DEPARTMENT OF HOME AFFAIRS - HUMAN RESOURCE MANAGEMENT CIRCULAR MINUTE NO 34 OF 2020

 
SELECTION: 
 Shortlisted Candidates for posts on Salary Level 9 and above will be subjected to technical test(s) (which test Candidates’ demonstrated professional and technical competency against the job requirements and duties). 
 All Candidates on Salary Level 11 and above will furthermore undergo a competency assessment, (which tests the Candidates’ demonstrated proficiency in the professional dimensions attached to the level of the post). 
 Employment suitability checks (credit, criminal, citizenship, employment references and qualification verifications) 
 All Candidates applying for SMS posts (Salary Level 13 and above), will be required to complete the online “Pre-entry Certificate to Senior Management Services” course. The course is available at the National School of Government (NSG), under the name “Certificate for entry into the SMS”. Full details can be obtained via the following link: http://www.thensg.gov.za/training-course/sms-pre-entry-programme/.  
Candidates wishing to be considered for appointment, are encouraged to enrol for this course immediately. 
 
 

 
 
PROJECT CO-ORDINATOR, REF NO: HRMC 34/20/01 
SALARY : All-inclusive salary package of R733 257 to R863 748 per annum (Level 11). 
CENTRE : Head Office, Pretoria, Branch: Information Services, Chief Directorate: Special Initiatives. 
 
REQUIREMENTS : • An undergraduate qualification in related field at NQF level 6 as recognised by SAQA • Project Management certificate is required • Minimum of 5 years’ experience as Project Administrator • Extensive experience in IS Project Management environment (conception to delivery) • Proven knowledge of project management methodologies • Knowledge and understanding of stakeholder management practices • Knowledge of the Public Service Regulatory Framework • Knowledge of SITA Act and Regulations • Capability and leadership • Service delivery innovation • Analytical and problem solving • Strong conceptual and formulation skills • Strong working Microsoft Office skills • Extensive written and verbal communication skills • Good presentation and communication skills • Strong research skills • Business report writing skills • Problem solving and analysis • A valid drivers’ licence, willingness to travel extensively and work extended hours occasionally. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: 
• Coordinate the implementation of IS projects and programmes for the Department • Coordinate and implement project strategies, implementation plan, scope and milestones • Coordinate and prioritize project goals with other ongoing projects • Coordinate and control project plans and charter • Coordinate and develop, review of project activities for compliance with procedures and standards • Monitor risk and issue logs and change control records of projects • Coordinate and monitor the implementation of communication mechanisms between the project team members • Provide advice and represent the Unit in all internal and external stakeholder meetings • Liaise with clients to take detailed ordering briefs and clarify specific requirements of each project •Coordinate and monitor project performance, specifically to analyse the successful completion of short and long term goals • Coordinate and make adjustments on project controls based on financial analysis • Develop and implement comprehensive project plans to be shared with stakeholders (internal and external) • Coordinate assembled projects identified and approved within IS Branch • Research, identify and approve projects that will favourably impact the achievement of project objectives • Coordinate and align business cases for new projects within IS according to the time frames • Monitor and evaluate project risks and anticipated value/benefits to prioritise for recommendation • Coordinate, identify and define possible solution to options to all approved projects • Coordinate and implement developed project plans and resources against targets • Coordinate and monitor the implementation of project, control activities of project leaders, systems analysis’s, developers and network technologist • Ensure appropriate communication and escalation of project plan, definition and project status • Facilitate IS project workshops and project meetings • Provide expect advice and support to Project Managers on significant projects • Coordinate and report on IS project progress, delivery, budget and risks • Ensure the alignment and implementation of project initiatives with the Unit objectives • Coordinate project scope and change control and escalate issues to Project Manager where necessary • Timeously monitor project progress and performance and provide status reports and updates • Work closely with stakeholders and project team to ensure the project meets business requirements • Coordinate projects within the IS to ensure that projects are implemented to best practice and standards • Coordinate and monitor the performance of contractors and suppliers • Ensure effective compliance within the unit • Ensure compliance with all project requirements, processes and procedures • Ensure that programmes and projects are implemented to best practice standards, time, quality and budget • Coordinate projects and programmes to the ultimate responsibility for these in terms of project management and governance • Coordinate, implement programme and project management in line with methodologies, systems and tools • Ensure effective processes for identification, prioritizations and evaluation of project risks • Ensure compliance with all audit and requirements • Manage resource ( human, financial and physical ) within the Unit • Report on the performance of the unit against work plan, business requirements and targets • Agree on training and development needs of the Unit • Implement effective talent management processes within the unit (attraction, retention, development) • Manage the implementation of compliant performance management system • Ensure that employees are equipped with the required skills and resources to perform optimally • Manage the financial resources of programmes, asset management and projects of in accordance with PFMA and supply chain and procurement framework • Identify and monitor financial risks in relation to the projects in the Unit. HRMC 34 of 2020 Vacancies in the Department 3 
 
ENQUIRIES : Ms G Sekhu, Tel No: (012) 406 2541 
 
 
 
 
 
PROJECT ADMINISTRATOR, (4 POSITIONS), REF NO: HRMC 34/20/02 
SALARY LEVEL : A basic salary of R376 596 to R443 601 per annum (Level 9). In addition, a range of competitive benefits are offered. 
CENTRE : Head Office, Pretoria, Branch: Information Services, Chief Directorate: Special Initiatives. 
 
