EASTERN CAPE DEPARTMENT OF HUMAN SETTLEMENTS

 
KPA’s:Manage the execution of disaster response and recovery within a Co-ordinated joint operating system. Manage professional advisory and support services including development of tender documents. Assist service providers in developing project implementation plans with realistic cash flow forecast and ensure compliance thereof. Ensure project planning, design and implementation for both temporary and permanent solution. Prepare reports and participate in National and Provincial Disaster / Emergency Housing Forums. Manage the development and review of relevant policy frameworks. Co-ordinate and manage the development, implementation and review of Provincial Disaster Recovery Plan. Ensure functionality of existing programme related systems and development of new systems where necessary. Ensure effective management of the sub-directorate including compliance to the relevant regulations and prescripts.
 
Skills and Competences:Knowledge and application of the following: Monitoring and evaluation systems, report writing, interpersonal relations, government policies, planning frameworks, conflict management, presentation skills, public service regulatory framework. Research, negotiation, communication, leadership, financial management.
 
Enquiries can be directed toMrs W.L. Hartzenberg at 043 - 7119685
 
 
 
 
 
DEPUTY DIRECTOR : RESEARCH
SALARY RANGE: R826 053.00 to R973 047.00 per annum (Level 12)
(Ref DHS 02/11/2018) HEAD OFFICE-E.L
Purpose: To administer Human Settlements research
 
Minimum Requirements:A three year degree/diploma/NQF 6 relevant qualification in Social Science/Public Administration/Development Studies with five years working experience in the research field or Senior Certificate coupled with ten years working experience in the research field. 2 years working experience as an Assistant Director in research. Knowledge of the Public Service Act, PFMA and National Housing Code. Good verbal and written communication skills. Knowledge of financial management principles and prescripts. Good knowledge of report writing, research, negotiation, networking, strategic planning and motivational sills. Knowledge of Microsoft applications. Ability to work independently. Must possess a valid driver’s license.
 
KPA’s:Coordinate and manage the design and roll-out of a province wide sustainable Human Settlements Research Agenda. Conduct research on human settlements with in the Province in order to provide impetus to the strategic intent of the department. Identify best practice Research models for advancement of Provincial Human Settlements Research Agenda. Ensure packaging of research findings in a user friendly manner and adequate dissemination of research finds. Generation and management of evidence that will support policy development as well as human settlements plans. Establish and maintain relationships with research partners and relevant stakeholders and maintain a data base of relevant organizations. Analyse information, form conclusions and report on findings for consumption and utilization. Administer proper reporting processes. Ensure monitoring, evaluation or utilization and application of research findings. Preparation and drafting of the operational plan. Management of human resources and performance. Management of financial resources. Management of the Sub-Directorate.
 
Skills and Competencies:Report writing, research, negotiation, presentation, and analytical, strategic planning and motivation skills. Interpersonal relations, loyalty fairness, integrity, responsive and courteous
 
Enquiries:Mrs W. Hartzenberg at 043 711 9685
 
 
 
 
 
DEPUTY DIRECTOR : INTERNAL AUDIT
SALARY RANGE: R697 011.00 to R821 052.00 per annum (Level 11)
(Ref DHS 03/11/2018) HEAD OFFICE-E.L
 
Purpose:To manage the sub-directorate internal audit to ensure the implementation of the internal audit plan. Provide management with independent objective assurance and consulting services on governance, risk management and control processes in accordance with IIA Standards and the legislative framework. Review and implement internal audit methodology and policies & procedures.
 
Minimum Requirements: An appropriate B.Com/BCompt Degree with Auditing and Accounting as major subjects or a three year National Diploma in Auditing/Btech or equivalent NQF6 qualification coupled with appropriate audit experience of five years. 2 years’ experience as an Assistant Director (auditing). Possession or studying towards any of the IIA certifications such as Certified Internal Auditor (CIA), Professional Internal Auditor (PIA). Certification in Control Self-Assessment (CCSA) Certification in Risk Management Assurance (CRMA) etc. will be an added advantage. Computer literacy including audit software such as Teammate and data analytics available in the audit profession. Knowledge of latest International Standards for the Professional Practice of Internal Auditing), internal audit methodologies, King 1V principles, risk management, governance and control frameworks. Knowledge of relevant public sector legislation such as Public Finance Management Act, Public Service Act, Treasury Regulations and International Standards for the Professional Practice of Internal Auditing. Good analytical problem solving and communication skills (verbal and written). Must possess a valid driver’s license and willing to travel throughout the Province.
 
KPA’s:Development of strategic and annual operational planning for the audit function. Participate in risk assessment process and attendance of risk management committee meetings. Assist in the effective management of the internal audit function. Ensure that the internal audit unit functions are in line with the International Standards for the Professional Practice of Internal Audit Charter. Manage the execution of assurance and consulting assignments as per internal audit plan. Ensure that engagement planning is undertaken informed by keys risk areas. Report and monitor implementation of agreed actions. Assist CAE in ensuring that internal audit budget is managed and variations between expenditure and budget are explained. Mentor and monitor performance of staff and promote technical development of staff (in service training) Skills and Competencies: Maintain high standards in the following: Leadership, honesty and integrity, objectivity, diligence, proficiency & due professional care, confidentiality, interpersonal relations, fairness, courteous.
 
