EASTERN CAPE OFFICE OF THE PREMIER

 
KPA’s: Manage all medico-legal litigation in the Province. Implement the provincial litigation management strategy: Promote a legally compliant environment in the Eastern Cape Province. Ensure compliance with the litigation management strategy by continuously advising the department accordingly. Attend quarterly provincial legal advisors’ forums. Facilitate State Attorney’s Liaison meeting with the various State Attorney Offices in the Province. Research source and author legal articles. Render support to Senior State Advisor by conducting research, and research new case law which impacts on medico-legal litigation. Investigate litigious matters and advise the department on the merits and further conduct of the matter. Facilitate external mediation/arbitration processes that may include attendance of court proceedings. Maintain a register of all cases including contingent liabilities and agency fees. Report on progress of all legal matters to the Director-General. Research relevant legal prescriptions and case law in order to provide sound opinions. Collect and monitor compliance with court orders: Obtain court orders from various high courts in the Province and collate same for receipt by the Department. Ensure compliance with court orders, thereby preventing contempt of court proceedings against the department of Health. Render support in identifying, managing and facilitating the investigation of medico-legal claims. Support the development and implementation of an investigation plan and facilitate adherence to it. Monitor and facilitate investigations and projects, ensuring the effective identification of needs, requirements, measurements, reporting and communication. Identify and implement ways to address those needs to uplift investigation capability. Manage area of responsibility 
 
 
 
 
 
 
DEPUTY DIRECTOR: INTEGRATED STRATEGY & PLANNING (SOCIAL CLUSTER) 
Directorate: Integrated Strategy & Planning 
Salary Package: R 869,007.00 per annum (Level 12) 
(Ref. No. OTP 02/11/2020): Centre: Bhisho 
 
Minimum Requirements: National Senior Certificate, An NQF Level 7 B. Degree as recognised by SAQA in Public Administration/Management or related qualification in Social Science/Humanities with a minimum of 3 years Assistant Director Experience in development planning in the public service. Knowledge : Legislative framework and relevant government procedures, Policy analysis, policy development and policy implementation and review processes, Strategy development, strategy management as well as strategy monitoring and review processes, Monitoring and Evaluation processes, National Development Plan, Eastern Cape Provincial Development Plan, Government Cluster System, priorities and outcomes approach, Government planning cycle & Systems of governance and administration. Managerial competencies: Strategic Capability and Leadership, Communication, Problem Analysis and Solving, Financial Management, Programmes and Project Management. 
 
KPA’S: Development of the integrated provincial medium and long term strategic plans and guide the implementation thereof: Develop and review the Provincial Development Plan (PDP) to guide long term planning in the province. Develop and review the 5 year implementation plan informed by global, continental, national and local sphere plans and frameworks. Collaborate with different spheres of government for the development of provincial and local plans, including the 5 year implementation plan so as to promote alignment. Coordinate the implementation of POA through the Cluster system. Coordinate planning activities to ensure coherence between sectoral strategic plans, policies and sectoral service delivery programmes across the province through the cluster system. Develop the integrated provincial planning frameworks and support departments, district municipalities and metros with the implementation thereof. Coordinate sectoral macro planning and the adequate resourcing for the implementation thereof. Coordinate the development of provincial short term strategic plans and guide the implementation thereof: Coordinate and guide Advert for DD: Integrated Strategy & Planning (ST Cluster) departments in the development of short term provincial strategic and sectoral plans i.e. 5 year Strategic Plans and Annual Performance Plans (APPs) so as to ensure alignment to provincial priorities and compliance to planning frameworks. Coordinate and support the convening and the functionality of the planning community of practice and seminars for sharing of best practices and capacity building. Manage the analysis of provincial and local plans. Analyse departmental plans for alignment to provincial and sectoral priorities as well as the relevant frameworks. Analyse IDPs to ensure alignment with government priorities and sectoral plans. Manage the resources allocated to the sub- directorate in line with legislative and departmental policy directives and comply with corporate governance and planning imperatives. 
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DEPUTY DIRECTOR: SYSTEMS ADMINISTRATION 
Directorate: Financial Accounting 
Salary Package: R 733, 257.00 per annum (Level 11) 
(Ref. No. OTP 03/11/2020): Centre: Bhisho 
 
