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DEPARTMENT OF HOME AFFAIRS – HRMC 63 of 2022
DEPARTMENT OF HOME AFFAIRS
The National Development Plan (NDP) 2030 is a compass pointing South Africa in a new direction where poverty is eliminated and inequality is reduced by 2030. This desired destination can be reached by enhancing the capacity of the State, and the Department of Home Affairs is committed to delivering on this goal.
Enquiries: Ms F Kwape Tel No: 012 406 4258
VACANCIES - HUMAN RESOURCE MANAGEMENT CIRCULAR MINUTE NO 63 OF 2022
The Department of Home Affairs is an equal opportunity and affirmative action employer. It is our intention to promote representivity (race, gender, disability) through the filling of these positions.
We are looking for committed, passionate and talented individuals to form part of a new leadership team, equipped with the right skills to deliver a modern world-class service. If you are committed to delivering on the National Development Plan’s (NDP’s) priorities, ascribe the Department’s shared value set, have what it takes to serve the needs of South African citizens, residents and visitors, and your credentials meet the requirements of any of the following positions, kindly respond before the closing date.
DIRECTIONS TO APPLICANTS
CLOSING DATE: 2 SEPTEMBER 2022
APPLICATIONS:
Applications must be -
sent to the correct address specified at the bottom of the last post, on or before the closing date;
submitted on the new Application for Employment Form (Z.83), obtainable at www.gov.za;
accompanied by a comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be considered, including the details of at least two contactable employment references (as recent as possible);
shortlisted candidates will be required to submit a copy of their ID document, a valid driver’s license (if specified as a job requirement), as well as the relevant highest educational qualifications, on or before the day of the interview. Applicants who possess (a) foreign qualification(s), must also submit the evaluated results of such qualifications, as received from the South African Qualifications Authority (SAQA); and
SELECTION:
In the filling of entry level positions, preference may be given to unemployed youth / graduates, and / or who have successfully completed their respective skills development programmes, who satisfy the inherent requirements of the post and reside within close proximity to the office where the post is based.
Shortlisted Candidates will be subjected to an interview and technical assessment(s) (which assesses the Candidates’ demonstrated professional and technical competency against the job requirements and duties).
Candidates potentially considered suitable after the interview and technical test(s), will be subjected to a competency assessment (which tests the Candidates’ demonstrated proficiency in the professional dimensions attached to the level of the post); employment suitability checks (credit, criminal, citizenship, employment references and qualification verifications); and will be required to complete the online “Pre-entry Certificate to Senior Management Services” course. The course is available at the National School of Government (NSG), under the name “Certificate for entry into the SMS”. Full details can be obtained via the following link: http://www.thensg.gov.za/training-course/sms-pre-entry-programme/. Candidates wishing to be considered for appointment, are encouraged to enrol for this course immediately.
APPOINTMENT: Appointed persons will be required to -
enter into an employment contract;
serve a prescribed probation period; and
obtain security clearance appropriate to the post and within the prescribed time frame.
LOCAL OFFICE MANAGER, (5 POSITIONS)
SALARY LEVEL : A basic salary of R477 090 to R561 981 per annum (Level 10). In addition, a range of benefits are offered.
CENTRE : KwaZulu-Natal: Medium Office: Ixopo (1 Post)
REF NO : HRMC 63/22/1a
CENTRE : KwaZulu-Natal: Medium Office: Ngotshane (Pongola) (1 Post)
REF NO : HRMC 63/22/1b
CENTRE : Limpopo: Medium Office: Makhado (1 Post)
REF NO : HRMC 63/22/1c
CENTRE : Limpopo: Medium Office: Modimolle (Nylstroom) (1 Post)
REF NO : HRMC 63/22/1d
CENTRE : Northern Cape: Medium Office: Springbok (1 Post)
REF NO : HRMC 63/22/1e
REQUIREMENTS : • A 3 year tertiary qualification in Public Management/ Administration Social Science or related qualification at NQF level 6 as recognized by SAQA • A minimum of 3 years’ experience as Supervisor/Civic Services Supervisor • Extensive experience in an operations environment • Experience in Civic or Immigration Services environment is required • Knowledge of workflow planning and capacity planning • Knowledge of the South African Constitution and the Batho Pele Principles • Knowledge of the Public Service Regulatory Framework • Knowledge of Human Resources Regulatory Framework, Departmental Legislations and Prescripts • Knowledge of Occupational Health and Safety Act as well as Minimum Information Security Standards (MISS) • Knowledge of National Treasury Regulations and Public Finance Management Act (PFMA), Promotion to Administrative Justice Act (PAJA) as well as Promotion of Access to Information Act (PAIA) • Strategic capability and leadership • Accountability, business continuity, people management and empowerment • Financial management, decision making and operations management • Programme and project management • Conflict management and resolution • Change management, knowledge and time management • Problem solving and analysis • Communication, business report writing and presentation skills • Policy interpretation, planning, organizing, client orientation and customer focus • Service delivery innovation • Data analysis, influencing and networking • A valid drivers’ licence and willingness to travel • Working extended hours when required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Manage Operations of the Civic Services in the Local Office in accordance with the service delivery standards • Coordinate and monitor the effective processing of enabling documents in local office and DHA service points • Manage the security integrity of the national population register in local offices • Participate on outreach programmes to ensure the accessibility of DHA services by the public • Develop and implement Civic Services strategies and plans • Ensure that operations in Local offices meet the needs of the clients in line with the departmental service standards • Collate, interpret and manage statistical information on service standards, throughout times, bottlenecks, volumes and error rates • Monitor and enforce the implementation of Standard Operating Procedures (SOPs) within local offices that adhere to the set requirements • Provide expert advice and guidance to local offices on operational issues and matters • Serve as a project leader within the local offices to ensure effective project management implementation • Ensure effective and efficient management of queues • Manage the revenue collected from clients on services rendered by the office • Manage