Enquiries toMrs W. Hartzenberg at 043 711 9685
 
 
 
 
 
DEPUTY DIRECTOR: ANTI-CORRUPTION AND INTEGRITY MANAGEMENT
SALARY RANGE: R697 011.00 to R821 052.00 per annum (Level 11)
(Ref DHS 04/11/2018) HEAD OFFICE-E.L
 
Purpose:To develop and co-ordinate the implementation of anti-corruption and integrity management policies and programmes.
 
Minimum Requirements:A three year degree/diploma in Legal Studies/Forensic Auditing/Fraud and anti-corruption/NQF6 relevant qualification with five years’ working experience in the anti-corruption field or Senior Certificate with ten years working experience in anti-corruption field. 2 years at Assistant Directors level in the anti-corruption field. Experience in developing and implementing training programmes on fraud and corruption. Knowledge of the applicable legislation and prescripts. Capacity to work innovatively, under pressure and independently. Computer literacy. Good facilitation, report writing, research, presentation and motivational skills. Must possess a valid driver’s license and willing to travel.
 
KPA’s:Monitor, analyse and report on business processes. Monitor operational and annual performance plans of the unit. Act on allegations of fraud and corruption within the department. Develop and oversee implementation of anti-corruption measures. Conduct awareness campaigns. Implement anti-corruption policies. Conduct and co-ordinate special investigations in cases of alleged fraud, corruption and mal-administration. Facilitate co-ordination of fraud risk assessment and report. Provide comprehensive and formalized training to assist in highlighting the risk of fraud. Liaise with all law enforcement agencies on corruption and fraud cases. Receive cases, verify and allocate them to practitioners for further investigation. Facilitate co-ordination of integrity management, ethics risk assessment and report. Provide comprehensive and formalized training to assist in highlighting the ethics risks. Develop and oversee the implementation of integrity management within the department. Develop and coordinate the implementation of integrity management strategy, policy and implementation plan. Coordinate MPAT submissions and compliance. Supervision and management of staff.
 
Skills and Competencies:Strategic capability and leadership, communication, client orientation and customer focus, problem solving and analysis, financial management, interpersonal relations, loyalty and courteous.
 
Enquires toMrs W. Hartzenberg at 043 711 9685
 
 

 
 
ASSISTANT DIRECTOR: EPWP (EXTENDED PUBLIC WORKS PROGRAMME)
SALARY RANGE: R444 693.00 to R523 818.00 per annum (Level 10)
(Ref DHS 05/11/2018) HEAD OFFICE-E.L
Purpose:To provide support service to EPWP
 
Minimum Requirements:A three year degree/diploma/NQF6 relevant qualification in Social Science/Public Management/Public Administration with five years working experience in the field or Senior Certificate coupled with eight years’ experience in the relevant field. 2 years at supervisory level. Sound knowledge of policies and prescripts that are applicable to EPWP. Good communication skills and analytical skills .Experience in working with various stakeholders. Ability to work under pressure and meet difficult deadlines. Assertiveness and confidence. Must possess a valid driver’s license.
 
KPA’s:Identify and select EPWP projects. Communication with all district offices to ensure EPWP compliance in all identified projects. Response by EPWP champion and Data Capturers at district level. Facilitate compliance of EPWP principle in all departmental projects. Manage and monitor collation of data captured in all identified departmental projects for reporting purposes. Evaluate information in terms of designated groups for EPWP programmes on impact assessment. Identify all designated groups for EPWP for statistics. Provide support to the development of emerging contractors and artisan development programme. Communicate with various stakeholders including military veterans to determine training needs.
 
Skills and Competencies:Monitoring and evaluation, research, report writing, negotiation, interpersonal relations, communication, computer literacy, analyzing and presentation skills.
 
Enquiries toMr. M. Kana at 043 711 9743
 
 
 
 
 
CONTROL WORKS INSPECTOR
SALARY RANGE: R444 693.00 to R523 818.00 per annum (Level 10)
(Ref DHS 06/11/2018) BCM REGION
 
Purpose:To ensure that inspectorate services are provided through the investigation of customer complaints, identification of new services, needs and requirements of new work and repairs and the management of the inspectorate component in line with relevant legislations, regulations and standards.
 
Minimum Requirements:A three year degree/diploma/relevant NQF level 6 qualification in built environment (Civil, Quantity Surveying, Architecture, Town Planning and Building) with five years working experience in human settlements development or a Senior Certificate/N3 coupled with eight years working experience in human settlements development. Registration with SACPCMP will be an added advantage. Proven ability and exposure in working with project management tools. Knowledge of National Building Regulations and NHBRC compliance requirements. Verbal and written communication skills. Knowledge of Microsoft projects. Ability to work independently. Must possess a valid driver’s license.
 
