DEPARTMENT OF TRANSPORT: GFMS- TRADING ENTITY

 
KPA’s:Development of Annual Performance Plans and Operational plans *Develop systems and interventions to promote a culture of performance and reporting within the entity *Manage the quarterly performance reporting process* Co-ordinate the Executive management group engagements *Management of the risk management and action plans implementation process*Organisational policy development* Assist in preparing reports to the Governance Structure/s. Manage the Entity’s Stakeholders* Manage direct reports. 
 
 
 
 
 
ASSISTANT MANAGER: INTERNAL AUDIT X2 
ONE YEAR CONTRACT POSTS 
Salary Package: R376 596.00 pa (Level 9) plus 37% in lieu of benefits 
(Ref) GFMS 02/10/2019: East London 
 
Minimum Requirements: * B Degree (NQF 7)/ National Diploma (NQF 6) in Auditing and/or Accounting, or B Comm in Accounting with 3 years’ relevant working experience at a supervisory level or Salary Level 7/8 in the auditing or accounting field. Any certification will be an added advantage (IAT, PIA). *Valid code 08 driver’s license is essential. 
 
Competencies:* Communication and Information * Client orientation and Customer Focus * Project Management * Problem Solving and Decision making* Manage the allocated resources of the sub unit in line with legislative and departmental policy directive and comply with corporate governance and planning imperatives. 
 
Skills needed to perform the job: Analytical thinking skills. * Planning and Organizing Skills. * Good Verbal and written communication skills. * Good Interpersonal Relations. * Computer literacy - Data Analytics, EXCEL etc.) 
 
KPA’s:Perform consulting/assurance service for value-add on internal controls. * Closely manage projects through all audit phases. * Manage and maintain assets. * Manage and mentor individual staff members. * Facilitate meetings to discuss exceptions and audit reports with auditee. * Produce minutes of the Audit Committee meetings. Assist in the utilisation of the approved unit budget. * Conduct necessary research on best practices for value-add on execution of audit projects. 

 
 
 
SYSTEMS CONTROLLER: IT 
ONE YEAR CONTRACT POST 
Salary Range: R376 596.00 pa (Level 9) plus 37% in lieu of benefits 
(Ref) GFMS 03/10/2019: East London 
 
Minimum Requirements: B Degree (NQF 7)/ National Diploma (NQF 6) in Information Technology with 3 years’ relevant working experience at a supervisory level or Salary Level 7/8 in an IT environment. International recognized certificates such as A+, N+, ITIL, MCSA will be an added advantage. Valid code 08 driver’s license is essential. 
 
Competencies:Creative Thinking *Decision Making* Communication *Problem Analysis *Self-Management *Team Membership *Technical Proficiency* 
 
KPA’s: Supervise user support services: Supervise 1st & 2nd line help desk services. Provide 3rd line support services. Supervise network installations, upgrades or enhancements and assist in evaluation of new products. Supervise and maintain ICT equipment register for upgrades/repairs. Manage the active directory. Provide business analysis services. Assist in the development/ review and implementation of ICT policies, plans, process flows and procedures. Conduct business and user needs analysis and provide solutions/ advice. Develop technical specifications for systems solutions. Provide server administration services. Perform file archiving and daily back up operations. Perform regular security monitoring to identify and any possible intrusion. Manage server availability. Build/rebuild servers and reconfigure services. Research and recommend innovative business process automation. Manage and maintain ICT assets. Administer the ICT asset verification with Supply Chain Management Unit to update the asset register. Develop, update and maintain ICT asset register. Manage area of responsibility. Document and maintain configuration procedures and LAN diagrams. Assess subordinates on the job competency as required by the job function. Identify, report and manage risks. Review work area’s performance and make recommendations to improve the efficiency and effectiveness. Perform periodic performance reporting to support capacity planning. Ensure compliance with Supply Chain Policies and Procedures. Administer the provision and maintenance of the GFMS ICT infrastructure. Maintain adherence to the approved provincial ICT Infrastructure. Coordinate the installation and upgrading of local and Wide Area Network (LAN and WAN). 
 
 
 
 
VEHICLE QUALITY MANAGEMENT OFFICER 
ONE YEAR CONTRACT POST 
Salary Package: R316 791.00 pa (Level 8) plus 37% in lieu of benefits) 
Component: Fleet Development & Provisioning 
(Ref) GFMS 04/10/2019: East London 
 
Minimum Requirements:* National Diploma (NQF Level 6) in Mechanical/ Auto body Engineering * At least 1-2 years relevant working experience in a technical field/ fleet management environment* A working knowledge of engineering drafting and designing *. A valid Code 08 driver’s license is essential.* Experience in the motor industry or fleet management will be an added advantage. 
 
Competencies:Creative Thinking *Decision Making* Communication *Problem Analysis *Self-Management *Team Membership *Technical Proficiency. 
 