REQUIREMENTS : • An undergraduate qualification in related field at NQF level 6 as recognized by SAQA • Project Management Certificate • Minimum of 3 years’ experience as Senior Administration Officer and Project Administration • Experience in PMBOK or Prince2 • Knowledge of Project Management Software e.g. Microsoft Project • Knowledge of Project Management methodologies • Knowledge of the Departmental Legislative and Prescripts • Knowledge of Public Service Regulatory Framework • Knowledge of Supply Chain Management Acts • Strong time management skills • Solid organization and strong administrative skills • Problem solving and analysis • Verbal communication and business writing skills • Project administration • Assertiveness, budget administration and client orientation • A valid drivers’ licence, willingness to travel extensively and work extended hours occasionally. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: 
• Administer IS projects in an effective manner • Consult with IS clients and identify program needs • Monitor programs and their activities to ensure they meet stated goals • Assist the Project Manager on program evaluation and updates to program and services • Act as resource of IS program development and initiatives • Provide advice to Project Manager concerning project issues • Prepare briefing notes, reports and presentations as required • Make recommendations adapting IS programs to meet unique needs • Evaluate IS programs and components • Establish and maintain key contact with stakeholders and the organization that help to ensure the smooth operation of the program • Ensure effective project and programme administration • Administer projects finances according to prescribed finance procedures • Adhere to project processes, procedures and standards are adhered to • Administer assigned projects and implement to best practice standards, time, quality and budget allocated • Ensure assigned projects and programmes in the organisation are carried out according to the scope of the project • Administer and implement projects frameworks, methodologies, systems and tools • Ensure effective processes for identification, prioritizations and evaluation of project risks and decision making • Perform project administrative activities in support of the Unit • Ensure the administration of office correspondence, documents and project reports • Convene and attend meetings and act as secretariat during meetings • Keep track of all incoming projects and ensure that all deadlines are met • Implement continuous performance improvement initiatives • Ensure accuracy and efficiency in administering of project operations execution • Keep abreast with project administration and developments • Participate in the implementation of efficiency improvement projects •Timeously work closely with service provides in the implementation of projects • Ensure risk and compliance management practices • Provide inputs on the development of policies, procedures and monitor compliance • Support various business units to ensure fair, unbiased and uniform interpretation of policies and guidelines • Comply with relevant regulatory, internal and external compliance requirements • Report on all risk and issues and track progress thereof according to required format • Keep up to date with compliance and regulatory requirements and liaise with all relevant stakeholders within and external to the organization to ensure accurate implementation • Interpret and implement all organisational circulars, policy and other communications that impact on the operation of the Business Unit • Communicate with project stakeholders and maintain the key stakeholder contacts • Document and maintain project information including reports, project risk, issues, decision register, project plans, project schedules etc. • Schedule project meetings, attend meetings and record the proceedings of the meetings • Liaise with project teams to provide feedback on the action items emanating from project meetings • Adherer to Project governance processes and ensure that project documents project are in place as prescribed • Administer project finances and ensure compliance to finance procedures as prescribed • Provide support to the Project Manager with the daily execution of the projects. 
 
ENQUIRIES : Ms M Phale, Tel No: (012) 406 2790

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CONTROL IMMIGRATION OFFICER: PORT CONTROL, (2 POSITIONS). 
SALARY LEVEL : A basic salary of R316 791 to R373 167 per annum (Level 8). In addition, a range of competitive benefits are offered 
CENTRE : Free State: Border Post: Maseru Bridge. 
REF NO : HRMC 34/20/3a 
CENTRE : Mpumalanga: Border Post: Lebombo. 
REF NO : HRMC 34/20/3b 
 
