EASTERN CAPE DEPARTMENT OF SOCIAL DEVELOPMENT VACANCIES

​NOTE : Applications must be submitted on the Z83 and a comprehensive CV, indicating three reference persons: Name and Contact Numbers, A relationship with the reference. Certified copies of qualifications will be requested from shortlisted candidates. Applicants must note that further checks will be conducted once they are shortlisted and that their appointment is subject to the outcome of these checks including security clearance, security vetting, qualification verification, and criminal checking. Note that correspondence will only be conducted with the short-listed candidates. If you have not been contacted by the department within three (3) months of the closing date of the advertisement, please accept that your application was unsuccessful. We thank all applicants for their interest. All shortlisted candidates for SMS posts will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the department. Following the interview and the technical exercise, the selection panel will recommend candidates to attend a generic managerial competency assessment (in compliance with the DPSA Directive on the implementation of competency-based assessments). The competency assessment will test generic managerial competencies using the mandated DPSA SMS Competency assessment tools. NB: People with disabilities, whites, coloureds and Indians are encouraged to apply for these posts.

OTHER POSTS
 
 
DEPUTY DIRECTOR: ADMIN SUPPORT & COORDINATION (MEC’S OFFICE) REF NO: DSD 01/08/2024 
SALARY : R849 702 – R1 000 908 per annum (Level 11) 
CENTRE : Provincial Office, Bisho 
 
REQUIREMENTS : National Senior Certificate, National Diploma (NQF level 6) / B. Degree/ (NQF level 7) as recognized by SAQA in Public Administration/Administration/Office Management and Technology. 2-3 years of relevant experience preferably in a core Staff environment. A valid driver’s license is a prerequisite. Competencies: Knowledge of Monitoring and evaluation Process. Reporting procedure. Strategic planning Processes. Budgeting process. Strategic reporting. Public Service Act, 1994. Public Service Regulations 2001. Public Finance Management Act, 1999. Treasury regulations. 
 
DUTIES : Coordinate the planning process for the MEC Office. Analyze reports coming from statutory bodies and identify areas of emphasis. Organize and facilitate sessions to discuss portfolio questions and draw responses. Facilitate tabling and discussion of Directorate Operational Plans. Develop and implement records management policies, file plans, strategies, and procedures: Coordinate records management policies to ensure compliance. Provide registry support services in the office of the MEC. Implement the records management and file plans effectively. Monitor accurate monthly and quarterly reports. Ensures the safekeeping of all documentation in the office of the Head in line with relevant legislation and policies. Ensures that office equipment, e.g. Fax machines and photocopiers are in good working order. Records the engagements of the Head of Office. Utilizes discretion to decide whether to accept/decline or refer to other employees’ requests for meetings, based on the assessed importance and urgency of the matter. Coordinates with and sensitizes/ advises the Head of office regarding engagements. Compiles realistic schedules of appointments. Ensures the effective flow of information and documents to and from the head office. Obtain inputs, collates and compiles reports, e.g.: progress and management reports. Scrutinizes routine submissions/ reports and makes notes and/or recommendations for the manager. Responds to enquiries received from internal and external stakeholders. Coordinate and guide budgeting process and financial reporting: Consolidate the budget of the Head of office for submission to the Budget Office. Prepare In-year Monitoring report for the Office. Maintain high standards by ensuring that the team/section produces excellent work in terms of quality/quantity and timeliness. Resolve problems of motivation and control with minimum guidance from the supervisor. Delegate functions to staff based on individual potential to provide the necessary guidance and support and afford staff adequate training and development opportunities. Manage daily employee performance and ensure timely Performance Assessments of all subordinates. Ensure management maintenance and safekeeping of assets. 
 
