EASTERN CAPE DEVELOPMENT CORPORATION (ECDC) VACANCIES

EASTERN CAPE DEVELOPMENT CORPORATION (ECDC)

MANAGER CORPORATE REPORTING AND PERFORMANCE INFORMATION MANAGEMENT
(5 YEAR FIXED TERM CONTRACT)
Grade 16– Total Cost to Company

The role entails the coordination of corporate performance reporting and performance information management. Functions relating to the coordination of corporate performance reporting entail collation of relevant information from business units as well as external sources, analysis, interpretation and validation of information and data, compilation of quarterly performance, annual and ad hoc reports, as well as presentation to relevant structures. Activities related to performance information management entail reviewing of the integrity of the technical indicator descriptors, alignment of the corporate plan to targets, reviewing of quarterly milestone targets to evaluate alignment to the annual target; assessment of the portfolio of evidence and reconciliation of same to reported quarterly, ad hoc, and annual performance information. The candidate shall also be responsible for programme related monitoring and evaluation support, tracking, and reporting of service level standards, attending to queries related to corporate performance reporting, and handling corporate information related enquiries from stakeholders including the shareholder, legislature, and other.

KEY DUTIES AND RESPONSIBILITIES
The Key Performance Areas will encompass:
Strategic Planning and Governance

Provide input to the organisational strategy and Corporate Plan, as well as reviewing organisational activities and recommend corrective actions if necessary.
Contribute to corporate strategy by identifying data that can be used to support, influence and leverage results.
Enhance and implement treasury systems, processes, procedures, tools, and control systems.
Implement controls within the organisation which minimize potential risk to stakeholders.
Oversee that monthly, quarterly, and annual reports are prepared accurately, maintained, and submitted timeously to all stakeholders.
Participate in management forums within the ECDC, contributing expertise to enable sound decision making.
Facilitate inter-departmental communication through appropriate structures and systems.
Develop and manage relationships with all internal and external stakeholders.
Ensure accuracy and SMART principle of KPI.

Corporate Performance Reporting

Develop communication strategies that leverage the results of analyses, where possible, standardise, streamline, and automate the reporting processes.
Support the ECDC vision and provide context to mined data to establish compelling arguments to raise awareness and understanding, and ultimately engage key stakeholders.
Manage individual team member performance through the setting of challenging objectives and driving achievement of these objectives throughout the year.
Support team members in their development and ensure that they are being talent managed to maximise their opportunities within the team and ECDC.
Instil a proactive and dynamic culture, where team members are actively encouraged to identify, drive improvements in their work, and kept updated of the progress made towards achieving the ECDC's strategic objectives.
Identify opportunities for maximising spend effectiveness, keeping costs tightly managed, and produce robust / informative cost reporting to enhance strategic decision making in the organisation.
Ensure that the timetable of standard reporting requirements is understood and embedded within the team members to ensure that deadlines are met.
Support the management of the ECDC project portfolio by tracking spend on projects against approved costs and providing financial support to the production of project plans and post investment appraisals.
Prepare quarterly reports for the Shareholder and ECDC Board

Performance Information Management

Responsible for data related aspects of the Annual Report and Corporate Plan, also apply critical thinking to establish realistic forecasts for planning, budgeting, implementation, monitoring, and reporting.
Identify opportunities to enhance data collection and analysis: define and implement new methods, tools, and metrics to support adjustments to data as circumstances change, optimizing automation opportunities and improving reporting efficiency and flexibility.
Collate, analyze, and synthesize available data to prepare and present management reports and summaries in response to various stakeholders, as well as improve the execution of the ECDC’s mandate.
Maintain a current knowledge of the government policies, laws, regulations, and guidelines governing clean technology research, assess and respond to related impacts and opportunities.

Assessment and Reconciliation of Portfolio of Evidence

Develop strategies and regulatory project / management reporting templates to be utilised to direct/guide the manner in which corporate reporting standards should be done.
Manage compilation of data, collection of documents, testimonies, success stories and reports as portfolio of evidence to support the organisational performance.
Develop sectoral level data and story boards based on ECDC’s increasingly extensive portfolio data sets.
Coordinate submission of Portfolio of Evidence to the Internal / External Auditors and/or relevant stakeholders.