KPA’s:-Manage the process for the identification of needs, new services and requirements for minor new work and repairs to existing work by ensuring that customer complaints are investigated and followed up. Inspects, evaluate and provide input on approval of all phases of project planning life cycle, construction and improvement on work contracted by Human Settlements Departments, as requested to ensure that the appropriate construction is completed in compliance with the plans, standards, specifications, special requirements, codes and regulations, issues correction notices as required. Performs routine semi-skilled and technical construction inspection work for environmental, water, sewer, internal roads and other regional projects and programs. Assures compliances with federal, state and local codes and standards and contractual provisions. Inspects and approves construction and installation of streets, curb, gutter, sidewalk, storm drains, sewers and waterlines, water meters, hydrants, service line, fire lines, cross connection control devices and related utilities and structures as assigned. Inspection and certification of construction works on various project sites in the Region. Facilitate, co-ordinate and control the implementation of new works, repair and renovation and maintenance through inter alia. Ensure that the relevant project documentation for new and existing structures is compiled through inter alia .Ensuring delivery of quality and quantity on each assigned project site. Compilation of progress and quality control related reports.
 
Skills and Competencies:Strategic capability and leadership, communication, client orientation and customer focus, people management and empowerment, problem solving and analysis, financial management and programme and project management. Knowledge of public finance management act and applicable legislations and prescripts.
 
Enquiries toMr. M. Kana at 043 711 9743
 
 
 
 
 
OFFICE MANAGER TO CHIEF DIRECTOR: HUMAN SETTLEMENTS RESEARCH AND POLICY DEVELOPMENT
Salary Range: R356 289.00 to R419 679.00 per annum (LEVEL 9)
(Ref. DHS 07/11/2018) HEAD OFFICE-E.L
 
Purpose:To provide sound administrative and executive support to the Chief Director
 
Minimum Requirements:A three year degree/diploma in Office Administration/Office Management and Technology/NQF level 6 relevant qualification with five years working experience in administration or a Senior Certificate with eight years’ working experience in administration. 2 years at supervisory level. Computer literacy with strong and sound typing skills (Excel is compulsory with MS Word and PowerPoint. Excellent communication skills (verbal and written). Excellent filing skills and to keep record of flow of documents. Experience in office administration and coordination. Flexible and adaptable. Ability to work under pressure and adhere to strict timeframes. Ability to take initiative and work independently. Ability to identify and handle confidential matters. A valid driving licence will be an added advantage.
 
KPA’s:Responsible for overall management and administration of the office at all times. Assist in compiling the budget of the office. Consolidate in-year monitoring and Dora reports. Monitor the expenditure of the programme and consolidate expenditure reports. Prepare weekly, monthly, quarterly and annual reports. Manage the assets of the office. Request and consolidate reports. Analyse the information provided, consolidate and submit the final report. Compile internal and external reports and memos. Prepare memorandum, reports, speeches etc. Provide strategic support to the Chief Director. Ensure follow up of the Chief Director’s appointments. Ensure that the diary is managed effectively. Ensure proper planning and organising in the office of the Chief Director. Ensure that events are planned, coordinated and organised. Provide administrative executive support to the Chief Director. Attend the Chief Director meetings and take minutes. Attending meetings on behalf of the Chief Director and report back. Make follow-up on the implementation of the resolutions of the meetings. Follow up on tasks assigned to directorates. Receive correspondence from inside and outside the Chief Directorate and guide correspondence to relevant directorates, including making necessary follow-ups. Liaise and communicate with other directorates/branches within the department and also with outside clientele.
 
Skills and Competencies: Indepth knowledge of monitoring and evaluation, government policies and planning systems, public service regularity framework, information management performance management. Good facilitation, report writing, research, interpersonal relations, computer literacy, negotiation, presentation, analysing, communication, conflict management and working in a team.
 
Enquiries toMr. M. Kana at 043 711 9743
 
 

 
 
SENIOR STATE ACCOUNTANT: BUDGET MANAGEMENT
Salary Range: R299 709.00 to R353 043.00 per annum (Level 8)
(Ref. DHS 08/11/2018) HEAD OFFICE-E.L
Purpose:To ensure compliance with applicable laws and regulations in relation to financial reporting.
 
Minimum Requirements:A three year degree/diploma/NQF 6 level relevant qualification in financial management with three years working experience in budget or a Senior Certificate with seven years’ experience in budget. Sound knowledge of financial administration. Knowledge of financial norms and standards (PFMA, Treasury Regulations, Provincial Treasury Instructions and Departmental delegations), Good writing skills, communication, time management and reporting skills. Computer literacy, analytical skills and the ability to work under pressure. Knowledge of BAS. Must possess a valid driver’s license.
 
KPA’s:Assist programmes with the planning of activities during budget preparations. Assist in preparation of budget statement and database in templates prescribed by the national treasury and submit for review. Co-ordinate the shifting and virements of funds in preparation for budget adjustments of funds. Assist programmes in preparation for roll over application, MTEC and Budget Achievability hearings.
 
Skills and Competencies:Knowledge of standards for the Accounting Practice and ethics. Interpersonal, loyalty, fairness, integrity, responsive and commitment.
 
Enquiries toMr. M. Cimela at 043 711 9774
 
 
 
 
 
INFORMATION TECHNOLOGY OFFICER
Salary Range: R299 709.00 to R353 043.00 per annum (Level 8)
(Ref. DHS 09/11/2018) SARAH BAARTMAN REGION
 
Purpose:To provide day to day desktop PC and technical support within the department.
 
