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EHLANZENI TVET COLLEGE
 
Ehlanzeni TVET College invites all suitable qualified candidates to apply for the following fixed term contract posts: 

SECRETARY TO DEPUTY PRINCIPAL: CORPORATE SERVICES 
SALARY: R173703-R204612 PER ANNUM (SL 5)
CENTRAL OFFICE
REF NO: EHL 71/2019 
 
 
JOB PURPOSE 
To serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Deputy Principal: Corporate Services. 
 
REQUIREMENTS: 
Recognized National Diploma in secretarial (NQF Level 6) or equivalent qualification. 3-5 years’ experience in clerical/administrative environment. Experience in rendering a support service to senior management 
 
KEY PERFORMANCE AREAS:
Provide a secretarial/receptionist support service to the DP Corporate Services:
Receives telephone calls in an environment where, in addition to the calls for the Senior Manager, discretion is required to decide to whom the call should be forwarded. In the process the job incumbent should finalize some enquiries. Performs advanced typing work. Operates and ensures that office equipment, e.g. fax machines and photocopiers are in good working order. Records the engagements of the Senior Manager. Utilizes discretion to decide whether to accept/ decline or refer to other employee’s requests for meetings, based on the assessed importance and urgency of the matter. Coordinates with and sensitizes/advises the manager regarding engagements. Compiles realistic schedules of appointments. 
 

Renders administrative support services: 
Ensures the effective flow of information and documents to and from the office of the DP: Corp. Ensures the safekeeping of all documentation in the office of the manager in line with relevant legislation and policies. Obtains inputs, collates and compiles reports. Scrutinizes routine submissions/ reports and make notes and or recommendations for the manager. Responds to enquiries received from internal and external stakeholders. Drafts documents as required. Does filing of documents for the manager and unit where required. Collects, analyses and collates information requested by the manager. Clarifies instructions and notes on behalf of the manager. Ensures that travel arrangements are well coordinated. Prioritizes issues in the office of the manager. Handles the procurement of standard items like stationery, refreshments for the activities of the manager and unit. Obtains the necessary signatures on documents like procurement advices and monthly salary reports. 

Provides support to manager regarding meetings:  Scrutinizes documents to determine actions /information/other documents required for meetings. Collects and compiles all necessary documents for the manager to inform him /her on the contents. Records minutes/decisions and communicates to relevant role players, follow-up on progress made. Prepares briefing notes for the manager as required. Coordinates logistical arrangements for meetings when required. Supports the manager with the administration of the manager’s budget: Collects and coordinates all the documents that relate to the manager’s budget. Keeps record of expenditure commitments, monitors expenditure and alerts manager of possible over and under spending. Checks and correlates Expenditure reports to ensure that expenditure is allocated correctly. Identifies the need to move funds between items, consults with the manager and compiles draft memos for this purpose. 

KNOWLEDGE AND COMPETENCIES 
Knowledge of relevant legislation, prescripts, policies and procedures. Basic knowledge of financial Management. Record management of documents. Good telephone etiquette. Computer literacy. Sound organizational skills. Good people skills. High level of reliability. Written and verbal communication skills. Ability to act with tact and discretion. Ability to do research analyze documents and situations. Good grooming and presentation. Self-management and motivation. Planning and organizing. Maintain Confidentiality.
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PLEASE NOTE THE FOLLOWING:
N.B. For further details on the advert please go to www.ehlanzenicollege.co.za
Relevant Employment Acts will be considered when filling these positions. Application should be submitted on form Z83 obtainable from any Public Services Departments, stating the relevant reference number, a recent updated CV, as well as certified copies of all qualifications including academic record, ID document and driver’s license. Failure to submit the requested documents will result in your application not being considered. No faxed applications will be considered. The College reserves the right to withdraw the post at any time. Communication will only be entered into with short-listed and the successful candidates. If you have not heard from us within 3 months after the closing date, please accept that your application has been unsuccessful. The employer is an equal opportunity affirmative action employer. The employment decision shall be informed by the Employment Equity Plan of the Department. It is the Department’s intention to promote equity (race, gender and disability) in the Department through the filling of this post(s) with a candidate whose appointment will promote representatively in line with the numerical targets as contained in our Employment Equity Plan. The Employer reserves the right not to make an appointment. Where applicable, candidates will be subjected to a skills test. Correspondence will be limited to short-listed candidates. All short-listed candidates will be subjected to a qualifications and citizen verification; criminal record and financial/asset record checks. Applicants who have not been invited for an interview within 60 days of the closing date should consider their application unsuccessful. 
 
ENQUIRIES: Mr. FRS Malinga (013) 752 7105. Kindly forward all applications to: The Principal, Ehlanzeni TVET College, Private Bag X11297, Nelspruit, 1200 or hand - deliver to the Corporate Centre at 29 Bell Street, Nelspruit, 1200.

CLOSING DATE: 27 December 2019 at 16:00