Customer and Stakeholder Management

Lead the development and implementation of stakeholder management strategies.
Build and maintain excellent and highly efficient working relations with other agencies, key community leaders and groups of influence to ensure organisational goals are met.
Build and lead an effective team that works collaboratively towards achieving the organisation’s goals.
Gauge the performance of the various teams and recommend areas that need improvement and changes to achieve the targets.
Identify staff development and training to achieve overall organisational objectives.
Work in partnership across the ECDC business to foster a collaborative employee and stakeholder engagement focus.
Develop and manage relationships with all internal and external stakeholders.
Represent ECDC in Cluster and departmental quarterly performance reviews.

Monitoring, Evaluation and Reporting Support

Responsible for organisation-wide monitoring, evaluation and reporting to ensure that various organisational programmes and interventions are aligned with best practice, legislative requirements, and the mandate of the ECDC.
Develop monitoring and evaluation plans for the entire organisation in line with the relevant frameworks and best practice.
Design and implement monitoring and evaluation framework and other tools to enable accurate monitoring and evaluation of organisational programmes.
Coordinate and analyse organisation-wide monitoring and evaluation reviews to assess progress against predetermined objectives and other organisational standards.
Monitor and analyze the business' financial data to determine how well the organization is performing overall.
Monitor and report on the key performance indicators within the ECDC's portfolio performance reporting framework, include environmental benefits, economic benefits, revenues, cost savings, jobs etc., as well as special analysis as required.
Build M&E capacity and knowledge and collate organizational performance information results.
Evaluate, test, and confirm the usefulness of planned and reported performance information in accordance with the identified performance management and reporting framework.
Manage implementation of projects within the area of responsibility, implement recommendations from stakeholders, and prepare annual performance information report.

REQUIREMENTS

Bachelor’s degree in commerce, development studies, communication, engineering or other relevant field.
A minimum of 7 years working experience in strategy, corporate performance reporting, research and analysis, or other relevant information collation and analysis field of which 3 years must be at management, senior supervisory or consultancy level.
Research, writing, presentation, and communication skills are essential.

This is a fixed term contract position, and the successful candidate will be subjected to signing of a performance contract and verification of qualifications. If you have not been contacted within 8 weeks after the closing date of the advertisement, please regard your application as unsuccessful.

In making these appointments, the ECDC reserves the right to apply the principles enshrined in the Employment Equity Act, its policies, and plans.

Please send your detailed CV and certified copies of qualifications to
The Human Resources Department
Tel: (043) 704 5620
Email: humanresources@ecdc.co.za

Closing date: 29 April 2024

ASSISTANT MANAGER – RURAL & TOWNSHIP ENTREPRENEURSHIP
PERMANENT CONTRACT: GRADE 15 – (Total Cost to Company)

The role’s primary responsibility is to manage the provision of entrepreneurship programmes directed at enterprises and enterprising individuals operating in small towns, townships and rural areas of the Eastern Cape Province. The incumbent is expected to promote and encourage a culture of entrepreneurship through stimulating sector value chain opportunities within the defined areas. The role will be responsible for securing and maintaining key partnerships for leveraging funding opportunities and business development support services. The incumbent shall be expected to formulate business models tailor-made specifically for the needs of the target market. The individual will manage the implementation of the Small Towns, Rural and Township Entrepreneurship Programme. The role includes people management, planning, reporting, being a team player and general client management.

KEY PERFOMANCE AREAS

STTREP Governance
Assist in the review of the STTREP framework.
Assist in the development of programme plans, processes, and procedures.
Implement controls within the section which minimize potential risk to the shareholder.
Provide support to the STTREP committee to ensure efficient running of meetings.
Facilitate inter-departmental communication through appropriate structures and systems.
Develop and manage relationships with all internal and external stakeholders.

STTREP Implementation

Provide guidance and support in the preparation of STTREP submissions.
Review all funding submission in preparation for committee consideration.
Co-ordinate the compilation of regional pipelines and consolidate for reporting.

Portfolio Management and Reporting

Compile quality periodic reports on the performance of the programme on due dates.
Ensure the compilation of portfolio of evidence for reporting.
Ensure zero audit findings in the programme.
Ensure all approvals are within the available budget.