Immigration Services Operations in the Local Offices in line with Immigration Act • Manage the operations of Inspectorate and other Immigration Services (e.g. inspectorate, law enforcement and deportation functions) activities in Local Offices • Participate in external meetings in collaboration with law enforcement agencies in combating with illegal immigrants • Authorise the deportation of transgressors’ cases in line with the Immigration Act • Conduct investigation on immigrant cases to check non-compliance to the Immigration Act, Refugee Act and other departmental legislation • Establish and maintain relationships with stakeholders to support service delivery • Facilitate intergovernmental and stakeholder relations in the municipality • Ensure the implementation of the Batho Pele and Moetapele principles within the Local Office jurisdiction, in all interactions with internal and external customers • Ensure that various stakeholders’ queries or complaints are directed to relevant officials and track for the resolution thereof • Implementation of policies, procedures, directives, Acts and regulations • Implement Public Service governance processes, framework and procedures • Monitor and ensure compliance with legislation, regulations and DHA policies and procedures • Support the development of policy development by providing inputs and ensure the effective implementation thereof • Review and ensure effective workflow and capacity planning • Ensure the effective and uniform implementation of Standard Operating Procedures • Manage risk and compliance • Implement governance processes, framework and procedures within the directorate associated with statutory financial responsibilities • Monitor and ensure compliance with legislation, regulations, DHA policies and procedures within the Local Office • Ensure compliance with all audit requirements within the Local Office • Monitor quality, risk, standards and practices against prescribed frameworks • Compile report to the Auditor’s findings and put internal controls to mitigate the risks • Manage physical, human and financial resources • Manage large budget spending in line with strategic objective • Manage, monitor and ensure the effective utilization of all assets within the Local Office in line with departmental frameworks • Implement and monitor financial management processes and procedures and ensure alignment with financial management regulations and treasury instructions • Ensure capacity and development of staff in line with education and training development policies • Implement effective people management practices including recruitment and performance management • Evaluate and monitor performance and appraisal of employees.
ENQUIRIES : KwaZulu-Natal: Ms N Tshezi, Tel No: (033) 845 5003
Limpopo: Mr J Kgole, Tel No: (015) 287 2802
Northern Cape: Ms S Botha, Tel No: (053) 807 6700
SENIOR ADMINISTRATIVE OFFICER: FINANCE, REF NO: HRMC 63/22/2
SALARY LEVEL : A basic salary of R321 543 to R378 765 per annum (Level 8). In addition, a range of benefits are offered.
CENTRE : Eastern Cape: Large Office: Lusikisiki
REQUIREMENTS : • An undergraduate Qualification in a related field at NQF level 6 as recognized by SAQA • Minimum of 2 years’ experience as Administrative Officer / Chief Administration Clerk • Experience in administration of office budget • Extensive knowledge of various filing systems • Knowledge of Public Finance Management Act (PFMA) • Knowledge of National Treasury Regulations • Knowledge and understanding of departmental legislations and prescripts • Knowledge of the Public Service Regulatory Framework • Knowledge of Supply Chain Management process and procedures • Knowledge of Human Resources Regulatory Framework • Computer literacy • Analytical thinking, planning and organizing • Problem solving • Verbal and written communication skills • Financial administration, planning and interpersonal skills • Customer focus • Attention to detail • Clerical and administration • Multi- Tasking • Results and achievement focus • Teamwork and time management • A valid driver’s licence, willingness to travel and overtime work when required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Coordinate and monitor budget and administrative matters • Ensure compliance to policies and procedures for Budget management and control • Monitor implementation of expenditure and commitments against voted funds • Identify, recover and reporting all unauthorized, irregular and fruitless and wasteful expenditure • Coordinate and submit provincial inputs on Estimates of National Expenditure (ENE) • Administer provincial adjustment Estimates including submissions regarding roll over funds, as well as other correspondence • Participate in budget planning as well as preparation of budget • Participate in the compilation of the Medium Term Expenditure Framework and projections in the Province • Maintain the Department Chart of Accounts at Province • Monitor expenditure trends and reconciliation thereof against the budget and cash flow projections • Co-ordinate projections of anticipated expenditure & revenue • Facilitate the year end processes regarding budgetary management • Monitor revenue management processes • Examine the department’s operations to identify sources or potential sources of revenue • Regular evaluation of the effectiveness of sources of revenue; timeous collection of revenue • Weekly and monthly submission of PMG’s statistics • Monitor assets management in the Province • Administer timeous resolution of audit queries • Report on the state of expenditure and revenue • Monthly consolidation of asset registers for the region • Monthly reporting on disposals for the region • Receiving and managing the movement of assets • Ensure the implementation of effective risk compliance management practices • Report on all risk and financial indicators including financial losses, overpayment, according to required • Comply to regulatory requirements and liaise with all relevant stakeholders within and external to the organisation to ensure accurate implementation • Ensure compliance with Supply Chain Management and asset management policies and regulations • Interpret and implement all organisational circulars, policy and other communications • Monitor the budget of the Unit in an effective manner • Monitor the performance of the staff members and identify and address performance problems • Build and coach an effective team to ensure the processing / administering of all functions • Provide on the job training and mentoring to all staff relating to the effective operation of their functions • Monitor the implementation of the employment equity plan • Monitor and implement effective talent management processes (attraction, retention, development) • Monitor the implementation of compliant performance management • Ensure that staff is motivated and committed to the vision and goals • Manage grievances, discipline and terminations of employees • Ensure that all team members have the tools, templates and relevant equipment to deliver on service requirements.
