EASTERN CAPE OFFICE OF THE PREMIER VACANCIES

EASTERN CAPE OFFICE OF THE PREMIER
 
DIRECTOR: FINANCIAL ACCOUNTING
Salary Package: R1 005063.00 -R 1 183 932.00 per Annum (Level 13)
Ref. No. OTP/01/09/2018
 
Minimum Requirements:NQF 7 as recognized by SAQA in Financial Accounting / Financial Management / Public Finance / Accounting or any other related field Minimum 5 years’ experience in middle managerial level in financial management environment. In-depth knowledge of legislative framework that governs the Public Service, Understanding and application of the following prescripts: Public Finance Management Act, DORA, Treasury regulations, Treasury / Practice Notes, Treasury & DPSA Circulars, General Accounting Principles, Guidelines and Frameworks, Understanding of Financial Management best practices & Financial Management Systems (PERSAL, BAS & LOGIS). Skills: Applied Strategic Thinking, Applying Technology, Budgeting and Financial Management, Communication and Information Management, Continuous Improvement, Citizen Focus and Responsiveness, Managing Interpersonal, Conflict Management, Problems Solving, Planning and Organizing, Decision Making, Project Management, Team Leadership & Communication (verbal & written).
 
KPA’s:Ensure the management of creditors payments and reconciliation of accounts, Ensure the management of salary payments and rebates, Ensure the provisioning of departmental bas system control support, Manage the provisioning of debt management, manage the allocated resources of the directorate in line with legislative and departmental policy directives and comply with corporate governance and planning imperatives.
 
 

 
 
DEPUTY DIRECTOR: PROCESS DESIGN AND PRODUCTIVITY IMPROVEMENTS X 02
Salary Package: R826 053. 00 – R973 047.00 per Annum (Level 12)
Ref. No. OTP/02/09/2018
 
Minimum Requirements: Three (03) year Degree in Production/Operations Management/Bcom Information system and or relevant NQF 7 qualification in Industrial Engineering/Business Administration/Quality Management. 5 years Minimum experience in the field of Organizational Performance Assessments, Quality Management or related, 3 of the 5 year must have been at an Assistant Director Level of junior management.Knowledge: Advanced knowledge of strategy development, strategy management and strategy monitoring and review process. Knowledge of continuous improvement and LEAN Methodology. Knowledge of change management methodologies concepts, practices and processes .Understanding of the robust change management policies and procedures. Knowledge of modern systems of governance and administration. Knowledge of applying formal business process modelling or business analysis methodologies. Knowledge and exposure to business process reengineering, workflow management, process optimization.
Skills required:Team building and interpersonal skills, Project management skills, Analytical skills, Computer literacy skills, outstanding planning, organising and people management skills. Computer literacy skills. Project management skills. Analytical skills. Business Process mapping skills. Presentation and Facilitation skills. People Management skills
 
KPA’s: Provide Technical Support to Provincial Departments with the Development of Service Delivery Improvement Plans, Standards and Delivery Charters: Facilitate and provide hands-on support to the provincial departments on the selection of the appropriate key Services that are aligned to the Provincial Development Plan and Provincial Priorities for Improvement. Capacitate the Provincial Departments on the development service delivery improvement plans (Training Workshops, One on one engagements, and consultative sessions). Capacitate Provincial Department on the implementation of the Service Delivery Improvement Plan to ensure alignment (Training Workshops, One on one engagements, consultative sessions). Confirm the validation of Service Delivery Improvement Plans to ensure compliance with the DPSA toolkit (One on one engagements). Capacitate provincial Departments on the Development of the service standards and service delivery charters. Co-ordinate and provide hands-on support to Provincial Departments to cascade the Service Standards and Service Delivery Charter to district level. Consolidate the provincial department’s Service Standards and develop the Provincial Service Delivery Charter. Develop and promote productivity improvement programmes in terms of the LEAN methodology. Provide Support With The Role Out Of The Public Service Operations Management Framework And Monitor The Implementation Of Service Delivery Improvements Programmes: Review of the Public Service Operations Management Framework. Capacitation of the provincial departments on the implementation of Public Service Operations Management Framework. Facilitate and support the Provincial Departments on Business Process Management and Standard Operating Procedure. Design and implement productivity measurement within the provincial departments. Measure efficiency and effectiveness in terms of service delivery improvements. Investigate, analyse, develop and motivate opportunities into comprehensive business cases with a strong emphasis on efficiency gains, cost savings, improved quality and / or customer experience. Manage the development of process design interventions or enhancements within the departments to ensure resource and operational alignment with departmental strategies and organisational structure. Analyze Reports Submitted by Provincial Departments: Collect reports from departments monthly, quarterly, half-yearly and annually. Analyze the reports to ensure the attainment of targets and recommend appropriate actions. Compile reports on the findings and recommend appropriate actions and provide feedback to departments. Arrange workshops to present reports to departments and stakeholders. Follow and ensure the implementation of amendments. Develop And Interpret of Service Delivery Improvement Related Policies, Toolkit and Step By Step (Nationally and provincial): Customize the guidelines developed by DPSA/DPME to suit the provincial level. Provide strategic advice and guidance in line with the service delivery improvement policies/toolkits and guidelines to all levels. Validate the standardization of the implementation of the Service Delivery Improvement policies/toolkit and guidelines. Draft service delivery improvement policies, toolkits and guidelines. Manage The Allocated Resources Of The Sub-Directorate In Line With Legislative And Departmental Policy Directives And Comply With Corporate Governance And Planning Imperatives: Maintain high standards by ensuring that the team / section produces excellent work in terms of quality / quantity and timeliness. Resolve problems of motivation and control with minimum guidance from manager. Delegate functions to staff based on individual potential provide the necessary guidance and support and afford staff adequate training and development opportunities. Ensure Performance Agreements, Work Plans and Personal Development Plans (PDP’s) for all subordinates are developed and implemented timeously. Manage employee performance daily and ensure timely submission of Performance Assessments of all subordinates. Ensure assets are managed, maintained and kept safely by subordinates.
 