Rural and Township Entrepreneurship programmes

Identify gaps and lead the design, development, and implementation of business development services for rural and township programmes enterprises.
Coordinate and manage the rollout of the developed products and programmes.
Implement products and programmes that are responsive to emerging rural and township enterprises.
Pursue strategic alliances with potential partners and key stakeholders for rural and township entrepreneurship programme.

Customer / Stakeholder Management

Present all ECDC products on various platforms.
Initiate the creation of key partnerships with municipalities, business chambers, traditional authority, and other relevant stakeholders.
Attend networking sessions to stimulate deal flow.

Monitoring and Aftercare

Ensure funds are utilised in line with approval conditions.
Ensure periodic on-site visits and confirm existence of the funded business.
Facilitate linkages with other ECDC products and support services.
Verify existence of all securities and in some instances confirm assets.
Review financial information as would be requested from the applicant business.

MINIMUM REQUIREMENTS

A National Diploma in Commerce preferably in Business Management/Economics/ Finance/Accounting
Minimum of five (5) years working experience, of which 3 years should be in enterprise finance and/or support, economic development, or relevant work area in relation to empowerment of Small, Micro and Medium Enterprises (SMMEs).

This is a permanent position, and the successful candidate will be subjected to signing of a performance contract and verification of qualification. If you have not been contacted within eight (8) weeks after the closing date of the advertisement, please regard your application as unsuccessful.

In making these appointments, ECDC reserves the right to apply the principles enshrined in the Employment Equity Act, its policies, and plans.

Please send your detailed CV and certified copies of qualifications to
The Human Resources Department
Tel: (043) 704 5783
Email: humanresources@ecdc.co.za

Closing date: 29 April 2024

PROPERTY COORDINATOR – LEASEHOLD (MTHATHA AND BUTTERWORTH)
PERMANENT CONTRACT: GRADE 13 – (Total Cost to Company)

The role’s primary responsibility is to oversee and manage all facets of the leasehold function within the designated portfolio of properties. The role encompasses lease administration, rental collection, general leasehold, and property care, and ensuring high levels of customer satisfaction. The responsibilities relating to lease administration include coordinating the drawing up of lease agreements in consultation with legal services, undertaking property inspections and attending to all tenant related matters associated with tenancy for the duration of the lease, performing regular property inspections as well as monitoring and management of timeous lease renewals. The incumbent shall also be responsible for providing support relating to investment assets management, property insurance administration, maintenance and upkeep of the property portfolio allocated to the incumbent.

KEY PERFOMANCE AREAS
The incumbent shall be responsible for the following:

Lease Administration Actively seek out tenants to occupy vacant ECDC Properties.
Provide clients with application forms and ensure that all application documents are in place and accurate when returned to ECDC.
Draw up the lease agreements in consultation with Legal Services
Ensure tenants understand the terms of their lease agreement/s.
Support and prepare submissions to the PAC for consideration.
Ensure that internal processes are followed before the tenant is given the key to the property.
Draft the acceptance letter to tenant of the property.
Undertake inspection (ingoing and outgoing), and all tenant related matters associated with tenancy for the duration of the lease.
Provide the Portfolio supervisor with a checklist of the status of the property.
Maintain good record of communication and document management.
Actively monitor and manager leases up for renewal well ahead of time.
Actively deal with problematic tenants and remain engaged through any negotiations, debt collection, legal eviction, lease cancellation, etc
Regular calls / visits with Tenants (at least quarterly)
Maintain professionalism throughout
Adhere to the prevailing ECDC Property Policies and Processes and uphold the image of the ECDC.
Provide all relevant information to management where required.
General Leasehold and Property Care Take note of property condition at the beginning and end of lease periods
Engage with Facilities Management to assess work required where standard of property and maintenance is lacking. Get quotes and approvals to allow tenants to do the relevant repairs and maintenance where facilities management is not in a position to do so.
Perform regular property inspections (At lease quarterly)
Take care in managing the filing and documenting of all items related to each lease.
Support the initiatives of Supervisor, Regional Property Manager, and Senior Manager.
Customer satisfaction Routine visits to tenants to check the satisfaction of tenant.
Maintain good relationship with the tenant and service providers.
Resolve customer queries relating to rental.

MINIMUM REQUIREMENTS

National diploma in commerce, engineering, legal or other relevant field.
Minimum of 3 years relevant working experience of which at least two should be in property management, facilities management or other relevant environment.

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