Minimum Requirements:A three year degree/diploma in Information Technology/NQF 6 relevant qualification with three years working experience in the information technology field or Senior Certificate coupled with seven years working experience in the information technology field. Technical knowledge of desktop hardware and software. Technical knowledge of PC internal components. Ability to operate tools, components, and peripheral accessories. Knowledge of desktop environment and infrastructure. Ability to present ideas in user-friendly language. Strong customer service orientation. Problem solving and analysis skills.
 
KPA’s.Provide desktop and LAN support services, install and monitor the use of department photocopiers, scanners and printers. Ensure consistent availability of network devices to users. Receive and respond to incoming calls, emails, and/or work order production system regarding desktop problems. Administer storage and backup of all network directories. Serve administrator. Administer departmental servers including VCX server. Assist in the implementation, design, documentation and implementation of various systems to include Desktop PC’s, serve and network equipment, and software applications. Monitor server and LAN infrastructure. Review users and access rights on the server.
 
Skillsand Competencies:Effective interpersonal skills and relationship building skills, written and oral communication skills, courteousness, responsibility and commitment.
 
Enquiries toMr. M. Cimela at 043 711 9774
 
 
 
 
 
SENIOR STATE ACCOUNTANT: GRANT MANAGEMENT
Salary Range: R299 709.00 to R353 043.00 per annum (Level 8)
(Ref. DHS 10/11/2018) HEAD OFFICE-E.L
 
Purpose: To assist in the management of Conditional Grant and in ensuring that proper financial recording (bookkeeping) in terms of the Public Finance Management Act and DORA is kept in the Basic Accounting System and assist in the management of Trust Account Reconciliations.
 
Minimum Requirements:A three year degree/diploma/NQF 6 relevant qualification in financial management/accounting with three years working experience in grant management or Senior Certificate coupled with seven years working experience in grant management. Sound knowledge of policies and prescripts that are applicable to grant management. Good communication skills and analytical skills. Knowledge of Basic Accounting System (BAS).Extensive knowledge of PFMA. Computer literacy.
 
KPA’s:Assist with the management of the provincial housing funds (conditional grant). Compile Monthly and Quarterly DORA Compliance reports for conditional grant. Verify that all claims processed comply with the regulations. Processing of housing projects payments and related transactions in the provincial financial system. Record and report all fruitless, wasteful and unauthorized expenditure. Attend to all RFI’s received for internal/external stakeholders. Monitor and manage trust accounts reconciliations. Prepare ad-hoc reports monthly and quarterly on various performance indicators. Supervision and management of sub ordinates.
 
Skills and Competencies:Knowledge for the Accounting Practice and ethics, general recognized accounting principles, PFMA and Treasury Regulations. Research, report writing, negotiation, analyzing, conflict management, presentation and working in a team.
 
Enquiries toMr. M. Cimela at 043 711 9774.
 
 
 
 
 
SENIOR ADMINISTRATIVE OFFICER: HOUSING PROPERTY MANAGEMENT (ASSET MANAGEMENT)
Salary Range: R299 709.00 to R353 043.00 per annum (Level 8)
(Ref. DHS 11/11/2018) OR. Tambo Region
 
Purpose:To perform all functions related to housing asset management
 
Minimum Requirements: A three year degree/diploma/NQF 6 relevant qualification in Public Management/Social Sciences with three years working experience in housing asset management environment or Senior Certificate coupled with seven years working experience in housing asset management environment, Knowledge of relevant prescripts and legislations. Computer literate. Good communication skills. Knowledge of housing subsidy systems (HSS). Must possess a valid driver’s licence.
 
KPA’s:Provide administration support in the process of completing and processing of subsidy application forms. Collect and receive completed subsidy forms. Verify the completeness and attachments on each subsidy applications forms. Capture subsidy applications forms on Housing Subsidy System (HSS). Compile list of captured subsidy application forms on HSS for approval or disapproval. Establish project steering committee on approved beneficiaries and facilitate/convene workshops to the project steering committee about their roles and responsibilities. Provide administrative support to the OR Tambo Regional Office as needed/instructed by Regional Management.
 
Skills and Competencies:Knowledge of government prescripts and legislations. Knowledge of housing subsidy policies and procedures. Problem solving, workplace relations, self-organising, informal utilisation, effective communication.
 
Enquiries toMr M. Cimela at 043 711 9774
 
 
 
 
 
LABOUR RELATIONS OFFICER: HUMAN RESOURCE MANAGEMENT
Salary Range: R299 709.00 to R353 043.00 per annum (Level 8)
(Ref. DHS 12/11/2018) Head Office E.L
 
Purpose: To implement labour relations policies, procedures and strategies
 
Minimum Requirements: A three year degree/diploma in human resource management/labour law/NQF 6 relevant qualification with three years working experience in the labour relations field or a Senior Certificate coupled with seven years working experience in the labour relations field. Experience in discipline, disputes and grievance process. Understanding of the workplace laws. Good communication skills (verbal and written). Ability to work under pressure for extended periods of time. Able to plan and organise and take initiatives. Good report writing, presentation and project management skills. In-depth knowledge of all relevant legislations/prescripts that are applicable in the public services. High level of confidentiality. Persal introductory certificate will be an added advantage. Must possess a valid driver’s licence.
 