Minimum Requirements: National Senior Certificate, NQF 7 as recognised by SAQA in Financial Management / Financial Accounting /Auditing or any other related field. Minimum 3 years’ experience of which 3 years at an Assistant Director Level in relevant area. Knowledge of Legislation, regulations and policies that governs the Public Service / Knowledge & application of Public Finance Management Act / Investment and cash management / BAS System. 
 
KPA’s: Manage Bas System Support in the department: Create and maintain segment detail structure for the purposes of Budget capturing and PERSAL integration / Maintain user account management i.e. security profile / Provide assistance to users on the BAS system / Coordinate BAS training for departmental BAS users. Manage exception reports for efficient monthly BAS closure: Monitor BAS ledger accounts / Monitor bank and Persal exceptions. Manage cash flow and revenue management: Monitor preparation of weekly and monthly cash-flows / Monitor confirmation of Exchequer releases / Reconcile revenue for the purposes of financial year end / Verify BAS, LOGIS integration reconciliation and petty cash / Render guidance on month and year end procedures and advise on Financial Statements. Manage the allocated resources of the sub-directorate in line with legislative and departmental policy directives and comply with corporate governance and planning imperatives: Maintain high standards by ensuring that the team / section produces excellent work in terms of quality / quantity and timeliness / Resolve problems of motivation and control with minimum guidance from manager / Delegate functions to staff based on individual potential provide the necessary guidance and support and afford staff adequate training and development opportunities / Ensure Performance Agreements, Work Plans and Personal Development Plans (PDP’s) for all subordinates are developed and implemented timeously / Manage employee performance daily and ensure timely submission of Performance Assessments of all subordinates / Ensure assets are managed, maintained and kept safely by subordinates / Ensure the implementation and management of risk, finance, supply chain management protocols and prescripts in area of responsibility.

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ASSISTANT DIRECTOR: ASSET & FLEET MANAGEMENT 
Directorate: Supply Chain & Asset Management 
Salary Notch: R 376,596.00 per annum (Level 09) 
(Ref. No. OTP 04/11/2020): Centre: Bhisho 
 
Minimum Requirements: National Senior Certificate, NQF 7 qualification in Transport or Logistics Management or Public Administration as recognized by SAQA with minimum of 3-5 years’ relevant experience. 
 
COMPETENCIES: Knowledge of Supply Chain Management, Treasury practice and instruction notes, Treasury Regulations, Public Service Act, 1994, Preferential Procurement Policy Framework Act, Public Finance Management Act, 1999 and National Transport Policy. Sound written, oral communication. Good planning and organising skills. Computer Literacy. Ability to work under pressure and meet deadlines. A valid driver’s licence.
 
KPA’s: Manage departmental assets. Processing and maintenance of OTP pool vehicles. Maintain accurate financial reporting on assets and fleet. Manage daily employee performance and ensure timely Performance Assessments of all subordinates. Maintain high standards by ensuring that the team / section produces excellent work in terms of quality / quantity and timeline. 
 
 
 
 
ASSISTANT DIRECTOR: CONDITIONS OF SERVICE 
Directorate: Human Resource Admin. & Information Systems 
Salary Notch: R 376,596.00 per annum (Level 09) 
(Ref. No. OTP 05/11/2020): Centre: Bhisho 
 
Minimum Requirements: National Senior Certificate (Grade12) plus NQF L7 Advanced Diploma / Bachelor Degree certificate in Human Resources Management or Business Administration or Public Administration or Public Management or a relevant Human Resources qualification. Must have three (3) to five (5) years relevant working experience in the Human Resources environment. Knowledge of Persal is essential. Competencies: A competent level of Applied Strategic Thinking, Budget and Financial Management, Communication and Information Management, Managing Interpersonal Conflict, Resolving Problems, Planning and Organizing, Computer literacy and Presentation Skills. Knowledge: Knowledge and understanding of monitoring and review process, policy analysis and implementation. Knowledge of Supply Chain Management practices, Human Resources governing legislation, prescripts, processes and procedures. An understanding and application of GEPF Pension Case Management system. 
 