 

 
Knowledge:In-depth knowledge of legislative framework that governs the Public Service. Understanding and application of the following prescripts, Public Financial Management Act, National Treasury Regulations, National Treasury Instruction & Practice notes, National Treasury Circulars, DPSA Circulars, SCOA, PERSAL and BAS Systems. Skills required: Applied Strategic Thinking, Applying Technology, Budgeting and Financial Management, Communication and Information Management, Continuous Improvement, Citizen Focus and Responsiveness, Developing Others, Diversity Management, Impact and Influence, Managing Interpersonal Conflict and Resolving Problems, Networking and Building Bonds, Planning and Organizing, Problem Solving and Decision Making, Project Management and Team Leadership.
 
KPA’s: Manage Salary payments: Manage and monitor that all salary payments have correct documentation, are correctly calculated, approved by Internal Control Unit, authorized and captured e.g. pro-rata bonus, leave. Manage and ensure that all deductions are correctly paid to third parties and ensure that schedules are sent to all third parties. Manage and ensure that all codes used for payments of salaries and deduction is correct to avoid exception and unnecessary misallocation. Manage and ensures that all payrolls are distributed on time to Paypoint Managers to avoid late return by them and to meet the requirements of PFMA and Audit queries. Monitor and manage the complaints from Payoint Managers so that they can be rectified within the next open month and also to avoid exceptions from being repeated. Manage monthly Reconciliations – Bas, Persal and suspense accounts: Manage and ensure that Salary related suspense accounts are done monthly. Facilitate the payments of all debts owed to the department and ensure are paid on a monthly basis. Manage and facilitate the BAS and Persal reconciliation is done on a monthly basis and submitted on or before due date to meet the requirement of PFMA. Manage and ensure that all Persal exceptions are done on a monthly basis and also ensure correction of link codes. Manage tax reconciliations returns. Manage Bas payments and Authorization of journals: Manage and ensure that all journals are done within the open month and also payments are also processed within the open month. Manage and monitor that the details captured on the journal and payments are correct to avoid misallocations and also to avoid payment to be done on wrong beneficiary. Manage and monitor that the source documents attached on journal and payments are correct to avoid incorrect journal, payments and Audit queries. Manage Salary admin duties: Manage and ensures that all users of PERSAL are allocated functions and registered. Manage departmental salary records. Manage salary rebates. Manage and monitor the control of functions to prevent corruption. Ensures that the new developments with regard to PERSAL are communicated to officials and top management. Manage and ensures that the reports are requested to PERSAL as requested by other sections to avoid delay of workflow. Perform Salary Controller duties. Manage the allocated resources of the sub directorate in line with legislative and departmental policy directives and comply with corporate governance and planning imperatives: Maintain high standards by ensuring that the team / section produces excellent work in terms of quality / quantity and timeliness. Resolve problems of motivation and control with minimum guidance from manager. Delegate functions to staff based on individual potential provide the necessary guidance and support and afford staff adequate training and development opportunities. Ensure Performance Agreements, Work Plans and Personal Development Plans (PDP’s) for all subordinates are developed and implemented timeously. Manage employee performance daily and ensure timely submission of Performance Assessments of all subordinates. Ensure assets are managed, maintained and kept safely by subordinates. Ensure the implementation and management of risk, finance and supply chain management protocols and prescripts in are of responsibility.
 
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Note: Applications must be submitted on a Z83 Form, obtainable from any Public Service department or on the internet at http://www.info.gov.za/documents/forms/employ.pdf which must be signed (an unsigned Z83 form will disqualify an application) and should be accompanied by a recently updated, comprehensive CV as well as certified copies of all qualification(s) [Matric certificate must also be attached] and ID-document and Driver’s license [where applicable]. Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of his/her Permanent Residence Permit to his/her application. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to submit all the requested documents will result in the application not being considered. Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/study verification and previous employment verification). Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/knowledge test. Successful candidates will be appointed on a probation period of twelve (12) months. The Department reserves the right not to make appointment(s) to the advertised post(s). Persons with disability are encouraged to apply.