EASTERN CAPE DEPARTMENT OF TRANSPORT: GFMS (11 POSTS)

KPA’s: Manage, coordinate and provide internal audit services. Prepare and execute an Annual Internal audit Plan. Provide assurance on established internal control procedures. Manage allocated resources of the Unit in line with legislative and policy directives and comply with corporate governance and planning imperatives. 
 
 
 
 
 
DEPUTY DIRECTOR: IT 
ONE YEAR CONTRACT POST 
Salary Package: R 733 257.00 (Salary Level 11) 
(Ref. GFMS02/06/2019) (EAST LONDON) 
 
Minimum Requirements: National Diploma NQF level 6/ Preferably B Degree NQF level 7 / in Computer Science / Information Technology. International recognised certificates such as ITIL, COBIT5 and Prince2 will be an added advantage. 5 years’ relevant experience in Information Technology Management of which 3 years must be at Assistant Director Level/ Junior Management Level. 
 
Competencies:Knowledge of Communication Strategies, Public Relations, Research and Government systems. Good knowledge and understanding of the Corporate Governance of ICT, and Information Communication and Technology system areas such as Infrastructure, ICT solutions, Information Management, ICT Planning and Alignment to business. 
 
KPA’s: Facilitate the systems analysis process to GFMS needs and to map functionality requirements: Conduct an analysis of business and user needs to develop the needs analysis. Communicate and collaborate with internal and external customers. Development / review of ICT policies, plans, process flows and procedures. Conduct research and recommend innovative business process automation. Develop and Implement strategies to operationalize the Vision, Mission and Values of the entity. Manage the provision and maintenance of the GFMS ICT infrastructure: Maintain adherence to the approved provincial ICT Infrastructure. Coordinate the installation and upgrading of local and Wide Area Network (LAN and WAN). User support management: Attend to escalated calls from call centre for hardware and software support. Analyse help desk logs on a daily basis to prioritise outstanding problems and request according to GFMS priorities. Manage and maintain ICT assets: Coordinate the ICT asset verification with Supply Chain Management Unit to update the asset register. Manage and maintain ICT asset register. Provide statutory reports on a monthly basis. Manage the ICT sub-unit: Maintain discipline. Manage performance and development. Undertake Human Resource and other related administrative functions. Establish, implement and maintain efficient and effective communication arrangements. Develop and manage the operational plan of the sub-unit and report on progress as required. Develop implement and maintain processes to ensure proper control of work. Compile and submit all required administrative reports. Serve on transverse task teams as required. Quality control of work delivered by employees. Provide functional technical advice and guidance. Manage area of responsibility: Identify and manage risks in area of responsibility. Review work area’s performance and make recommendations to improve the efficiency and effectiveness. Ensure timely budgeting, monitoring, variance analysis and reporting. Ensure the Unit’s assets are managed, maintained and kept safely. Ensure compliance with supply chain and other relevant policies and procedures. Ensure reporting according to internal and external requirements. Provide training/awareness/information sharing session to the employees of the entity. Identify training needs for the development of the employees of the entity. 
 
 
 
 
 
DEPUTY DIRECTOR: FLEET RISK AND LOGISTICS MANAGEMENT 
Salary Package: R 733 257 per annum (Salary Level 11) 
(Ref. GFMS03/06/2019) (EAST LONDON) 
 
Minimum Requirements: National Diploma NQF level 6/ Preferably B Degree NQF level 7 in Risk Management/ Commerce/ Public Administration with at least 3 years at Assistant Director Level / Junior Management Level. Experience in Operations of Fleet Management will be an added advantage. 
 
Competencies:Knowledge of Fleet Management processes, Fleet risk management, Under-writing, Legislative requirements, Vehicle Accident Investigation, Claims Management, Insurance Fund Management, Fuel Management and Fleet Logistics Management. 
 
