ENGINEERING COUNCIL OF SOUTH AFRICA (ECSA) VACANCIES

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IN-HOUSE CORPORATE TRAVEL COORDINATOR

• Be an early applicant
• Gauteng
• Permanent
• Full Time
• Market Related
• EE/AA, Non EE/AA

 
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Introduction
The Engineering Council of South Africa (ECSA) is a statutory body charged with the mandate to regulate the engineering profession in accordance with the Engineering Profession Act 46 of 2000.
 
Position Summary: In-house Corporate Travel Coordinator will arrange business travel services for employees, identifying the most cost-effective and efficient travel arrangements. This will include, but not limited to, flights, accommodation, car hire, shuttle services, travel insurance and event/meeting venue searches.  The incumbent must ensure that ECSA’s travel policy is strictly adhered to at all times.
 
Key Performances Areas:

• Serve as a general resource and point of contact for travel-related issues.
• Researches and compares available travel and hotel accommodations to identify the best available option for each travel need.
• Negotiate rates, travel deals, and contracts with travel service providers.
• Facilitate the quoting and booking of all travel arrangements, travel appointments where required, special reservations, and special requests, for complex itineraries.
• Build and maintain good working relationships and rapport with travel service providers.
• Completing daily travel tasks, such as booking tickets and managing credit card operations.
• Tracking and reconciling travel expenses.
• Providing guidance to employees on travel documents, insurance, travel laws, cancellation policies, related protocols e.g., insurance, and general advice.
• Prepares travel itineraries and distributes travel arrangements and schedules to all appropriate staff.
• When travel arrangements are within approved travel reasons and budget limits, makes all arrangements and reservations as requested e.g., book tickets, reserve accommodation, organise rental transportation. 
• Obtains approval from leadership for travel requests and expenses that exceed established limits.
• Advises travellers of and assists with any need for specialised travel documents such as visas or passports.
• Processes reimbursements for travel expenses.
• Assist with after-hour duty, including nights and weekends.
• Deal with complaints, queries, and invoices relating to travel services on behalf of ECSA.
• Performs other related duties as assigned.

 
Education and Experience:

• A bachelor's degree in tourism, travel, hospitality, or a similar field.
• 3-5 years GDS experience with strong command of Galileo GDS or related system Previous 5 years training and experience with a strong command of a Global Distribution System (GDS) e.g., Amadeus, Sabre, Travelport, Galileo, or similar travel software.
• Working knowledge of MS-Office, accounting packages (Sage/Pastel).
• Excellent verbal and written communication skills.
• Solid interpersonal skills.
• Strong working knowledge of the travel industry.
• Excellent knowledge of travel management processes.
• Excellent organisational skills, impeccable attention to detail and a strong sense of urgency.

 
Package & Remuneration
Market Related 
 
Closing Date for applications; 17 November 2023
 
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ADMINISTRATOR: HUMAN RESOURCES - FIXED TERM CONTRACT

• Gauteng
• Fixed Term, Temporary
• Full Time
• Market Related
• EE/AA, Non EE/AA

 
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Introduction
The Engineering Council of South Africa (ECSA) is a statutory body charged with the mandate to regulate the engineering profession in accordance with the Engineering Profession Act 46 of 2000.
 
Position Summary: The Administrator: Human Resources has become available. This position is responsible for providing Human Resources shared services in general and in particular the establishment, review and continuous improvement of the Human Resources Information Systems, Service Delivery and Measurement Systems in support of the Integrated Human Resources Strategy. The successful candidate will report to the Manager: Human Resources.
 
Key Performances Areas:

• Perform analysis, manipulation and interpretation of HR data, extract HR reports and Dashboards;
• Update, maintain and audit the HRIS database;
• Assist with new employee onboarding, prepare presentations, and conduct orientation sessions;
• Provide services as identified in the HR service offerings/service level agreement value chain;
• Provide administrative and logistical support to the Business Unit in the delivery of HR service offerings;
• Review and update HR forms and templates in line with document control and organisational branding standards;
• Prepare general HR metrics and statistical and interpretive reports;
• Conduct recruitment verification screening assessments;
• Coordinate HR meetings and Functions;
• Provide administrative support in relation to HR projects; and
• Provide secretarial services in HR meetings.

 
Key Attributes Required:

• Degree/National Diploma in Human Resources Development/Industrial Psychology (NQF Level 7);
• Three (3) years working experience with two years in HR administration;
• Payroll and SAGE 300 People experience are desirable;
• Proficiency in Microsoft Office products;
• In-dept experience of Data Capturing;
• Knowledge of HR reporting;
• Knowledge of Microsoft Power BI will be advantageous;
• Strong customer service orientation;
• Written and verbal communication skills, including report writing;
• Understanding and application of Human Resources Best Practices and South African Labour Laws.

 
Package & Remuneration
Market Related
 
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RECEPTIONIST - FIXED TERM CONTRACT

• Gauteng
• Fixed Term, Temporary
• Full Time
• Published: 4 days ago
• Market Related
• EE/AA, Non EE/AA

 
APPLY NOW
 
Introduction
The Engineering Council of South Africa (ECSA) is a statutory body charged with the mandate to regulate the engineering profession in accordance with the Engineering Profession Act 46 of 2000.
 
Position Summary: The Receptionist position has become available. The successful candidate will report to the Customer Relations Analyst and will be responsible for the provision of a professional customer service to ECSA members, applicants and all ECSA visitors and staff.
 
Key Performance Areas:

• Operating of the switchboard, including answering calls, taking messages and general reception;
• Greeting/attending to applicants/ visitors in a professional manner;
• Ensuring that all visitors sign the visitors register;
• Ensuring that all visitors are assisted by relevant personnel within ECSA;
• Manage general and services inquiries;
• Constantly keep up to date with changes on the ECSA website;
• Maintaining a high level of general Customer Service;
• Receive and acknowledge walk-in applications;
• Maintain and update CRM daily;
• General office assistance;
• Keeping reception area neat and tidy;
• Any further duties as requested from time to time and maybe required to work outside normal working hours.

 
Key Attributes Required:

• Matric;
• Reception, Customer Service and/or Administration Certificate (NQF level 5) or equivalent;
• 1 year working experience as a receptionist;
• Knowledge of Call Centre operations;
• Basics knowledge of quality management systems would be advantageous;
• Proficiency in Microsoft Office – Word, Excel, Power-Point and Outlook;
• Proficient in spoken and written English;
• Organisational skills;
• Customer centricity;
• Attention to detail.

 
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