ENGINEERING COUNCIL OF SOUTH AFRICA (ECSA) VACANCIES

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ADMINISTRATOR: REGULATORY AND CORPORATE SUPPORT

• Be an early applicant
• Gauteng
• Permanent
• Full Time
• Market Related
• EE/AA, Non EE/AA

 
Introduction
The Engineering Council of South Africa (ECSA) is a statutory body charged with the mandate to regulate the engineering profession in accordance with the Engineering Profession Act 46 of 2000.
 
Position Summary: The Administrator: Regulatory and Corporate Support has become available. This position will be responsible for providing administrative support to the Business Unit regarding all matters concerning the organisation’s operations, legal and statutory issues and ensuring compliance to relevant legislation and regulations to support the attainment of legislative compliance of the ECSA. The successful candidate will report to the Manager: Regulatory and Corporate Support.
 
Duties & Responsibilities

• Ensure compliance with all relevant statutory and regulatory requirements to ensure due regard is paid to the specific business interests of the organisation;
• Assist in evaluating existing organisation procedures to ensure compliance with internal policies and the regulatory requirements;
• Perform compliance-related administrative tasks, such as filing legal paperwork, preparing reports, and handling phone and email correspondence;
• Support the Business Unit in conducting legal induction and training plans for regulatory compliance for employees;
• Preparation and timeous distribution of meeting documentation;
• Continuously improve contract management processes and document control system to enhance efficiency and accuracy;
• Keeping and maintenance of Contract Register;
• Assist the Legal Manager to implement legal risk and compliance registers;
• Assist the Legal Manager to keep organisation abreast with emerging or changing regulatory, legislative and best practices;
• Assist the Legal Manager to monitor changes in relevant legislation, regulatory environment;
• Keep records of all relevant information and documentation pertaining to the Business Unit on papertrail;
• Support departmental projects as required from time to time;
• Check and follow up on unpaid invoices and claim forms for the Business Unit;
• Provide the secretariat functions for the Business Unit;
• Undertake ad hoc administrative duties, as required.

 
Desired Experience & Qualification

• Bachelor’s degree in Business Administration, Law, or a similar field;
• Three (3) years of experience as a Regulatory/Compliance Administrator or in a similar role;
• Extensive knowledge of the regulatory requirements and practices in a relevant environment;
• Good working knowledge of computer packages including MS Word, MS Excel, PowerPoint, MS Outlook;
• Excellent planning and organisation skills including the ability to prioritise, manage large volumes of work while meeting deadlines;
• Ability to use initiative and maintain output & productivity;
• Excellent communication and interpersonal skills to liaise with relevant parties as required;
• A proven track record of working in an environment requiring a high degree of flexibility;
• Ability to engage with stakeholders and understand their needs;
• Excellent attention to detail;
• Excellent typing skills with low error rate.

 
Package & Remuneration: Market Related
 
Closing Date for applications; 02 February 2024
 
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FACILITIES OFFICER

• Johannesburg
• Permanent
• Full Time
• Market Related
• EE/AA

 
Introduction
A position has become available for a Facilities Officer to join our dynamic team.
 
Background:
The Engineering Council of South Africa (ECSA) is a statutory body charged with the mandate to regulate the engineering profession in accordance with the Engineering Profession Act 46 of 2000.
 
Position Summary:
The Facilities Officer has become available. This position is responsible for ensuring a conducive and safe environment for staff members whilst also maintaining adequate management of the organisation’s assets and operational support of facilities management services contracts. The successful candidate will report to the Manager: SCM and Facilities.
 
Duties & Responsibilities

• Ensure work environment is always clean and professional
• Ensure that the facilities are fully operational with all utilities functioning properly
• Perform daily inspections and identify and address issues to ensure a clean and safe work environment for staff members
• Ensure proper maintenance of the organisation’s assets (cars, properties, office appliances, equipment etc)
• Coordinate and schedule equipment and building repairs, installations, and maintenance work with vendors and appropriate in-house staff
• Manage unplanned maintenance, repair and recovery for the facilities as required within the shortest possible time
• Follow-up on timelines to ensure periodic services such as generator servicing etc
• Assist with and coordinate internal office and furniture moves
• Assist with special projects related to office facilities, including office construction and refurbishments and vendor biding processes
• Manage staff parking inside and outside the office premises as allowed by the Body Corporate
• Maintain and update electronic version of floor plan and seat arrangement
• Maintain and update fire safety policy as well as Health and Safety policies which are to be communicated to staff and new employees at all times
• Manage and ensure routine fumigation of offices
• Prepare weekly report of facility activities
• Ensure distribution/ management / purchase of office supplies or items
• Keep up-to-date database of the organisation’s contacts
• Manage an updated list of vendors, price negotiations and agreements
• Monitor and ensure that agreed work by staff or contactors are completed satisfactorily and follow up on any deficiencies
• Process vendor invoices
• Supervise facilities staff
• Assist with driving duties
• Perform other duties as assigned

 
Desired Experience & Qualification

• National Diploma/Bachelor’s degree in Facilities Management or related field
• Minimum of five (5) years’ experience with two (2) years in facilities management or building services
• A valid driver’s licence
• Computer Literacy: MS Office, and SAGE Evolution
• SAGE Evolution experience is desirable
• Attention to detail
• Negotiation skills
• Innovative, proactive and ability to troubleshoot
• Strong customer service orientation
• Conflict management skills
• Project management skills
• Written and verbal communication skills, including report writing

 

Package & Remuneration
Positions are filled in accordance with ECSA’s Employment Equity Policy.
 
Should we not contact you within one month of the close of date of this advertisement, please consider your application unsuccessful.
 
Engineering Council of South Africa
 
Response Handling Nicole Bauer
2 Ernst Oppernheimer Road, Bruma Lake Office Park
2198 Gauteng
https://www.ecsa.co.za
 
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