KPA’s:Researching and assessing suitability and fit for purpose fleet vehicles * Facilitating the vehicle needs analysis process *Investigating and resolving technical queries and complaints on vehicle performance problems * Coordinating and organising technical and driver training sessions * Development of vehicle modification specifications to satisfy the special needs of client departments *Monitoring and quality control of vehicle conversion projects* Managing the disposal of de-fleeted vehicles * Managing and coordinating the processes for the development and maintenance of the Annual Fleet Replacement Plan *Facilitating processes for the procurement of fleet enhancement and replacement vehicles in line with the Annual Fleet Replacement Plan * Managing and coordinating processes for the requisition of official orders for the procurement of fleet enhancement and replacement items as per the approved Fleet Acquisition Schedule * Manage the allocated resources of the sub unit in line with legislative and departmental policy directive and comply with corporate governance and planning imperatives.

 
 
SENIOR ADMINISTRATION OFFICER: FLEET LOGISTICS MANAGEMENT (eNatis) X2
(One year contract posts) 
Salary Range: R 316 791.00 (Level 08) plus 37% in lieu of benefits. 
(Ref) GFMS 05/10/2019: East London 
 
Minimum Requirements:* National Diploma( NQF Level 6) in Commerce / Public Administration / Administration with 1-2 years’ relevant working experience in administration of which one (1) year must be in a fleet or eNatis environment. 
 
Competencies: * Good communication skills* Team player * Self-management * Problem Solving and Decision Making * Technical proficiency * Computer Literacy. 
 
KPA’s:* Process the registration & licensing of new vehicles in line with AARTO & NRTA requirements on eNatis system. * Process the license renewal services, re & de-registration, COFs, Police clearance services, change of ownership, auction support and all services related to functions of eNatis. * Distributing Face Value Documents to each user to print Registration Certificates and License Discs and reconcile FVDs used and returned record and print detailed reports. *Process the payment of eNatis & related cost recovery processes including ensuring that all transactions are accounted for. * Provide general office administration and projects support services* Manage the allocated resources of the sub unit in line with legislative and departmental policy directive and comply with corporate governance and planning imperatives. 
 
 
 
 
 
ADMINISTRATION OFFICER: FLEET MAINTENENANCE X2 
ONE YEAR CONTRACT POSTS. 
Salary Range: R 257 508.00 pa (Level 07) plus 37% in lieu of benefits. 
(Ref) GFMS 06/10/2019: East London 
 
Minimum Requirements: * National Diploma ( NQF Level 6)/ B Degree (NQF level 7) in Commerce/ Mechanical/ Vehicle Repairs and Maintenance qualification with 2 years relevant working experience in office administration and in fleet maintenance environment *Computer Literacy - Advanced Microsoft Excel / Word and PowerPoint skills*.  A valid Code 08 driver’s license is essential.* An OEM / Dealer network background will be an added advantage. 
 
Competencies:  *Creative thinking* Decision Making *Good Organizational Communication effectiveness* Problem Analysis * Good Self-Management * Detail Orientated* Technical Proficiency and work well in a team environment. 
 
KPA’s:*Maintain an active fleet register*Reconciliation of monthly bills (authorised invoices from Suppliers) *Ad-hoc duties when required*Report on vehicles * Analyse all transactions and categorise on a monthly basis * Check and sign authorisations as per delegations *Identify vehicles that are down and create the downtime report for the month to be reviewed by the Chief Artisan*Coordinate the requests for relief vehicles and record as such. 
 
 
 
 
 
PA: OFFICE OF HEAD OF ENTITY 
(ONE YEAR CONTRACT) 
Salary Range: R 257 508.00 pa (Level 07) plus 37% in lieu of benefits. 
(Ref) GFMS 07/10/2019: East London 
 
Minimum Requirements:* National Diploma (NQF 6) in Office Management with 1-2 years’ relevant working experience. 
 
Competencies:*Computer Literacy, Language Skills, Telephone Etiquette, Report writing skills, Customer Orientation, Time Management, Planning & Organising. A valid Code 08 driving license is essential. 
 
KPA’s:* Provide a support service to the office of the head. Co-ordinate office administration relating to entity performance. Administer submissions and request information by different stakeholders (internal and external). Co-ordinate governance and oversight reports and ensure timely submission. Provide secretariat duties to EXCO and management structures and track resolutions. Maintain entity project register and follow up on targets. Provide clerical and administrative support service. Scrutinize, re-direct correspondence and follow up on due responses and actions. Manage risk register of the unit. Manage unit budget. 
 
 
 
 
 
ADMINISTRATION CLERK: FLEET LOGISTICS 
ONE YEAR CONTRACT POST 
Salary Range: R173 703.00(Level 5) plus 37% in lieu of benefits 
(Ref) GFMS 08/10/2019: East London 
 
Minimum Requirements:* Grade 12/ NQF Level 4 with no experience. A valid Code 08 driver’s license is essential. Computer Literacy - Advanced Microsoft Excel / Word and PowerPoint skills. 
 
