active learning environment
-                 Providing employees with the opportunities to acquire new skills
-                 Providing opportunities for new entrants and potential entrants into the sector labour market and enhancing access to opportunities to gain work experience. 
•                 To support the objectives of the Employment Equity Act of 1998 
•                 To enhance access to learning opportunities and to facilitate the recognition of prior learning 
•                 To ensure the quality of education and training in the sector 
•                 To expand the provision of education and training in this sector through sound partnerships with public and private sector service providers 
•                 To encourage greater cooperation between the public and private sectors 
•                 To co-operate and collaborate with the South African Qualifications Authority and other Setas, in support of the objectives of the Act 
 
PURPOSE OF THE POSITION 
To provide professional and administrative support to Both Executives
 
KEY PERFORMANCE 
•                 Screening of all calls  
•                 Screening of all emails and the ability to respond appropriately  
•                 Complete diary management  
•                 Manage and co-ordinate meetings and diary of the CFO and Director PQA  
•                 Senior level client, stakeholders liaison  
•                 Respond clearly and effectively to telephonic requests as well as verbal or written instructions.  
•                 Routine office administration (expense control, typing, mail, filing, etc). Good telephone etiquette is expected.  
•                 Knowledge of document management, tracking and filing systems, ability to apply technical/ professional skills.  
•                 Ability to accept responsibility, work independently, and produce good quality work.  
•                 Must be a team player, flexible, reliable and have good verbal and written communication skills.  
•                 Must have good Interpersonal relations, Planning and Execution skills and good leadership skills.  
•                 Basic knowledge of PFMA and Public Service Act and Regulations  
•                 Knowledge of the Seta environment is an added advantage  
 
 
MINIMUM QUAILFICATION 
•                 An appropriate qualification in office administration at tertiary level or 3 years’ experience as a PA/Executive assistant, Office Manager, Secretarial or equivalent 
 

 
 
 KNOWLEDGE, EXPERIENCE AND ATTRIBUTES NEEDED  
The following knowledge, experience and/or attributes are required: 
•                 Excellent verbal, interpersonal, and written communication skills in English 
•                 Ability to work effectively in a fast-paced environment. 
•                 Strong time management and organisational skills; demonstrated ability to work well independently and in teams. 
•                 Track record of being able to produce work in a timely manner with flexibility when necessary to adapt to changing work conditions. 
•                 Ability to read carefully, follow directions, and attend to detail. 
•                 Proficiency in MS Outlook, MS Word, MS Excel (especially graphs, spreadsheet creation, sorting), PowerPoint, Internet and Windows Explorer – creating folders, transferring and saving files and so forth at intermediate level 
•                 Ability to file and manage diaries 
•                 Ability to work under pressure, plan ahead and prioritise tasks 
 
 
CONTACT DETAILS 
Applicants will be required to take background tests as required by FASSET (qualifications verification and criminal records). Applicants are expected to make a maximum of 1, 5 hours available for the interview. 
 
FASSET adheres to the principles of EE Act and Affirmative Action and these principles will apply in the selection process.   
 
Send your detailed curriculum vitae to FASSET via e-mail: recruitment@fasset.org.za.  
Enquiries must be directed to the Human Resource Manager – Thokozani Nongauza 011 476 8570. 
 
The closing date is 7 January 2019. 
 
Should you not hear from Fasset within 4 weeks of the closing date of please consider your application to be unsuccessful. Communication will be entered into with shortlisted candidates only.