ENQUIRIES : Eastern Cape: Mr S Mapukata, Tel No: (043) 604 6418
CONTROL IMMIGRATION OFFICER, (2 POSITIONS)
SALARY LEVEL : A basic salary of R321 543 to R378 765 per annum (Level 8). In addition, a range of benefits are offered.
CENTRE : Limpopo: Large Office: Giyani (1 Post)
REF NO : HRMC 63/22/3a
CENTRE : Western Cape: Medium Office: Worcester (1 Post)
REF NO : HRMC 63/22/3b
REQUIREMENTS • An undergraduate qualification in Legal or Public Management / Administration or related qualification at NQF level 6 as recognized by SAQA • 2 years’ experience in an Immigration Services environment • Knowledge of operations management • Knowledge of the South African Constitution • Knowledge of Refugee Act and the Immigration Act • Knowledge of the Public Service Regulatory Framework • Knowledge of understanding of all Acts Administered by the Department • Knowledge of International treaties • Liaison and interpersonal skills • Problem solving Skills • Customer orientation, planning and organizing • Strong analytical skills • Computer literacy, written and verbal communication skills • Diplomacy, honesty and integrity • A valid driver’s license and willingness to travel.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Oversee the tracing, arrest and detention of illegal foreigners within the Republic • Monitor the process of the deportation of illegal foreigners out of the country • Provide guidance and support to Immigration Officers on Immigration matters • Enable prosecution of transgressors of the legislation • Ensure adherence to and effective implementation of policy and legislation regarding Immigration matters • Report to Head Office on the training requirements for immigration officers, trends and statistics on the detention and deportation of illegal foreigners and prohibited persons • Liaise with stakeholders at various levels to ensure proper service delivery • Oversee maintenance of records and cases thereof • Coach the team (including new staff) to ensure the effective processing/administering of all functions • Encourage and recognise customer focus, counter corruption and service delivery • Act as a role model for all new processes, systems or practices and assist staff with technology and equipment • Ensure that all team members have the tools, templates and relevant equipment to deliver on service requirements • Direct staff, coordinate and administer staff leave, performance agreements, recruitment and distribution of payslips • Monitor team’s performance and take corrective action where required or escalate in accordance with DHA guidelines • Produce monthly reports and statistics regarding the volume of documents processed • Manage records/documentation according to DHA policies and requirements • Monitor quality and accuracy of output delivery by checking samples of outputs • Provide advice and assistance to staff members in the execution of their daily tasks • Allocate daily work to staff members and monitor their progress against daily targets or goals • Identify challenges and make suggestions to superiors regarding solutions.
ENQUIRIES : Limpopo: Mr J Kgole, Tel No: (015) 287 2802
Western Cape: Mr M Pienaar, Tel (021) 488 1409
LOCAL OFFICE MANAGER, (5 POSITIONS)
SALARY LEVEL : A basic salary of R477 090 to R561 981 per annum (Level 10). In addition, a range of benefits are offered.
CENTRE : KwaZulu-Natal: Medium Office: Ixopo (1 Post)
REF NO : HRMC 63/22/1a
CENTRE : KwaZulu-Natal: Medium Office: Ngotshane (Pongola) (1 Post)
REF NO : HRMC 63/22/1b
CENTRE : Limpopo: Medium Office: Makhado (1 Post)
REF NO : HRMC 63/22/1c
CENTRE : Limpopo: Medium Office: Modimolle (Nylstroom) (1 Post)
REF NO : HRMC 63/22/1d
CENTRE : Northern Cape: Medium Office: Springbok (1 Post)
REF NO : HRMC 63/22/1e
REQUIREMENTS : • A 3 year tertiary qualification in Public Management/ Administration Social Science or related qualification at NQF level 6 as recognized by SAQA • A minimum of 3 years’ experience as Supervisor/Civic Services Supervisor • Extensive experience in an operations environment • Experience in Civic or Immigration Services environment is required • Knowledge of workflow planning and capacity planning • Knowledge of the South African Constitution and the Batho Pele Principles • Knowledge of the Public Service Regulatory Framework • Knowledge of Human Resources Regulatory Framework, Departmental Legislations and Prescripts • Knowledge of Occupational Health and Safety Act as well as Minimum Information Security Standards (MISS) • Knowledge of National Treasury Regulations and Public Finance Management Act (PFMA), Promotion to Administrative Justice Act (PAJA) as well as Promotion of Access to Information Act (PAIA) • Strategic capability and leadership • Accountability, business continuity, people management and empowerment • Financial management, decision making and operations management • Programme and project management • Conflict management and resolution • Change management, knowledge and time management • Problem solving and analysis • Communication, business report writing and presentation skills • Policy interpretation, planning, organizing, client orientation and customer focus • Service delivery innovation • Data analysis, influencing and networking • A valid drivers’ licence and willingness to travel • Working extended hours when required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Manage Operations of the Civic Services in the Local Office in accordance with the service delivery standards • Coordinate and monitor the effective processing of enabling documents in local office and DHA service points • Manage the security integrity of the national population register in local offices • Participate on outreach programmes to ensure the accessibility of DHA services by the public • Develop and implement Civic Services strategies and plans • Ensure that operations in Local offices meet the needs of the clients in line with the departmental service standards • Collate, interpret and manage statistical information on service standards, throughout times, bottlenecks, volumes and error rates • Monitor and enforce the implementation of Standard Operating Procedures (SOPs) within local offices that adhere to the set requirements • Provide expert advice and guidance to local offices on operational issues and matters • Serve as a project leader within the local offices to ensure effective project management implementation • Ensure effective and efficient management of queues • Manage the revenue collected from clients on services rendered by the office • Manage Immigration Services Operations in the Local Offices in line with Immigration Act • Manage the operations of Inspectorate and other Immigration Services (e.g. inspectorate, law enforcement and deportation functions) activities in Local Offices • Participate in