KPA’s: Oversee warehousing logistics function. Develop/ review warehousing logistics policies, plans and processes. Oversee vehicle warehousing management in depots. Oversee new and returned vehicle preparation. Oversee the implementation of Occupation Health Safety Act and security management at Depots. Oversee fleet risk management services. Develop/review self-insurance and loss control policies, plans and processes. Manage self-insurance fund performance and facilitate the fund adequacy valuation. Manage vehicle fuelling processes. Manage on board computer vehicle monitoring services. Manage all investigation and processing of outcomes. Oversee other fleet risks and related cost recovery processes. Manage the sub- unit fleet risk and logistics management. Maintain discipline. Manage performance and development. Undertake Human Resource and other related administrative functions. Establish implement and maintain efficient and effective communication arrangements. Develop and manage the operational plan of the sub-unit and report on progress as required. Develop, implement and maintain processes to ensure proper control of work. Compile and submit all required administrative reports. Serve on transverse task teams as required. Quality control of work delivered by employees. Provide functional technical advice and guidance. Manage area of responsibility. Identify and manage risks in area of responsibility. Review work area’s performance and make recommendations to improve efficiency and effectiveness. Ensure timely budgeting, monitoring, variance analysis and reporting. Ensure the unit’s assets are managed, maintained and kept safely. Ensure reporting according to internal and external requirements 
 
 
 
 
 
 
WAREHOUSE CONTROLLER (FLEET RISK & LOGISTICS MANAGEMENT) 
ONE YEAR CONTRACT POST 
Salary Package: R 376 596 per annum (Salary Level 9) Plus 37% in lieu of benefits. 
(Ref. GFMS04/06/2019) (OR TAMBO) 
 
Minimum Requirements: National Diploma NQF level 6 in Logistics / Commerce / Public Administration / Engineering with 5 years’ relevant working experience of which one (1) year must be in a fleet environment and 3 years at supervisory level or SL 7/8. Warehouse logistics experience will be an added advantage * A valid code 08 driving license. 
 
Competencies:Good communication skills* Team player *Self-management* Problem Solving and Decision Making* Computer Literacy. 
 
KPA’s:Responsible for overall running of the depot / Warehouse. Manage the receipt of vehicles (new, awaiting repairs, rental, relief and returned non-compliant vehicles) .Manage the installation of accessories as per specification with the various accessory suppliers (e.g. decals, e-fuel, tracking system, number plates, sirens, lights, etc.). Manage the accessory suppliers. Manage the dispatching of vehicles to the different users. Vehicle stock reconciliation and reporting. Manage the vehicle post delivery services and key management of all vehicles. Manage the allocated resources. Manage provisioning of facilities and Security Services. 
 

 
 
ASSISTANT DIRECTOR: STRATEGY AND PLANNING 
Salary Package: R 376 596 per annum (Salary Level 9) 
(Ref. GFMS05/06/2019) (EAST LONDON) 
(This is a re-advertisement. Those who applied previously need not re-apply as their applications will be considered.) 
 
Minimum Requirements: National Diploma NQF Level 6 in Management preferably in Strategy / Monitoring & Evaluation/ Public Administration/ Any other relevant National Diploma with at least 3 years’ experience at a supervisory Level or SL 7/8 within planning, monitoring and evaluation environment. 
 
Competencies: Applied Strategic Thinking. Planning and organizing. Communication and reporting skills. Problem solving and Decision Making. Analytical skills. Computer literacy skills. Understanding Strategic Planning, budgeting, implementation, reporting, monitoring and evaluation 
 