KPA’S: Supervise condition of services including Leave, Housing, Medical, Injury on duty, Long service recognition/award, Overtime, Relocation, Pensions processing, Remunerative Allowances, PILIR Management etc.; Supervise the confirmation of probations and Service terminations and/or Exit processes, including Pension Administration process garnishee orders, resettlements, secondments, transfers; structuring of MMS and SMS packages; Develop, review and implement the departmental HR policies and Plans. Supervise the implementation of Exit Interviews processes. Develop the section’s monthly reports and submit to the sub-unit Manager. 
 
 
 
 
ASSISTANT DIRECTOR: PROVINCIAL ANTI-CORRUPTION & ETHICS 
Directorate: Prov. Integrity management 
Salary Notch: R 470 040.00 (Level 10) 
(Ref. No. OTP 06/11/2020): Centre: Bhisho 
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Minimum Requirements: National Senior Certificate, (NQF level 7) in Investigation or Public Management\Commerce Degree Certified as an Ethics Officer and Certified Fraud Examiner will be an added advantage. The candidate must have three (3-5) years’ experience within Anti-Corruption and Ethics, Risk Management, internal audit and financial investigation environment. Demonstrate knowledge of all the legislation pertaining to Ant-Corruption (Corrupt Activities Act, Financial Intelligence Act; Protected Disclosures Act; Promotion Access to Information Act; Promotion of Administrative Justice Act; Prevention of Organized Crime Act). Knowledge in Forensic investigation, Internal practices, Public Service Act and Public Service Regulation 2016. 
 
KPA’S: Provide support in reporting on anti-corruption cases pertaining to financial mismanagement, fraud and corruption. Maintain a provincial case records management system. Assist with the coordination and implementation of fraud prevention plans, ethics management plans and the provincial anti-corruption action plan by departments. Assist with the implementation of the provincial ethics building and management programmes. Assist in conducting ethics audits and coordination of fraud risk assessments within provincial government. 
 
 
 
 
 
HUMAN RESOURCE PRACTITIONER: PERFORMANCE MANAGEMENT & DEV. SYSTEM 
Directorate: HR Strategy, OD & Capacity Building 
Salary Notch: R257 508 per Annum (Level 07) 
(Ref. No. OTP 07/11/2020): Centre: Bhisho 
 
Minimum Requirements: National Senior Certificate, NQF level 6 National Diploma in HR or Public Administration, 3 years; experience in Performance Management environment. Knowledge of Persal is essential. Must be computer literate. 
 
KPA’s: Collection of PMDS documents and report on provincial and departmental levels: Prepare the PMDS schedule plan, Conduct PMDS training for levels 2-12, Obtain work plans for revision and received, recorded and captured on Excel data and Persal, Analyse PDP and submit to HRD, Analyse PMDS data for statistical purposes, Prepare and analyse PMDS reports and submit to Provincial DPSA and department. Organisation of committees for moderations: Document management in terms of validity and quality assurance, Ensure that schedules for all programmes are in line with regard to EE’s in the programme, Organise the function of moderation committees, Records minutes of moderation committees, Administer the moderation system as part of information and records management. Organisation of performance incentives: Cost projections in line with the available 1.5% of the departmental COE, Administer the process of pre-auditing of all incentives to all qualifying employees are implemented, Ensure that performance incentives to all qualifying employees are implemented, Ensure that feedback letters to all employees on the outcome s of their assessments are given, Manage PMDS appeals. Organisation of PMDS documents for the department: PMDS related reports/documents are managed throughout the year for audit purpose. 
 