external meetings in collaboration with law enforcement agencies in combating with illegal immigrants • Authorise the deportation of transgressors’ cases in line with the Immigration Act • Conduct investigation on immigrant cases to check non-compliance to the Immigration Act, Refugee Act and other departmental legislation • Establish and maintain relationships with stakeholders to support service delivery • Facilitate intergovernmental and stakeholder relations in the municipality • Ensure the implementation of the Batho Pele and Moetapele principles within the Local Office jurisdiction, in all interactions with internal and external customers • Ensure that various stakeholders’ queries or complaints are directed to relevant officials and track for the resolution thereof • Implementation of policies, procedures, directives, Acts and regulations • Implement Public Service governance processes, framework and procedures • Monitor and ensure compliance with legislation, regulations and DHA policies and procedures • Support the development of policy development by providing inputs and ensure the effective implementation thereof • Review and ensure effective workflow and capacity planning • Ensure the effective and uniform implementation of Standard Operating Procedures • Manage risk and compliance • Implement governance processes, framework and procedures within the directorate associated with statutory financial responsibilities • Monitor and ensure compliance with legislation, regulations, DHA policies and procedures within the Local Office • Ensure compliance with all audit requirements within the Local Office • Monitor quality, risk, standards and practices against prescribed frameworks • Compile report to the Auditor’s findings and put internal controls to mitigate the risks • Manage physical, human and financial resources • Manage large budget spending in line with strategic objective • Manage, monitor and ensure the effective utilization of all assets within the Local Office in line with departmental frameworks • Implement and monitor financial management processes and procedures and ensure alignment with financial management regulations and treasury instructions • Ensure capacity and development of staff in line with education and training development policies • Implement effective people management practices including recruitment and performance management • Evaluate and monitor performance and appraisal of employees.
ENQUIRIES : KwaZulu-Natal: Ms N Tshezi, Tel No: (033) 845 5003
Limpopo: Mr J Kgole, Tel No: (015) 287 2802
Northern Cape: Ms S Botha, Tel No: (053) 807 6700
SENIOR ADMINISTRATIVE OFFICER: FINANCE, REF NO: HRMC 63/22/2
SALARY LEVEL : A basic salary of R321 543 to R378 765 per annum (Level 8). In addition, a range of benefits are offered.
CENTRE : Eastern Cape: Large Office: Lusikisiki
REQUIREMENTS : • An undergraduate Qualification in a related field at NQF level 6 as recognized by SAQA • Minimum of 2 years’ experience as Administrative Officer / Chief Administration Clerk • Experience in administration of office budget • Extensive knowledge of various filing systems • Knowledge of Public Finance Management Act (PFMA) • Knowledge of National Treasury Regulations • Knowledge and understanding of departmental legislations and prescripts • Knowledge of the Public Service Regulatory Framework • Knowledge of Supply Chain Management process and procedures • Knowledge of Human Resources Regulatory Framework • Computer literacy • Analytical thinking, planning and organizing • Problem solving • Verbal and written communication skills • Financial administration, planning and interpersonal skills • Customer focus • Attention to detail • Clerical and administration • Multi- Tasking • Results and achievement focus • Teamwork and time management • A valid driver’s licence, willingness to travel and overtime work when required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Coordinate and monitor budget and administrative matters • Ensure compliance to policies and procedures for Budget management and control • Monitor implementation of expenditure and commitments against voted funds • Identify, recover and reporting all unauthorized, irregular and fruitless and wasteful expenditure • Coordinate and submit provincial inputs on Estimates of National Expenditure (ENE) • Administer provincial adjustment Estimates including submissions regarding roll over funds, as well as other correspondence • Participate in budget planning as well as preparation of budget • Participate in the compilation of the Medium Term Expenditure Framework and projections in the Province • Maintain the Department Chart of Accounts at Province • Monitor expenditure trends and reconciliation thereof against the budget and cash flow projections • Co-ordinate projections of anticipated expenditure & revenue • Facilitate the year end processes regarding budgetary management • Monitor revenue management processes • Examine the department’s operations to identify sources or potential sources of revenue • Regular evaluation of the effectiveness of sources of revenue; timeous collection of revenue • Weekly and monthly submission of PMG’s statistics • Monitor assets management in the Province • Administer timeous resolution of audit queries • Report on the state of expenditure and revenue • Monthly consolidation of asset registers for the region • Monthly reporting on disposals for the region • Receiving and managing the movement of assets • Ensure the implementation of effective risk compliance management practices • Report on all risk and financial indicators including financial losses, overpayment, according to required • Comply to regulatory requirements and liaise with all relevant stakeholders within and external to the organisation to ensure accurate implementation • Ensure compliance with Supply Chain Management and asset management policies and regulations • Interpret and implement all organisational circulars, policy and other communications • Monitor the budget of the Unit in an effective manner • Monitor the performance of the staff members and identify and address performance problems • Build and coach an effective team to ensure the processing / administering of all functions • Provide on the job training and mentoring to all staff relating to the effective operation of their functions • Monitor the implementation of the employment equity plan • Monitor and implement effective talent management processes (attraction, retention, development) • Monitor the implementation of compliant performance management • Ensure that staff is motivated and committed to the vision and goals • Manage grievances, discipline and terminations of employees • Ensure that all team members have the tools, templates and relevant equipment to deliver on service requirements.