KPA’s: Develop and maintain GFMS strategic and annual performance planning agenda: Based on legislative and policy directives develop and publish GFMS’s planning agenda. Develop and maintain planning input instruments and templates. Provide technical support to Managers to enable compliance with the planning agenda. Facilitate the development and maintenance of GFMS strategic plan, annual performance plan and operational plan: Facilitate the development of GFMS’ Strategic Plan, Annual Performance Plan and Operational Plan. Coordinate and consolidate strategic planning / Annual Performance Planning input processes. Coordinate and consolidate consultation processes. Provide continuous technical support and advisory services to GFMS governance structures to ensure that planned activities are aligned to objectives set out in the Strategic Plan. Monitor, evaluate and report on the performance of GFMS in line with its strategic objectives and annual performance targets: Maintain institutional monitoring, evaluation and reporting instruments and templates. Coordinate evaluation processes. Based on the identified objectives and performance targets set in relevant plans, coordinate the submission of quarterly performance reports. Validate performance information, prepare and present on a quarterly basis performance reports for GFMS governance structures of the Department and oversight bodies. Provide early warning support to the executive management team of GFMS. Coordinate the development and publishing of GFMS Annual Report. Facilitate and coordinate policy development, review, update and maintain policy register: Facilitate the development of policies. Support policy identification. Coordinate policy approval. Update Policy register. Facilitate policy review sessions in consultation with DoT. Manage area of responsibility: Identify and manage risks in area of responsibility. Review work area’s performance and make recommendations to improve the efficiency and effectiveness. Ensure timely budgeting, monitoring, variance analysis and reporting. Ensure the Unit’s assets are managed, maintained and kept safely. Ensure compliance with supply chain and other relevant policies and procedures. Ensure reporting according to internal and external requirements. Provide training/ awareness/information sharing session to the employees of the entity. Identify training needs for the development of the employees of the entity. 
 
 
 
 
 
ARTISAN FOREMAN GRADE A: FLEET MAINTENANCE (2 POSTS) 
ONE YEAR CONTRACT POST 
Salary Package: R304 263 per annum plus 37% in lieu of benefits (OSD) 
(Ref.GFMS06/062019) (CHRIS HANI X 1). 
(Ref.GFMS07/06/2019) (GFMS.08/06/2019 MT AYLIFF X 1) 
(THIS IS A RE-ADVERTISEMENT, THOSE WHO APPLIED PREVIOUSLY NEED NOT RE-APPLY.) 
 
Minimum Requirements: Trade Test certificate (Mechanical/Panel beating/Electrical) with 3 years’ experience in a technical workshop environment. Valid code 08 driving license is essential. 
 
Competencies:Computer Literacy. Communication Skills (verbal and non - verbal). Report Writing Skills. Computer Skills. Customer Care. Records Management. 
 
KPA’s:Managing GFMS Supplier- Merchants (authentication of supplier/merchant services). Administer Maintenance process (Provide specialist and technical design and advisory services). Administer Insurance processes. 
 
 
 
 
 
HUMAN RESOURCE OFFICER 
Salary Package: R257508 .00 per annum (Salary Level 7) 
(Ref.GFMS08/06/2019) (EAST LONDON) 
 
Minimum Requirements: National Diploma NQF level 6 in Human Resource Management/ Human Resource Development with 2 years relevant experience in Service Conditions, Human Resource Development and Employee Relations. Valid code 08 driving license is essential. Knowledge of HR Government Prescripts. 
 
Competencies:PERSAL system. Records Management. Service Termination Leave Management. Employee Benefits. Salary administration. Implementation of PMDS outcomes. Employee Relations. Computer Literacy. 
 
KPA’s:Perform administrative support functions for the administration of Service Benefits (Housing Allowance, Acting Allowance, State Guarantee, IOD, S&T claims, Service Termination, Resettlement and PILIR). Administer PMDS in the GFMS. Provide administrative support with the implementation of GFMS’s Workplace Skills Plan and talent development programmes. Provide Human Resource document management and registry services in line with National Minimum Information Requirement standards (NMIR) issued by the MPSA. Leave Administration. Provide help Desk Services. Provide administrative support with the implementation of grievances and disciplinary procedures. 
 