ENQUIRIES : Mr. Y Singqandu Tel No: (043) 605 5101/5110.e-Recruitment Technical Support: Qhamisa.Blayi@ecdsd.gov.za  
 
 
 
 
 
REGISTRY CLERK (MEC’S OFFICE) REF NO: DSD 02/08/2024 
SALARY : R216 417 – R254 928 per annum (Level 05) 
CENTRE : Provincial Office, Bisho 
 
REQUIREMENTS : National Senior Certificate. No previous experience is required, however, exposure to the Registry, Internal Audit and a core staff environment/political office will be an advantage. A valid driver’s license is a prerequisite. Competencies: Knowledge of registry duties, and practices as well as the ability to capture data, and operate a computer. Working knowledge and understanding of the legislative framework governing the Public Service. 
 
DUTIES : Provide registry services, attend to clients, handle telephonic and other inquiries received, and receive and register hand-delivered mail/files. Handle incoming and outgoing correspondence, receive all mail, Sort, register and dispatch mail. Distribute notices on registry issues. Render an effective filing and record management service. Opening and closing of files according to record. Classification system, Filing/storage, tracing (electronically/manually) and retrieval of documents and files. Complete index cards for all files, operate office machines in relation to the registry function and open and maintain the Franking Register. Frank posts, record money, and update the register daily. Undertake spot checks on posts to ensure no private post is included. Lock post in post bags for messengers to deliver to the Post Office. Open and maintain the admittance register. Record all valuable articles as prescribed in the remittance register. Hand deliver and sign remittances to Finance. Send wrong remittances back to sender via registered post and record the reference number in the register. Filling and tracking internal audit resolutions and that of all oversight structures. Keep a daily record of the number of letters franked. Process documents for archiving and/or disposal. Electronic scanning of files. Sort and package files for archives and distribution. Compile a list of documents to be archived and submit to the supervisor. Keep records for archived documents. 
 
ENQUIRIES : Mr. Y Singqandu Tel No: (043) 605 5101/5110.e-Recruitment Technical Support: Qhamisa.Blayi@ecdsd.gov.za
 
 
 
 
 
DRIVER/MESSENGER (MEC’S OFFICE) REF NO: DSD 03/08/2024 
SALARY : R155 148 – R182 757 per annum (Level 03) 
CENTRE : Provincial Office, Bisho 
 
REQUIREMENTS : NQF level 3 (Grade 11 certificate or equivalent). A valid driver’s license. Driving experience in a core staff environment/political office will be an added advantage Competencies: Communication skills. Ability to read and write. Good eyesight. Teamwork. 
 
DUTIES : Sort and arrange correspondences in the OMEC, Collect, distribute and circulate correspondences (mail, parcels, documents, and files), Record and control correspondence register, Sort mail, files, documents and parcels, Ensure that items to collect are sealed and addressed, Collect mail, files, documents and parcels from address or Deliver mail, files, documents and parcels to addressees, Ensure that the recipients sign on the delivery book/register, Record contents and physical addresses in the delivery book/register. 
 
ENQUIRIES : Mr. Y Singqandu Tel No: (043) 605 5101/5110.e-Recruitment Technical Support: Qhamisa.Blayi@ecdsd.gov.za
 
 
 
 
 
FOOD SERVICE AID (MEC’S OFFICE) REF NO: DSD 04/08/2024 
SALARY : R131 265 – R154 626 per annum (Level 02) 
CENTRE : Provincial Office, Bisho 
 
REQUIREMENTS : NQF level 1 or 2 (Abet level 2 certificate or equivalent). No working experience is required, Food service experience in a core Staff environment/political office will be an added advantage. Competencies: Good communication and interpersonal skills. Motivated and willing to work under pressure and work shifts, including weekends, night shifts and public holidays. Able to work in a team, must be willing to learn different types of diets and cooking methods. 
 
DUTIES : Clean kitchen utensils and equipment, provide catering support services, keep stock of kitchen utensils and equipment, apply hygiene and safety measures, Maintain quality control measures of all food provided  Removal of garbage disposal, Prepare food, snacks and beverages (water, tea, coffee, milk, sugar, and cold drinks), Setup and convey crockery, cutlery and equipment to dining areas, serve food and beverages, responsible for food supplies and report waste and losses. 
 
ENQUIRIES : Mr. Y Singqandu Tel No: (043) 605 5101/5110. e-Recruitment Technical Support: Qhamisa.Blayi@ecdsd.gov.za