ENQUIRIES : Eastern Cape: Mr S Mapukata, Tel No: (043) 604 6418
CONTROL IMMIGRATION OFFICER, (2 POSITIONS)
SALARY LEVEL : A basic salary of R321 543 to R378 765 per annum (Level 8). In addition, a range of benefits are offered.
CENTRE : Limpopo: Large Office: Giyani (1 Post)
REF NO : HRMC 63/22/3a
CENTRE : Western Cape: Medium Office: Worcester (1 Post)
REF NO : HRMC 63/22/3b
REQUIREMENTS • An undergraduate qualification in Legal or Public Management / Administration or related qualification at NQF level 6 as recognized by SAQA • 2 years’ experience in an Immigration Services environment • Knowledge of operations management • Knowledge of the South African Constitution • Knowledge of Refugee Act and the Immigration Act • Knowledge of the Public Service Regulatory Framework • Knowledge of understanding of all Acts Administered by the Department • Knowledge of International treaties • Liaison and interpersonal skills • Problem solving Skills • Customer orientation, planning and organizing • Strong analytical skills • Computer literacy, written and verbal communication skills • Diplomacy, honesty and integrity • A valid driver’s license and willingness to travel.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Oversee the tracing, arrest and detention of illegal foreigners within the Republic • Monitor the process of the deportation of illegal foreigners out of the country • Provide guidance and support to Immigration Officers on Immigration matters • Enable prosecution of transgressors of the legislation • Ensure adherence to and effective implementation of policy and legislation regarding Immigration matters • Report to Head Office on the training requirements for immigration officers, trends and statistics on the detention and deportation of illegal foreigners and prohibited persons • Liaise with stakeholders at various levels to ensure proper service delivery • Oversee maintenance of records and cases thereof • Coach the team (including new staff) to ensure the effective processing/administering of all functions • Encourage and recognise customer focus, counter corruption and service delivery • Act as a role model for all new processes, systems or practices and assist staff with technology and equipment • Ensure that all team members have the tools, templates and relevant equipment to deliver on service requirements • Direct staff, coordinate and administer staff leave, performance agreements, recruitment and distribution of payslips • Monitor team’s performance and take corrective action where required or escalate in accordance with DHA guidelines • Produce monthly reports and statistics regarding the volume of documents processed • Manage records/documentation according to DHA policies and requirements • Monitor quality and accuracy of output delivery by checking samples of outputs • Provide advice and assistance to staff members in the execution of their daily tasks • Allocate daily work to staff members and monitor their progress against daily targets or goals • Identify challenges and make suggestions to superiors regarding solutions.
ENQUIRIES : Limpopo: Mr J Kgole, Tel No: (015) 287 2802
Western Cape: Mr M Pienaar, Tel (021) 488 1409
CASHIER SUPERVISOR, (2 POSITIONS)
SALARY LEVEL : A basic salary of R321 543 to R378 765 per annum (Level 8). In addition, a range of benefits are offered.