Competencies: * Good communication skills * Team player * Self-management * Problem Solving and Decision Making* Computer Literacy. 
 
KPA’s:*Receiving of vehicles (new, awaiting repairs, rental, relief and returned non-compliant vehicles) *Coordinate and monitor the installation of accessories as per specification with the various accessory suppliers (e.g. decals, e-fuel, tracking system, number plates, sirens, lights, etc.) * Dispatching of vehicles to the different users. * Stock reconciliation and reporting * Manage the post delivery services and key management of all vehicles* Perform messenger duties and any other duties assigned 
 
 
 
 
 
ADMINISTRATION CLERK: FLEET MAINTENANCE X2
ONE YEAR CONTRACT POSTS 
Salary Range: R173 703.00 pa (Level 5) plus 37% in lieu of benefits 
(Ref) GFMS 09/10/2019: East London 
 
Minimum Requirements: Grade 12/ NQF Level 4 with no experience. A valid Code 08 driver’s license is essential.* Computer Literacy - Advanced Microsoft Excel / Word and PowerPoint skills. 
 
Competencies*Creative thinking * Creative and Innovative * Decision Making * Good Communication Skills * Telephone Etiquette * Good Self-Management * Detail Orientated and work well in a team environment. 
 
KPA’s: *Provide clerical support services with fleet maintenance and repair authorizations/ receive & capture all authorisation requests from service provider *Provide clerical support services with the provisioning of fleet maintenance and repair services *Coordinate the signing of all authorisations and file – Daily *Reconcile the work done the previous day vs the actual signed off authorisations *Booking services and follow-ups on vehicles at merchants *Compile daily, weekly and monthly reports for fleet maintenance office *Categorise the work done and record vehicles that are down with the information from merchants and districts *Maintain an active fleet register * Administer and provide administrative support for Head Office and district staff *Split MM/FML authorised and record daily for cost recovery at the end of the month *Perform all administrative functions in the office and in support of district staff *Liaise on behalf of supervisors with internal and external stakeholders with the objective of sourcing and securing supporting documentation internally and externally. 
 
 
 
 
 
ADMINISTRATION CLERK: FACILITIES AND SECURITY MANAGEMENT 
ONE YEAR CONTRACT 
Salary Range: R173 703.00 (Level 5) plus 37% in lieu of benefits 
(Ref) GFMS 10/10/2019: East London 
 
Minimum Requirements: Grade 12 / NQF Level 4 with no experience. A valid Code 08 driver’s license is essential. 
 
Competencies:Creative thinking *Interpersonal skills *Communication skills * Problem Solving *Computer Literacy. Knowledge: * Knowledge MISS, PSIRA, OHS Act * Knowledge Control of Access to Public Premises and Vehicles Act, 1985 as amended. 
 
KPA’s:Facilitate the implementation of Service Level Agreements (SLAs)*Facilitate monitoring and evaluation of SLA implementation * Assist in the implementation of OHS Act 85 of 1993 as amended* Implement OHS and Security inspection findings * Provide administrative support in the area of facilities and security management* Provide central document and records management services * Assist in the development/review of SLA* Coordinate and manage all incoming and outgoing correspondence, including driver/ messenger itinerary 

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Closing Date: 04 October 2019

APPLICATIONS RECEIVED AFTER CLOSING DATE WILL NOT BE CONSIDERED. NO FAXED OR EMAILED APPLICATIONS WILL BE ACCEPTED. 
 
TO OBTAIN MORE INFORMATION ON REQUIREMENTS AND FUNCTIONS: visit www.ecprov.gov.za or www.dpsa.gov.za or www.ectransport.gov.za 
 
Applications can be forwarded through one of the following options: 
DEPARTMENT OF TRANSPORT: GFMS TRADING ENTITY 
Hand Delivery: Office no 9 at 9 Cotton Road, Westbank, East London, Post to: The Head of Entity, Department of Transport, Private Bag X 0001, Westbank, EAST LONDON, 5218. 
Enquiries: Mrs. P. Mbewu 043 731 1249/ Mrs. A Xabadiya 043 731 2319. 
 
Note: Applications must be submitted on a Z83 Form, obtainable from any Public Service department or on the internet at http://www.info.gov.za/documents/forms/employ.pdf which must be signed (an unsigned Z83 form will disqualify an application) and should be accompanied by a recently updated, comprehensive CV as well as certified copies of all qualification(s) [Matric certificate must also be attached] and ID-document and Driver’s license [where applicable]. Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of his/her Permanent Residence Permit to his/her application. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to submit all the requested documents will result in the application not being considered. Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/study verification, previous employment verification). Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/knowledge and computer practical test. Successful candidates will be appointed on a performance based contract period of (12) months. The Department reserves the right not to make appointment(s) to the advertised post(s). Persons with disability are encouraged to apply.