KPA’s:Ensure compliance with applicable legislations, rules and regulation. Co-ordinate discipline and grievance processes within the Department. Ensure adherence in terms of Resolution 1 of 2003 (Disciplinary Code and Procedure), and the labour relations act 66 of 1995 as amended. Maintain record-keeping of labour relations. Capture on Persal. Excel database all reported misconduct cases, grievances and disputes reported in the department. Formulate clearly outlined monthly, quarterly, and annual Labour Relations reports. Handling of misconduct cases within departments. Ensure compliance with the Disciplinary Code and Procedure applicable in misconduct cases. Advise line managers and employees in relation to misconduct cases. Investigate misconduct cases within department and monitor the implementation of sanctions and arbitration awards. Formulate investigation reports with clear findings and recommendations. Facilitate the handling of grievances and the implementation of the disciplinary code and procedure. Acknowledge receipt of grievances and investigate lodged grievances. Implement labour relations communication strategy. Maintain constructive relationship with organised labour and management and employees.
 
Skills and Competencies:Knowledge of monitoring and evaluation, government policies and planning systems, public service regularity framework. Research, report writing, negotiation, communication, conflict management, presentation, working in a team and interviewing skills.
 
Enquiries:Mrs W. Hartzenberg at 043 711 9685
 
 

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KPA’s:Monitor and co-ordinate the implementation of Enhanced Extended Discount Benefit Scheme (EEDBS). Collect EEDBS statistics/data from the municipalities. Create a Pre-1994 houses database for all district municipalities. Identify houses to qualify for EEDBS. Visit municipalities to assist in processes to fast track the EEDBS transfers. Collect data on challenges encountered from the appointed service providers. Compile monthly report on the status quo of EEDBS. Ensure availability of funds and process claims for payment of Service Providers. Receive and attend to housing property queries. Assist in the administration of immovable Assets.
 
Skills and Competencies:Knowledge of Public Service Act, National Housing Act, Government Immovable asset management act. Decision making, service delivery innovation, change management and client orientated and customer focussed.
 
Enquiries:Mrs W. Hartzenberg at 043 711 9685
 
 
 
 
 
ADMINISTRATIVE OFFICER: MEDIA AND COMMUNICATIONS
Salary Range: R242 475.00 to R285 630.00 per annum (Level 7)
(Ref. DHS 14//11/2018) Head Office E.L
Purpose: To manage media and communication services
 
Minimum Requirements:A three year degree/diploma/NQF 6 relevant qualification in Journalism/Public Relations/Communications Marketing with two years working experience in the communications environment or a Senior Certificate coupled with six years working experience in the communications environment. Knowledge of government policies and planning systems. Good interpersonal relations, communication and customer orientated skills. Knowledge of desk top publishing. Computer literate. Must possess a valid drivers’ licence.
 
KPA’s:Develop and manage departmental multimedia and communication platforms namely website, intranet and social media networks. Provide media support. Develop media plans for events. Market departmental subsidies and programmes through all platforms. Package departmental content for radio features, adverts and talkshows. Organise departmental exhibitions and promotions. Organise and co-ordinate media tours and media conferences. Writing for internal and external publications. Develop information booklets and pamphlets. Distribute information packs to various audiences using different marketing tools.
 
Skills and Competencies:Knowledge of government prescripts and legislations. Problem solving, workplace relations, self-organising, informal utilisation, effective communication.
 
Enquiries:Mr M. Kana at 043 711 9743
 
 
 
 
 
ICT ADMIN OFFICER : APPLICATIONS SUPPORT AND SYSTEMS DEVELOPMENT
Salary Range: R242 475.00 to R285 630.00 per annum (Level 7)
(Ref. DHS 15//11/2018) Head Office E.L
 
Purpose:To manage support applications, develop and enhance information systems.
 
Minimum Requirements:A recognised three year degree/diploma/NQF6 relevant qualification in Office Administration/Office Administration/Technology coupled with two years’ experience in ICT or Senior Certificate coupled with six years working experience in ICT. Human Settlements experience will be an added advantage. Should possess the following skills: Ability to apply technical/professional skills. Knowledge of PFMA and Public Service Act and Regulations. Ability to accept responsibility, work independently and produce good quality of work. Must be a team player, flexible, reliable and have good verbal and written communication skills. Must have good interpersonal relations, planning and execution skills and good leadership skills. Knowledge of PFMA and Public Service Act and Regulations.
 
KPA’s:Responsible for rendering an effective administrative support to the GITCM office. Records administrative support services for GICTM. Ensure the effectiveness of information and documents to and from the office. Ensure safekeeping of all documentation in the office in line with the legislation and policies. Functional support to ICT office. Compile and coordinate procurement plans for the unit which is aligned with the budget and monitor the expenditure and implementation of the procurement plans. Render general administrative support to the unit collecting, analysing and collating of information as requested by the supervisor, drafting of correspondence (submissions, letters and reports) as instructed by the supervisor. IT Service Management and IT Admin Support Service.
 