CENTRE : Limpopo: Medium Office: Groblersdal (1 Post)
REF NO : HRMC 63/22/4a
CENTRE : North West: Medium Office: Taung (1 Post)
REF NO : HRMC 63/22/4b
REQUIREMENTS : • An undergraduate in Public Administration at NQF level 6 as recognized by SAQA • Minimum of 2 years’ experience in Cashier Services environment • Understanding of the Departmental legislation and Human Resources legislation and prescripts • Knowledge of Cashier services • Knowledge of the South African Constitution • Knowledge of the Public Service Regulations Act as well as Public Finance Management Act (PFMA) • Knowledge of Accounting processes and procedures • Computer literacy • Analytic thinking • Planning and organizing • Problem solving, verbal and written communication • Financial administration • Planning and interpersonal skills • Attention to detail • Clerical and administration • Multi-task, teamwork, record and time management • A valid driver’s license and willingness to travel.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Supervise the effective daily operation of the cashier services • Implement quality assurance measures to ensure quality of service • Provide advice and action non- standard requests and issues from staff in the execution of their duties • Allocate work to staff members and monitor their progress against daily targets or goals and service level agreements and administer break schedule • Perform end of day duties to ensure effective reporting, identification of issues and capturing of financial information • Identify challenges in operation (capacity, training, bottlenecks) and make suggestions to Management regarding solutions (capacity planning, training or operational changes) • Control the flow of cash in the front office cashier points including monitor floats, investigating shortages and clearing, ordering and safekeeping of cash • Ensure the neatness of workstations and general housekeeping in and around the front end • Assist the District/Regional Office Manager in terms of budget monitoring, monthly reconciliations and reporting • Assist with other financial administration duties within the office • Conduct daily recons of revenue received through cashier points and records recons according to prescribed format • Ensure that there are cashiers signed on at the beginning of every shift • Assist the cashier in organising float for their daily sign on • Constantly observes the operations of each cashier, authorising cancellations and any other queries that cashiers may have at anytime • Signs on and off at the change of shift and end of day ensuring that proper procedures are followed at all times • Implement policies and procedures in line with the approved Framework • Implement governance processes, frameworks and procedures • Ensure compliance with legislation, regulations, DHA policies and procedures within the Unit • Represent the unit at management and other government forums as and when required • Develop and implement the unit Standard Operating Procedures, policies and principles • Administer quality, risk, standards and practices against prescribed framework • Maintain relationship with various stakeholders • Ensure business transformation and partnership with various stakeholders • Compile tactical plans aligned to business requirements • Liaise with internal and external stakeholders on matters relating to immigration • Benchmark with various institutions for best practice • Revisit, review and streamline all processes to ensure accuracy and efficiency • Participate in the implementation improvement of projects • Administer human and physical resources • Develop and implement Performance Agreement in the Unit • Develop and implement an individual Performance Development Plan (PDP) • Coach the team (including new staff) to ensure the effective processing/administering of all functions • Supervise staff, coordinate and administer staff leave, performance agreements, recruitment and distribution of payslips • Monitor team’s performance and take corrective action where required or escalate in accordance with DHA guidelines • Administer records / documentation according to DHA policies and requirements • Monitor assets of the Unit according to the Asset and Supply Chain Management Framework • Monitor quality and accuracy of output delivery by checking samples of outputs • Provide advice and support to staff members in the execution of their daily tasks • Allocate daily work to staff members and monitor their progress against daily targets or goals • Identify challenges and make suggestions to superiors regarding solutions.
ENQUIRIES : Limpopo: Mr J Kgole, Tel No: (015) 287 2802
North West: Ms M Seleke, Tel No: (018) 397 990
SENIOR ADMINISTRATIVE OFFICER, (2 POSITIONS)
SALARY LEVEL : A basic salary of R321 543 to R378 765 per annum (Level 8). In addition, a range of benefits are offered.
CENTRE : Eastern Cape: District Municipality Office – Joe Gqabi (1 Post)
REF NO : HRMC 63/22/5a
CENTRE : Gauteng: Medium Office: Alexandra (1 Post)
REF NO : HRMC 63/22/5b
REQUIREMENTS : • A 3 year tertiary qualification in related field at NQF Level 6 as recognised by SAQA • 1 year experience as Administrative Officer / Chief Administration Clerk • Experience in administration of office budget is required • Extensive knowledge of various filing systems • Knowledge of the Public Service Regulatory Framework, National Treasury Regulations and Public Finance Management Act (PFMA) • Knowledge of Supply Chain Management process and procedures • Knowledge and Understanding of Departmental Legislations and Prescripts • Knowledge of Human Resource Regulatory Framework • Computer literacy, analytical thinking, planning and organizing • Verbal and written communication • Customer focus, financial administration and attention to detail • Clerical and administration • Teamwork and time management • A valid drivers’ license, willingness to travel and work extended hours when required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Perform general administrative activities in support of the office (travel, venues and accommodation arrangement) • Ensure the administration of office correspondence, documents and reports (Compile letters, memorandums, submissions, reports and minutes for the Unit) • Ensure the maintenance of filling system for the office • Compile financial and administration reports and documents • Ensure compilation of budget and cash flow projections • Convene and attend meetings and act as Secretary during meetings • Ensure accurate completion of subsistence claims • Keep track of all incoming work and ensure that all deadlines are met • Liaise with all Stakeholders relevant to the Province • Ensure the flow of information and documents in the office • Ensure that forms and documents related to claims, payments, invoices and consultant fees relevant to the Unit are processed • Provide office administration services in the functional office • Booking and confirming appointments, message taking, photocopying, administer petty cash management, mailing type correspondence as and when required • Coordinating of records system ensuring confidentiality of documents • Develop, store and monitor data into relevant data bases and information management systems • Maintain and monitor stationery, office supplies and consumables • Oversee office equipment and organise maintenance and repairs as required • Maintain and improve administrative systems and processes • Ensure innovation and service delivery within the office • Coordinate and implement technical expertise within the office and keep abreast of technical developments • Provide guidance on the development of practical, responsive solutions related to the office • Develop and implement central repositories of documents • Ensure the implementation of effective risk and compliance management practices • Report on all risk and financial indicators including financial losses, overpayment, etc. according to the required format • Comply to regulatory requirements and liaise with all relevant Stakeholders within and external to the organisation to ensure accurate implementation • Ensure compliance with Supply Chain Management and Asset Management policies and regulations • Interpret and implement all organisational circulars, policy and other communications • Monitor human, financial and physical resources • Monitor and co- ordinate leave management and other Human Resources administration requirements within the office • Liaise with internal Business Units to ensure that Supply Chain Management and Asset Management are effectively managed • Monitor the budget of the office in consultation with the Line Manager and Finance Unit.
ENQUIRIES : Eastern Cape: Mr S Mapukata, Tel No: (043) 604 6418
Gauteng: Mr P Mlangeni, Tel No: (011) 242 9039 Vacancies in the Department: HRMC 63 of 2022 7
CIVIC SERVICES SUPERVISOR, REF NO: HRMC 63/22/6
SALARY LEVEL : A basic salary of R321 543 to R378 765 per annum (Level 8). In addition, a range of benefits are offered.