 
 
 
 
STATE ACCOUNTANT: ACCOUNTS PAYABLE 
ONE YEAR CONTRACT POST 
Salary Package: R257 508.00 per annum plus 37% in lieu of benefits (Level 7) 
(Ref.GFMS09/06/2019) (EAST LONDON) 
 
Minimum Requirements: National Diploma NQF level 6 majoring in Accounting, Auditing, Cost and Management Accounting and Financial Management with 2 years’ experience in Finance in an accrual environment. 
 
Competencies:Creative Thinking. Decision Making. Problem Solving. Team Player. Technical Proficiency. Practical knowledge of Pastel. 
 
KPA’s:Processing of Supplier invoices. Preparation of Supplier reconciliations. Updating of invoice tracking register. Preparation of payment submissions. Maintenance of commitments register. Maintenance of possible Irregular, Fruitless and wasteful expenditure register. Preparation of monthly expenditure & salary reports. Maintenance of accrual register. 
 
 
 
 
 
ADMINISTRATION OFFICER: CLIENT RELATIONS MANAGEMENT 
ONE YEAR CONTRACT POST 
Salary Package R257 508.00 per annum plus 37% in lieu of benefits (Salary Level 7) 
(Ref.GFMS10/06/2019) (EAST LONDON) 
 
Minimum Requirements: Any National Diploma (NQF Level 6) with a minimum of 2 years’ experience in a client relations management environment of which 1 year must be in a fleet management environment. A valid Code 8 driving licence is essential 
 
Competencies:Creative Thinking. Decision Making. Concern for Others. Citizen Service Orientation Definition. Organisational Communication Effectiveness. Problem Analysis. Self- Management. Team Membership. Technical Proficiency. 
 
KPA’s: Provide administrative assistance with the development, maintenance and implementation of the GFMS’s client relations management policies, instruments and standards: Conduct on instruction basic research assignments in support of processes to develop and maintain the GFMS’s client relations management policies, instruments and standards. Assist with the collection and capturing of policy and instrument monitoring and evaluation data needed for the identification of policy “gaps”. Client satisfaction survey data into datasets for analysis during policy development and maintenance initiatives. Implement a system to maintain the Sub Unit’s inventory of policies and instruments. Administer processes to make the Sub Unit’s policies and instruments accessible to client departments and stakeholders. Provide administrative and general support with initiatives to develop and maintain the GFMS’s corporate image: Conduct on instruction research assignments to assist with processes to develop short and long term brand marketing strategies taking into account strategic direction and objectives of the GFMS. Implement adopted brand marketing strategies and promote the GFMS brand in order to improve understanding of the brand by ensuring internal and external stakeholders know, understand and can associate with the brand. Provide administrative support to initiatives aimed at growing and monitoring brand awareness and brand confidence by assisting brand surveys processes. Assist with the development distribution and impact assessment of branding materials and publications. Liaise with role-players in client departments to market the services of the GFMS and to resolve service delivery issues of a general nature. Provide client relations management services: Implement the GFMS’s Client Relations Management Policy Framework. Provide a client department/user help desk and “service booking” capability. Provide a “one stop” client department and stakeholder complaints logging and referral system. Populate the GFMS’s stakeholder complaints/issues dashboard. Provide administrative assistance with processes to administer Fleet Service Level Agreements with client departments; Identify and assist with processes to resolve non-compliance with SLA imperatives and standards. Provide assistance to maintain relevant client department liaison forum(s).Maintain the GFMS’s client department SLA inventory. Interact with functionaries in client departments to resolve general issues of non-compliance or miss-use of fleet items identify by other. Prepare client fleet utilisation trend profiles enabling supervisors to facilitate corrective action and value for money for client departments. Provide administrative and general support with the implementation of client department fleet management development and capacitation programmes: Assist with processes to develop and implement the GFMS’s client department fleet management knowledge management system. Collect and order data to analyse the development needs and “gaps” of Transport Officers. Assist with the development of targeted Fleet Officers Training Programmes and the presentation thereof. Assist with the development of toolkits to support departmental Transport Officers in the performance of their duties. Assist with processes to analyse reports and data sheets to monitor, evaluate and report on the performance of the GFMS’s client department’s capacity development programme. Provide general office administration and projects support services: Facilitate processes for the requisition of office consumables. Facilitate arrangements for travel and accommodation. Liaise with clients in the absence of the Senior Legal Administration Officer. Maintain the Sub Unit’s budget. Provide client liaison services. As a member of transversal project teams provide project administrative support services. 
 