 
 
 
 
 
STATE ACCOUNTANT: CREDITORS PAYMENTS & RECONCILIATION 
Directorate: Financial Accounting 
Salary Notch: R257 508 per Annum (Level 07) 
(Ref. No. OTP 08/11/2020): Centre: Bhisho 
 
Minimum Requirements: National Senior Certificate, NQF level 6 qualification in financial management with 1-2 years’ experience in a financial environment. Knowledge of legislative framework that governs the Public Service (PFMA, DORA, PSA, PSR, PPPFA, Financial Manual).Understanding and application of the following prescripts (Public Financial Management Act, National Treasury Regulations, National Treasury Instruction & Practice notes, National Treasury Circulars, DPSA Circulars & Accounting Systems. 
 
KPA’s: Processing of creditors payments according to the PFMA and treasury regulations: Verify source documents against transactions to ensure adherence to internal controls an financial procedures, Undertake quality assurance and verification of transactions on BAS/LOGIS, Confirm that banking details are captured accurately on the accounting system, Perform creditor reconciliation to ensure payment according to SLA’a and financial policies, Complete and submit paid batches for payment on the system. Perform monthly reconciliation of creditors accounts: Reconcile payment requests with budget provisions and the availability of funds. Validate that the relevant institution is eligible for a transfer payment/subsidy and that they comply with the relevant financial legislative requirements. Process the payment of transfers and subsidies on the accounting system. Notify creditors and service providers of payments and submit payment stubs (proof of payments). Attend to supplier queries on non-payment of invoices and advise accordingly. Source Document Administration: Confirm that all source document are filed as per new BAS numbers. Confirm that all source documents are stamped. Monitor the filing and safeguarding of all source documents for audit purposes. Manage area of responsibility 
 
 
 
 
 
MESSENGER DRIVER 
Directorate: Security & Facilities Management 
Salary Notch: R 145 281.00 per annum (Level 04) 
(Ref. No. OTP 09/11/2020): Centre: Bhisho 
 
REQUIREMENTS: Grade 10 or 12 minimum qualification. Code 8 or 10 valid driver’s licence. PDP will be an additional advantage. 2-3 years driving experience. Good communication, planning and basic numeric skills. 
 
KPA’s: Deliver and fetch correspondence. Transport of personnel and guest. Fuelling the vehicle. Driving for officials to other departments, airport, workshops, meetings etc. Collecting mail from Post Office and managing the log book. Preparing accident and incident reports when necessary. Assisting passengers and handicap guest in and out of the vehicle. Keep the assigned vehicle (s) clean inside and outside. Assist with any other tasks that may be assigned to him from time to time.

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Closing Date: 27 NOVEMBER 2020 @16H00 
 
APPLICATIONS RECEIVED AFTER CLOSING DATE WILL NOT BE CONSIDERED. 
 
Applications can be forwarded through the following Address:
 
FOR THE OFFICE OF THE PREMIER. 
Hand Delivery: Room 0007, Ground Floor, Office of the Premier Building, Independence Avenue, Bhisho. 
Post to: The Recruitment Centre, Office of the Premier, Private Bag X0047, Bhisho, 5605. Alternatively applications can be emailed to: recruitment@otp.ecprov.gov.za
 
Enquiries: Mr. V. Booysen; Ms Xesha @ (040) 609 6290 / 6248. 
 
Note: Applications must be submitted on a Z83 Form, obtainable from any Public Service department or on the internet at http://www.info.gov.za/documents/forms/employ.pdf which must be signed (an unsigned Z83 form will disqualify an application) and should be accompanied by a recently updated, comprehensive CV as well as certified copies of all qualification(s) [Matric certificate must also be attached] and ID-document and Driver’s license [where applicable]. Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of his/her Permanent Residence Permit to his/her application. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to submit all the requested documents will result in the application not being considered. Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/study verification and previous employment verification). Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/knowledge test. Successful candidates will be appointed on a probation period of twelve (12) months. The Department reserves the right not to make appointment(s) to the advertised post(s). Persons with disability are encouraged to apply.