REQUIREMENTS : • A 3 year tertiary qualification in Public Management and Administration /Operations Management or a related qualification at NQF level 6 as recognised by SAQA • 1-2 years’ experience in Immigration Services environment • Computer literate • Knowledge of the South African Constitution, Public Service Act, Public Service Regulations and Public Finance Management Act • Knowledge of Immigration Act and the Refugees Act • Understanding of departmental legislation as well as Human Resources legislation and prescripts • Report writing. Service delivery innovation, client orientation and customer focus • People Management and empowerment • Financial management • Honesty and integrity • Conflict management and negotiation skills • Pay attention to details • Interpersonal and communication skills • Problem solving, influencing and networking • Planning and organizing • Strong analytical skills. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: 
• Supervise the admission/departure to/from the Republic and ensure compliance with Immigration Act on entry and departure • Ensure that all travellers who contravened the validity of their permits are issued with prescribed administrative fines • Ensure the effective determination of guarantees and deposits • Ensure effective processing of inadmissible or undesirable persons on arrival who are refused to enter the country • Ensure effective processing of prohibited persons on departure who are refused to leave the country • Ensure effective processing of castaways, stowaways and deserters • Issue penalties to airline that contravene the Immigration Act • Facilitate the prosecution of persons travelling with falsified South African documents • Report to Head Office on the training requirements for Immigration Officers, trends and statistics on the detention and deportation of illegal foreigners and prohibited persons • Liaise with stakeholders at various levels to ensure proper service delivery • Oversee maintenance of records and cases thereof • Ensure efficient and effective utilisation of resources and effectively supervise the work daily tasks • Coach the team (including new staff) to ensure the effective processing/administering of all functions • Encourage and recognise customer focus, counter corruption and service delivery • Act as a role model for all new processes, systems or practices and assist staff with technology and equipment • Ensure that all team members have the tools, templates and relevant equipment to deliver on service requirements • Direct staff, coordinate and administer staff leave, performance agreements, recruitment and distribution of pay slips • Monitor team’s performance and take corrective action where required or escalate in accordance with DHA guidelines • Produce monthly reports and statistics regarding the volume of documents processed • Manage records/documentation according to DHA policies and requirements • Monitor quality and accuracy of output delivery by checking samples of outputs • Provide advice and assistance to staff members in the execution of their daily tasks • Allocate daily work to staff members and monitor their progress against daily targets or goals • Identify challenges and make suggestions to superiors regarding solutions. 
 
ENQUIRIES : Ms M Becker, Tel No: (012) 406 4589 
 
 
 
 
 
IMMIGRATION OFFICER: PORT CONTROL, (4 POSITIONS) 
SALARY LEVEL : A basic salary of R208 584 to R245 694 per annum (Level 6). In addition, a range of competitive benefits are offered. 
CENTRE : KwaZulu-Natal: Border Post: Kosi Bay (1Post) 
REF NO : HRMC 34/20/4a 
CENTRE : Gauteng: Border Post: OR Tambo International Airport, Sub-Directorate: Operations (2 Post) 
REF NO : HRMC 34/20/4b 
CENTRE : Northern Cape: Border Post: McCarthy’s Rust (1Post) 
REF NO : HRMC 34/20/4c HRMC 34 of 2020 Vacancies in the Department 5 
 
REQUIREMENTS : • A Grade 12 Certificate at NQF level 4 or a 3 year tertiary qualification at NQF level 6 as recognised by SAQA • 1 years’ experience • A relevant qualification at NQF level 6 will be an added advantage • Completion of the CADET or Internship Programme within the Department of Home Affairs will be an added advantage • Knowledge of the South African Constitution • Knowledge of the Public Service Regulatory Framework • Knowledge of the and Immigration Act, Refugees Act and Criminal Prosecution Act • Knowledge of International treaties • Knowledge and understanding of all Acts Administered by the Department • Liaison and interpersonal skills • Customer orientation • Written and verbal communication • Honesty and Integrity. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: 
• Conduct clearance of travellers on arrival and departure • Conduct clearance and signing of crewmembers in conveyance arrival and departure • Determine guarantees and deposits • Deal with asylum seekers in terms of Refugees Act • • Clear out conveyance after arrival and before departure • Issue penalties to airlines that contravene the Immigration Act • Ensure the refusal of entry or the departure of all undesirable/ prohibited persons or criminals into or out of the country • Ensure effective processing of inadmissible or undesirable persons on arrival who are refused to enter the country • Ensure effective processing of prohibited persons on departure who are refused to leave the country • Ensure effective processing of castaways, stowaways and deserters • Facilitate the prosecution of persons travelling with falsified South African documents. 
 
ENQUIRIES : Ms M Becker, Tel No: (012) 406 4589 
 
 
 
APPLICATION INSTRUCTIONS.
Quoting the relevant reference number, direct your comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be considered, copies of qualifications, ID and drivers’ license where applicable, together with an Application for Employment Form (Z.83), obtainable from any Public Service department or at www.gov.za, by the closing date to:- 
Head Office: 
Postal Address: Private Bag X114, Pretoria, 0001 
Physical Address: 230 Johannes Ramokhoase (Proes) street, Cnr Thabo Sehume 
(Andries) street, Pretoria, 0001