CENTRE : Mpumalanga: Medium Office: Mapulaneng
REQUIREMENTS : • An undergraduate qualification in Public Management / Administration, Social Science or related field at NQF Level 6 recognized by SAQA • 2-years’ experience at Supervisory level is required • Understanding of Departmental Legislation and Public Management Framework • Sound knowledge of the Batho Pele Principles • Computer literacy • Analytical thinking • Planning and organizing • Problem solving • Communication Skills (Verbal and written) • Financial administration • Sound interpersonal relations • Attention to detail • Teamwork • Record and time management • A valid driver’s licence and willingness to travel.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Monitor and supervise the effective processing of enabling documents in the local office • Ensure the security integrity of the National Population Register in the local office • Ensure implementation of Civic Services Policies, Strategies and Plans • Ensure that civic service operations in the local office meet the needs of clients in line with the departmental service standards • Collate, interpret and supervise statistical information on service standards, throughout times, bottlenecks, volumes and error rates • Provide expert advice and guidance to local office on civic services operational issues and matters • Serve as a project leader within the local office for civic services to ensure effective project management implementation • Ensure effective and efficient management of queues in the office • Render services in Mobile Units where and when required • Supervise and enforce the implementation of Standard Operating Procedures (SOPs) within local office that adhere to the set requirements • Monitor service delivery and assist staff where service levels are not being met • Conduct quality assurance to ensure quality of service delivery • Manage records / documentation according to DHA document management prescripts • Coach and guide staff on compliance to all relevant regulatory, internal and external compliance requirements • Report all risks according to required format • Keep abreast with departmental policy prescripts • Asses the working environment and report all Occupational Health and Safety issues to management • Supervise the performance of the staff members • Facilitate and direct staff in all Human Resources administration requirements within the local office • Ensure adherence to Batho Pele principles in order to improve service delivery within the office • Provide on the job training and mentoring to all staff relating to the effective operation of their daily functions • Act as change agent for all processes, systems or practices • Ensure that all team members have the tools of trade, templates and relevant equipment to deliver on service requirements.
ENQUIRIES : Mpumalanga: Ms N Dlangisa, Tel No: (013) 752 2504
CASHIER SUPERVISOR, (2 POSITIONS)
SALARY LEVEL : A basic salary of R321 543 to R378 765 per annum (Level 8). In addition, a range of benefits are offered.
CENTRE : Limpopo: Medium Office: Groblersdal (1 Post)
REF NO : HRMC 63/22/4a
CENTRE : North West: Medium Office: Taung (1 Post)
REF NO : HRMC 63/22/4b
REQUIREMENTS : • An undergraduate in Public Administration at NQF level 6 as recognized by SAQA • Minimum of 2 years’ experience in Cashier Services environment • Understanding of the Departmental legislation and Human Resources legislation and prescripts • Knowledge of Cashier services • Knowledge of the South African Constitution • Knowledge of the Public Service Regulations Act as well as Public Finance Management Act (PFMA) • Knowledge of Accounting processes and procedures • Computer literacy • Analytic thinking • Planning and organizing • Problem solving, verbal and written communication • Financial administration • Planning and interpersonal skills • Attention to detail • Clerical and administration • Multi-task, teamwork, record and time management • A valid driver’s license and willingness to travel.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Supervise the effective daily operation of the cashier services • Implement quality assurance measures to ensure quality of service • Provide advice and action non- standard requests and issues from staff in the execution of their duties • Allocate work to staff members and monitor their progress against daily targets or goals and service level agreements and administer break schedule • Perform end of day duties to ensure effective reporting, identification of issues and capturing of financial information • Identify challenges in operation (capacity, training, bottlenecks) and make suggestions to Management regarding solutions (capacity planning, training or operational changes) • Control the flow of cash in the front office cashier points including monitor floats, investigating shortages and clearing, ordering and safekeeping of cash • Ensure the neatness of workstations and general housekeeping in and around the front end • Assist the District/Regional Office Manager in terms of budget monitoring, monthly reconciliations and reporting • Assist with other financial administration duties within the office • Conduct daily recons of revenue received through cashier points and records recons according to prescribed format • Ensure that there are cashiers signed on at the beginning of every shift • Assist the cashier in organising float for their daily sign on • Constantly observes the operations of each cashier, authorising cancellations and any other queries that cashiers may have at anytime • Signs on and off at the change of shift and end of day ensuring that proper procedures are followed at all times • Implement policies and procedures in line with the approved Framework • Implement governance processes, frameworks and procedures • Ensure compliance with legislation, regulations, DHA policies and procedures within the Unit • Represent the unit at management and other government forums as and when required • Develop and implement the unit Standard Operating Procedures, policies and principles • Administer quality, risk, standards and practices against prescribed framework • Maintain relationship with various stakeholders • Ensure business transformation and partnership with various stakeholders • Compile tactical plans aligned to business requirements • Liaise with internal and external stakeholders on matters relating to immigration • Benchmark with various institutions for best practice • Revisit, review and streamline all processes to ensure accuracy and efficiency • Participate in the implementation improvement of projects • Administer human and physical resources • Develop and implement Performance Agreement in the Unit • Develop and implement an individual Performance Development Plan (PDP) • Coach the team (including new staff) to ensure the effective processing/administering of all functions • Supervise staff, coordinate and administer staff leave, performance agreements, recruitment and distribution of payslips • Monitor team’s performance and take corrective action where required or escalate in accordance with DHA guidelines • Administer records / documentation according to DHA policies and requirements • Monitor assets of the Unit according to the Asset and Supply Chain Management Framework • Monitor quality and accuracy of output delivery by checking samples of outputs • Provide advice and support to staff members in the execution of their daily tasks • Allocate daily work to staff members and monitor their progress against daily targets or goals • Identify challenges and make suggestions to superiors regarding solutions.