 
 
 
 
 
ADMINISTRATION CLERK: HRM 
ONE YEAR CONTRACT 
Salary Package R173 703 per annum plus 37% in lieu of benefits (Salary Level 5) 
(Ref.GFMS11/06/2019) (EAST LONDON) 
 
Minimum Requirements: Grade 12 or Equivalent, No Experience Required. 
 
Competencies:Knowledge and understanding of Human Resource Management environment. Knowledge of policies/ implementation strategy Knowledge of Human Resource Management Legislation/Directives. Knowledge of the PERSAL system. Skills: Team, Communication, Interpersonal Relations, Flexibility, Computer skills. 
 
KPA’s:Implement human resource administration practices through Recruitment and Selection: Render advertisement of posts, Implement appointments on PERSAL, Implement transfers on PERSAL, Render the verification of qualifications, Provide secretariat functions at interviews, Process replacement of personnel, and Implement confirmation of probationary periods. Implement human resource administration practices through Conditions of service. Capture Leave on PERSAL, Implement Housing, Medical Aid, Injury on Duty cases, Long Service Recognition. Overtime and Relocation on Persal System, Assist Client with submission of Pension to the Government Employee Pension fund. Enquiries. Receive queries and resolve them, Attend to enquiries by staff members. Records Management: Implement a Records Management policy and procedures for the Department. Implement a file plan for the Department. Ensure that all Departmental records are properly managed and safely guarded. Handle the translation of the electronic filing system. Ensures that the Department complies with and implement the provisions of the Archive Act and Information Act. Facilitate the development of a centralised registry for HR service for the Entity. Give support and guidance to the Entity including Districts.
 

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CLOSING DATE: 12 July 2019
 
APPLICATIONS RECEIVED AFTER CLOSING DATE WILL NOT BE CONSIDERED. NO FAXED OR EMAILED APPLICATIONS WILL BE ACCEPTED. 
 
TO OBTAIN MORE INFORMATION ON REQUIREMENTS AND FUNCTIONS: visit www.ecprov.gov.za or www.dpsa.gov.za or www.ectransport.gov.za 
 
Applications can be forwarded through one of the following options: 
DEPARTMENT OF TRANSPORT: GFMS TRADING ENTITY 
Hand Delivery: Office no 9 at 9 Cotton Road, Westbank, East London, Post to: The Head of Entity, Department of Transport, Private Bag X 0001, Westbank, EAST LONDON, 5218. Enquiries: Mrs. P. Mbewu 043 731 1249/ Mrs. A Xabadiya 043 731 2319. 
 
Note: Applications must be submitted on a Z83 Form, obtainable from any Public Service department or on the internet at http://www.info.gov.za/documents/forms/employ.pdf which must be signed (an unsigned Z83 form will disqualify an application) and should be accompanied by a recently updated, comprehensive CV as well as certified copies of all qualification(s) [Matric certificate must also be attached] and ID-document and Driver’s license [where applicable]. Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of his/her Permanent Residence Permit to his/her application. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to submit all the requested documents will result in the application not being considered. Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/study verification, previous employment verification). Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/knowledge and computer practical test. Successful candidates will be appointed on a performance based contract period of (12) months. The Department reserves the right not to make appointment(s) to the advertised post(s). Persons with disability are encouraged to apply.