Skills and Competencies:Computer literacy, communications skills, administration skills, interpersonal skills, organisational skills, typing and writing skills, minute taking and reporting skills
 
Enquiries:Mr M. Kana at 043 711 9743
 
 
 
 
 
ADMINISTRATIVE OFFICER : BENEFICIARY MANAGEMENT
Salary Range: R242 475.00 to R285 630.00 per annum (Level 7)
(Ref. DHS 16//11/2018) OR TAMBO REGION
 
Purpose:To facilitate co-ordination and provision of administrative support of housing projects
 
Minimum Requirements: A three year degree/diploma/NQF level 6 relevant qualification in Public Management/Social Science with two years of working experience in the relevant field or Senior Certificate coupled with six years working experience in the relevant field. Knowledge of the housing subsidy systems (HSS). Knowledge and understanding of housing policies and procedure. Good interpersonal skills. Good communication skills. Ability to work as a team. Computer literate.
 
KPA’s:Processing individual subsidy applications. Received, capture and verify subsidy application forms. Edit applications. File approved applications. Processing of individual subsidy claims. Receive, capture claims on housing subsidy system (HSS). Attend to subsidy enquiries.
 
Skills and Competencies: Knowledge of housing subsidy systems policies and procedures, government policies and planning systems, public service regularity framework, performance management. Be able to handle confidential matters, ability to work under pressure.
 
Enquiries can be directed toMr M. Cimela at 043 711 9774
 
 
 
 
 
ADMINISTRATIVE OFFICER: HOUSING SUBSIDY SYSTEMS
Salary Range: R242 475.00 to R285 630.00 per annum (Level 7)
(Ref. DHS 17//11/2018) Head Office E.L
 
Purpose:To administer all housing subsidies and conditional grant in accordance with human settlements policy through the Housing Subsidy System
 
Minimum Requirements:A three year degree/diploma/NQF 6 relevant qualification in financial management/accounting with two years working experience in the field or a Senior Certificate with six years working experience in the relevant field. Knowledge and ability of working on the housing subsidy claims management module. Computer literacy with knowledge of excel. Sound knowledge of general office administration and relevant legislation like PFMA, DORA and Housing policy. Good communication skills (verbal and written).
 
KPA’s:Processing claims on Housing Subsidy System (HSS). Receive certified claims from project management section. Monitor the processing of claims given to sub ordinates. Address developer queries in respect of claims. Verify claims captured on HSS. Capture non-financial data on HSS. Electronic register and filling of contracts of projects. Supervision of sub-ordinates. Manage the performance development needs of the subordinates.
 
Skills and Competencies: Knowledge of housing subsidy system policies and procedures. Interpersonal relations skills, communication skills, ability to work in a team, able to handle confidential matters and ability to work under pressure.
 
Enquiries:Mr M. Kana at 043 711 9743
 

 
 
2X ADMINISTRATIVE OFFICER:
DISTRICT CO-ORDINATION AND PROJECT MANAGEMENT (Ref DHS 18/11/2018)
INCREMENTAL PROGRAMMES (Ref DHS 19/11/2018)
Salary Range: R242 475.00 to R285 630.00 per annum (Level 7) Head Office E.L
 
Purpose:To provide administrative services to the Chief Director.
 
Minimum Requirements:- A 3 year degree/diploma in Office Management/Administration/Secretarial diploma or relevant NQF6 qualification with two years working experience in the office administration environment or a Senior Certificate with six years working experience in the office administration environment. Computer literacy with strong and sound typing skill (Excel is compulsory with MS Word and PowerPoint). Excellent communication skills (verbal and written). Excellent filing skills and to keep record of flow of documents. Experience in office administration, diary management, events and project co-ordination. Flexible and adaptable. Ability to work under pressure and adhere to strict timeframes. Ability to take imitative and work independently. Ability to identify and handle confidential matters at all times.
 
KPA’s:Provide administrative support services to the Chief Director. Compiles realistic schedules of appointments and perform advanced typing work. Operates and ensures that office equipment are in good working order. Co-ordinate with and sensitizes/advices the manager regarding engagements. Records administrative support services. Ensures the effective flow of information and documents to and from the Chief Director. Ensures the safekeeping of all documentation in the office of the Chief Director in line with relevant legislation and policies. Obtains inputs, collates and compiles reports e.g. progress reports, finance reports, monthly reports and management report. Scrutinizes routine submissions/reports and make notes and or recommendations for the Chief Director. Draft documents as required. Manages the leave register on behalf of the Director. Handles the procurement of standard items like stationery, refreshments etc. for the activities of the Chief Director. Provides support to Chief Director regarding meetings. Record minutes/decisions and communicates to relevant role-players, follow up on progress made. Ensure that travel arrangements are well coordinated Support the Chief Director with the administration of the Director’s budget. Keeps record of expenditure commitments, monitors under spending. Checks and correlates BAS reports to ensure that expenditure is allocated correctly. Compares the MTEF allocation with the requested budget and informs the Director of changes.
 
