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ENGINEERING COUNCIL OF SOUTH AFRICA (ECSA)
 

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EXECUTIVE ASSISTANT: STRATEGY AND GROWTH
  • Gauteng
  • Permanent
  • Full Time
  • Market Related
  • EE/AA, Non EE/AA
 
APPLY NOW
 
Introduction
The Engineering Council of South Africa (ECSA) is a statutory body charged with the mandate to regulate the engineering profession in accordance with the Engineering Profession Act 46 of 2000.
 
Position Summary: The Executive Assistant: Strategy and Growth has become available. The successful candidate will report to the Executive: Strategy and Growth and will be responsible for providing executive and administrative support to the Strategy and Growth Division.
 
Duties & Responsibilities
  • Act as a first point of contact dealing with correspondence and phone calls;
  • Manage and coordinate the diary of the Executive by prioritising and arranging internal and external meetings;
  • Plan and organise travel and accommodation when required;
  • Maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the Executive  are met;
  • Provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Executive;
  • Provide support for Council meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating documents and reports, taking minutes and following up action points;
  • Support the Executive to keep the Council informed about the work of the organisation;
  • Service meetings of the Executive Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on actions points;
  • Plan and manage Executive office-led organisational events such as Staff Meetings, Management Meetings and Executives Meetings and others as required;
  • Participate and contribute to organisational/team meetings as required;
  • Provide reports for the Executive as required;
  • Carry out all the duties with complete discretion and a high regard for confidentiality;
  • Ensure that work is carried out in accordance with ECSA’s values, policies and procedures;
  • Any other duties relevant to the needs of the organisation and as directed.
 
Desired Experience & Qualification
  • Minimum three (3) years Diploma in Office Administration / Management;
  • Ten (10) years experience in office management with five (5) years at an executive management/board/council support level;
  • Excellent communication skills;
  • Strong writing skills and presentation skills;
  • Excellent planning, organisational and interpersonal skills;
  • Ability to make sound decisions;
  • Advanced use of Microsoft Office suite.
 
 
Package & Remuneration
Market Related
 
Interested?
 
Closing Date for applications: 24 April 2024
 
Positions are filled in accordance with ECSA’s Employment Equity Policy.
Should we not contact you within one month of the close date of this advertisement, please consider your application unsuccessful.
 
APPLY NOW







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EXECUTIVE ASSISTANT: CORPORATE SUPPORT SERVICES
  • Gauteng
  • Permanent
  • Full Time
  • Market Related
  • EE/AA, Non EE/AA
 
APPLY NOW
 
Introduction
The Engineering Council of South Africa (ECSA) is a statutory body charged with the mandate to regulate the engineering profession in accordance with the Engineering Profession Act 46 of 2000.
Position Summary: The Executive Assistant: Corporate Support Services has become available. The successful candidate will report to the Executive: Corporate Support Services and will be responsible for providing executive and administrative support to the Corporate Support Services Division.
 
Duties & Responsibilities
  • Act as a first point of contact dealing with correspondence and phone calls;
  • Manage and coordinate the diary of the Executive by prioritising and arranging internal and external meetings;
  • Plan and organise travel and accommodation when required;
  • Maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the Executive  are met;
  • Provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Executive;
  • Provide support for Council meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating documents and reports, taking minutes and following up action points;
  • Support the Executive to keep the Council informed about the work of the organisation;
  • Service meetings of the Executive Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on actions points;
  • Plan and manage Executive office-led organisational events such as Staff Meetings, Management Meetings and Executives Meetings and others as required;
  • Participate and contribute to organisational/team meetings as required;
  • Provide reports for the Executive as required;
  • Carry out all the duties with complete discretion and a high regard for confidentiality;
  • Ensure that work is carried out in accordance with ECSA’s values, policies and procedures;
  • Any other duties relevant to the needs of the organisation and as directed.
 
Desired Experience & Qualification
  • Minimum three (3) years Diploma in Office Administration / Management;
  • Ten (10) years experience in office management with five (5) years at an executive management/board/council support level;
  • Excellent communication skills;
  • Strong writing skills and presentation skills;
  • Excellent planning, organisational and interpersonal skills;
  • Ability to make sound decisions;
  • Advanced use of Microsoft Office suite.
 
Package & Remuneration
Market Related
 
Interested?
 
Closing Date for applications: 24 April 2024
 
Positions are filled in accordance with ECSA’s Employment Equity Policy.
Should we not contact you within one month of the close of date of this advertisement, please consider your application unsuccessful.
 
APPLY NOW