DURBAN ICC VACANCIES

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COMPANY SECRETARY ADMINSITRATOR (TG 7) SIX MONTHS FIXED-TERM CONTRACT 
MONTHLY SALARY: MIN R15 213.33 MAX R25 972.00 
(INTERNAL & EXTERNAL) 
The organisation is calling for suitable candidates to apply for the position of Company Secretary Administrator. The incumbent will be required to provide administrative support to the Company Secretary by facilitating administrative processes and controls to ensure the effective and expedient workings of the Board and other related functions. The incumbent will report directly to the Company Secretary 
 
QUALIFICATIONS, EXPERIENCE & COMPETENCIES 
Minimum Qualifications 
 Grade 12 
 Office Management/Business Administration/ or related field of study 
 
Experience and knowledge required 
 Minimum of 2-3 years’ experience in a similar role/environment 
 Good understanding of office procedures. 
 Experience with office management systems. 
 Good administration skills 
 Good communication skills (via phone, email and in-person). 
 Good writing skills 
 Experience in exercising discretion and confidentiality with sensitive company information. 
 An understanding of governance and legal requirements and/or procedures. 
 Interpretations and applying statutory and regulatory requirements will be an advantage. 
 
Technical Competencies 
 Proficiency in MS Office (MS Word, Ms Excel, MS Excel and MS Outlook) 
 Experience with Adobe Pro 
 Experience with the JD Edwards system would be an added advantage 
 Time management skills 
 Good listening and communication skills 
 Good verbal and written communications skills 
 Good Interpersonal skills 
 An overall good command for the English language 
 
Attributes
 Attention to detail 
 Efficient 
 Flexible 
 Discrete 
 Self-motivated 
 Organised 
 Proactive 
 Reliable 
 
 
 Ability to multitask and prioritize daily workload 
 
KEY PERFORMANCE / MAIN ACTIVITIES OF THIS ROLE 
 Point of contact between the various Departments and the Company Secretary. 
 Compilation of hard and soft copy Board and Committee Meeting packs 
 Attending to logistical requirements of Board and Committee Meetings 
 Assisting with tracking of the Office’s Budgets on a monthly and quarterly basis 
 Assisting with quarterly and monthly reporting required from the Company Secretary 
 Attend to Board member attendance reports 
 Attend to Board Member Training schedules, obtaining of quotes and compilation of training packs as well as co-ordination of all training logistical requirements 
 Maintaining of Board and Committee Resolution Registers 
 Assisting Company Secretary will all aspects relating to Board Member Induction
 Book meeting venues 
 Recording of minutes 
 Sourcing of office supplies 
 Communicate Board travel requirements to the Executive Assistant of the CEO 
 Processing of purchase orders 
 Ensure timeous payment of supplier and board member invoices 
 Produce reports, presentations, research and briefs 
 Devise and maintain the office filing system 
 Attending to all other company secretarial admin 
 
 

APPLICATIONS
The Durban ICC is committed to Employment Equity and particularly welcomes applications from suitably qualified Historically Disadvantaged Individuals (HDI). Preference will be given to suitable candidates who will assist the ICC in addressing its current transformational needs. Persons with disabilities are encouraged to apply. 
 
Applications must reach the Human Resources Department, Durban ICC, via e-mail: recruitment@icc.co.za
 
Closing date for the CV submissions is 26 March 2024 
 
Applicants who do not meet the minimum requirements will automatically be disqualified from consideration. Applicants who have not been contacted 30 days after the closing date should consider themselves unsuccessful. 
 
CHIEF CORPORATE SERVICES OFFICER