Skills and Competencies:Knowledge of relevant legislation/prescripts and procedures, basic knowledge on financial administration. Good telephone etiquette, sound Organisational skills, good people skills, high level of reliability, written communication skills, analyzing skills, and research and presentation skills.
 
Enquires:Mr M. Cimela at 043 711 9774
 
 
 
 
 
PROVISIONING ADMINISTRATIVE OFFICER: PROCUREMENT
Salary Range: R242 475.00 to R285 630.00 per annum (Level 7)
(Ref. DHS 20/11/2018)Head Office E.L
 
Purpose: To administer the department purchase services
 
Minimum Requirements:A three year degree/diploma/NQF 6 relevant qualification in supply chain management/purchasing/logistics management/Public Administration with two working experience in procurement or a Senior Certificate coupled with six years working experience in procurement. Knowledge of SCM practices, procurement and purchasing procedures required. Knowledge of the Public Service Act and Public Finance Management Act (PFMA). Able to work under pressure and difficult deadlines.
 
KPA’s:Ensure that requisitions are captured on BAS Authorise requisitions and commitments on Logis. Ensure compliance to all the reporting areas. Maintain commitment register. Management of accruals.
 
Skills and Competencies:Knowledge of SCM practices, procurement and purchasing procedures required. Interpersonal relations, integrity, responsive, courteousness, responsibility and commitment.
 
Enquiries:Mrs W. Hartzenberg at 043 711 9685
 
 
 
 
 
ADMINISTRATIVE OFFICER: HOUSING PROGRAMME FACILITATION AND ADMINISTRATION
Salary Range: R242 475.00 to R285 630.00 per annum (Level 7)
(Ref. DHS 21/11/2018) OR TAMBO REGION
 
Purpose:Facilitation, co-ordination and provision of administrative support of all integrated residential development programme.
 
Minimum Requirements:A three year degree/diploma/NQF 6 relevant qualification in Public Administration/Social Science with two years working experience in facilitation and administration of housing field or a Senior Certificate coupled with six years working experience in facilitation and administration of housing field. Knowledge and understanding of housing policies and procedures. Good communication sills (verbal and written). Ability to work in a team. Computer literacy.
 
KPA’s:Verify all subsidy applications for all the identified in the region. Check all individual applications for correctness. Capture correct forms to the system, submit all applications to Head Office for approval of subsidy. Facilitate strategies for effective beneficiary management. Establishment of project steering committee. Facilitation co-ordination and provide administrative support of all integrated residential development programmers. Attend project steering committee meetings. Scrutinize /verify and prepare rejected subsidy applications returned by Head Office for resubmission for approval. Provide administrative support in the Regional Office. Write correspondence to stakeholders. Give updated status reports to site inspectors. Compile weekly programme.
 
Skills and Competencies:Knowledge of Public Finance Management Act (PFMA), applicable legislation and prescripts, policies and procedures. Interpersonal relations, integrity and courteous.
 
Enquiries toMr M. Kana at 043 711 9743
 
 
 
 
 
 
ADMINISTRATIVE OFFICER: ADMINISTRATIVE SUPPORT SERVICES
Salary Range: R242 475.00 to R285 630.00 per annum (Level 7)
(Ref. DHS 22/11/2018) OR TAMBO REGION
 
Purpose:To assist the Region with administration support.
 
Minimum Requirements:A three year degree/diploma/NQF 6 relevant qualification in Public Administration/Public Management coupled with two years’ experience in administration or Senior Certificate coupled with six years’ experience in administration. Computer literacy MS Word, Excel and Outlook. Ability to work under pressure and long hours. Must possess a valid driver’s licence.
 
KPA’s:Issuing of trip authorities. Carry out vehicle inspections. Capturing of log returns. Arrange for repairs and servicing of vehicles. Provide driver services when required. Receive and control incident/accident reports and traffic fines. Capture and maintain up to date transport utilization records. Vehicle management register. Process reports in line with prescribed procedures. Receive and verify accuracy of travelling records. Provide administrative support to the OR Tambo Region when required.
 
Skills and Competencies:Good telephone etiquette, sound organizational skills, good people skills, high level of reliability, written communication skills, analyzing skills, research and presentation skills.
 
Enquires:Mr M. Cimela at 043 711 9774
 
 

 
 
SENIOR ADMINISTRATIVE CLERK: HOUSING SUBSIDY SYSTEM
Salary Range: R163 563.00 to R192 666.00 per annum (Level 5)
(Ref. DHS 23/11/2018) Head Office E.L
 
Purpose:To manage and administer housing subsidy systems (HSS)
 
Minimum Requirements:A three year degree/diploma/NQF 6 relevant qualification with one years working experience in the relevant field or Senior Certificate coupled with four years working experience in the relevant field. Knowledge and ability of working on the housing subsidy claims management module. Knowledge of HSS policies and procedures. Computer literacy with knowledge of Excel. Sound knowledge of general office administration and relevant legislations like PFMA, DORA and Housing Policy. Good communication skills (verbal and written). Ability to handle confidential matters. Ability to work under pressure.
 
KPA’s:Processing of claims on housing subsidy system. Capturing of non-financial data and reconcile with project implementation plans. Filling of source documents of data captured on HSS e.g. contracts, addendums/cessions. Edit approved beneficiaries on HSS when required and receive subsidy applications that need to be filled. Attend queries related project claims from various stakeholders.
 
Skills and Competencies:Good interpersonal relations, communication, personal effectiveness and organised.
 
Enquiries to Mr M. Kana at 043 711 9743
 
 
 
 
 
PROVISIONING ADMINISTRATIVE CLERK: PROCUREMENT
Salary Range: R163 563.00 to R192 666.00 per annum (Level 5)
(Ref. DHS 24/11/2018) Head Office E.L
 
Purpose:To provide bid procurement recruitment services.
 
Minimum Requirements:A three year national diploma/NQF 6 relevant qualification in supply chain management/purchasing/logistics management/financial management with one years working experience in procurement or Senior Certificate coupled with four years working experience in procurement. Knowledge of supply chain management/procurement. Knowledge of SCM practice. Good interpersonal and organisational skills. Ability to work in a team. Good communication skills (verbal and written). Computer literacy.
 
KPA’s:Ensure placement, filling and issuing of orders. Ensure capturing of entities on Bas. Ensure capturing of commitments on Bas. Capturing of all orders onto Excel spreadsheet in order to effectively manage outstanding commitments.
 
Skills and Competencies:Knowledge of SCM practices, procurement and purchasing procedures required. Interpersonal relations, integrity, responsive, courteousness, responsibility and commitment
 
Enquiries toMr M. Kana at 043 711 9743
 
 
 
 
 
ADMINISTRATIVE CLERK: LAND ACQUISITION
Salary Range: R163 563.00 to R192 666.00 per annum (Level 5)
Ref (DHS25/11/2018) Head Office E.L
 
Purpose:To ensure that land ownership and security of tenure is facilitated in respect of all housing subsidy programmes.
 
Minimum Requirements:A three year degree/diploma/NQF6 relevant qualification in Public Management/Social Sciences/Property Management with one year working experience in relevant field or Senior Certificate coupled with four years working experience in the relevant field. Understanding of the relevant acts/prescripts and legislations. Ability to collect and collate data. Ability to work under pressure Computer literate. Sound knowledge of the land administration. Experience in working with various stakeholders. Good communication skills and conflict management.
 
KPA’s:To assist with housing subsidy system for verification of beneficial approval. Do deeds searches. Prepare consent certificates of pre-emptive and mortgage binds certificates, special power of attorney and endorsement of title deed in terms of section 10A and 10B of Housing Act 107 of 1997 as amended. Ensure transfer of housing units qualifying beneficiaries in conjunction with conveyancers and municipalities.
 
Skills and Competencies:Knowledge of service delivery (Batho Pele). Sound knowledge and understanding of transfer and land ownership. Computer literacy, interpersonal relations skills, communication skills, ability to work in a team, personal effectiveness and customer orientated.
 
Enquiries can be directed toMr M. Cimela at 043 – 711 9774
 

 
DIRECTIONS TO CANDIDATES
 
NB: WOMEN, YOUTH, AND PEOPLE WITH DISABILITIES ARE ENCOURAGED TO APPLY IN ORDER FOR THE DEPARTMENT TO MEET THE EQUITY TARGETS
 
Department of Human Settlements is an equal opportunity and affirmative action employer. Applications must be sent in time to the correct address as indicated below to reach the address on or before the closing date to avoid your application not to be considered. Applications sent to a wrong address and or received after the closing date and those that do not comply with the requirements will not be taken into consideration. In the event of hand-delivery of applications, applicants must sign an application register as proof of submission of application.
 
Applications must be submitted on a signed Z83 form obtainable from any Public Service department or at www.gov.za and must be accompanied by a comprehensive CV and should include three references (should be people who recently worked with the applicant) and certified copies of all required documentations (with an original certification stamp by a Commissioner of Oaths/South African Police Services not older than three (03) months. An identity document and qualifications including senior certificate, a valid driving licence must be attached if it is the requirement of the post, (expired drivers licence will be considered only if a temporal driving licence is attached). It is the applicant’s obligation to have foreign qualifications assessed for equivalence by SAQA.
 
Non South African citizens must attach proof of permanent residence in South Africa.
 
Applications who do not comply with the above will be disqualified. No faxed and emailed applications will be considered.
 
Closing Date: 14 DECEMBER 2018 @15H00
 
APPLICATIONS RECEIVED AFTER CLOSING DATE WILL NOT BE CONSIDERED.
 
TO OBTAIN MORE INFORMATION ON REQUIREMENTS AND FUNCTIONS: visit www.ecprov.gov.za or www.ecdhs.gov.za or www.dpsa.gov.za
 
Applications can be forwarded through the following Address:
HUMAN SETTLEMENTS.
Post to:Director: Human Resource Management, Department of Human Settlements, Private Bag X13008, Cambridge, 5206) for attention Mr. Zolani Ntozini. Hand Delivery: at Steve Tshwete House, 31 – 33 Phillip Frame Road (in front of SARS) Waverly Park, Chiselhurst, East London.
Enquiries:Mrs W.L. Hartzenberg 043 – 711 9685, Mr M. Kana 043 – 711 9743, Mr M. Cimela 043 – 711 9774