ENQUIRIES : Limpopo: Mr J Kgole, Tel No: (015) 287 2802
North West: Ms M Seleke, Tel No: (018) 397 990
SENIOR ADMINISTRATIVE OFFICER, (2 POSITIONS)
SALARY LEVEL : A basic salary of R321 543 to R378 765 per annum (Level 8). In addition, a range of benefits are offered.
CENTRE : Eastern Cape: District Municipality Office – Joe Gqabi (1 Post)
REF NO : HRMC 63/22/5a
CENTRE : Gauteng: Medium Office: Alexandra (1 Post)
REF NO : HRMC 63/22/5b
REQUIREMENTS : • A 3 year tertiary qualification in related field at NQF Level 6 as recognised by SAQA • 1 year experience as Administrative Officer / Chief Administration Clerk • Experience in administration of office budget is required • Extensive knowledge of various filing systems • Knowledge of the Public Service Regulatory Framework, National Treasury Regulations and Public Finance Management Act (PFMA) • Knowledge of Supply Chain Management process and procedures • Knowledge and Understanding of Departmental Legislations and Prescripts • Knowledge of Human Resource Regulatory Framework • Computer literacy, analytical thinking, planning and organizing • Verbal and written communication • Customer focus, financial administration and attention to detail • Clerical and administration • Teamwork and time management • A valid drivers’ license, willingness to travel and work extended hours when required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Perform general administrative activities in support of the office (travel, venues and accommodation arrangement) • Ensure the administration of office correspondence, documents and reports (Compile letters, memorandums, submissions, reports and minutes for the Unit) • Ensure the maintenance of filling system for the office • Compile financial and administration reports and documents • Ensure compilation of budget and cash flow projections • Convene and attend meetings and act as Secretary during meetings • Ensure accurate completion of subsistence claims • Keep track of all incoming work and ensure that all deadlines are met • Liaise with all Stakeholders relevant to the Province • Ensure the flow of information and documents in the office • Ensure that forms and documents related to claims, payments, invoices and consultant fees relevant to the Unit are processed • Provide office administration services in the functional office • Booking and confirming appointments, message taking, photocopying, administer petty cash management, mailing type correspondence as and when required • Coordinating of records system ensuring confidentiality of documents • Develop, store and monitor data into relevant data bases and information management systems • Maintain and monitor stationery, office supplies and consumables • Oversee office equipment and organise maintenance and repairs as required • Maintain and improve administrative systems and processes • Ensure innovation and service delivery within the office • Coordinate and implement technical expertise within the office and keep abreast of technical developments • Provide guidance on the development of practical, responsive solutions related to the office • Develop and implement central repositories of documents • Ensure the implementation of effective risk and compliance management practices • Report on all risk and financial indicators including financial losses, overpayment, etc. according to the required format • Comply to regulatory requirements and liaise with all relevant Stakeholders within and external to the organisation to ensure accurate implementation • Ensure compliance with Supply Chain Management and Asset Management policies and regulations • Interpret and implement all organisational circulars, policy and other communications • Monitor human, financial and physical resources • Monitor and co- ordinate leave management and other Human Resources administration requirements within the office • Liaise with internal Business Units to ensure that Supply Chain Management and Asset Management are effectively managed • Monitor the budget of the office in consultation with the Line Manager and Finance Unit.
ENQUIRIES : Eastern Cape: Mr S Mapukata, Tel No: (043) 604 6418
Gauteng: Mr P Mlangeni, Tel No: (011) 242 9039 Vacancies in the Department: HRMC 63 of 2022 7
CIVIC SERVICES SUPERVISOR, REF NO: HRMC 63/22/6
SALARY LEVEL : A basic salary of R321 543 to R378 765 per annum (Level 8). In addition, a range of benefits are offered.
CENTRE : Mpumalanga: Medium Office: Mapulaneng
REQUIREMENTS : • An undergraduate qualification in Public Management / Administration, Social Science or related field at NQF Level 6 recognized by SAQA • 2-years’ experience at Supervisory level is required • Understanding of Departmental Legislation and Public Management Framework • Sound knowledge of the Batho Pele Principles • Computer literacy • Analytical thinking • Planning and organizing • Problem solving • Communication Skills (Verbal and written) • Financial administration • Sound interpersonal relations • Attention to detail • Teamwork • Record and time management • A valid driver’s licence and willingness to travel.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Monitor and supervise the effective processing of enabling documents in the local office • Ensure the security integrity of the National Population Register in the local office • Ensure implementation of Civic Services Policies, Strategies and Plans • Ensure that civic service operations in the local office meet the needs of clients in line with the departmental service standards • Collate, interpret and supervise statistical information on service standards, throughout times, bottlenecks, volumes and error rates • Provide expert advice and guidance to local office on civic services operational issues and matters • Serve as a project leader within the local office for civic services to ensure effective project management implementation • Ensure effective and efficient management of queues in the office • Render services in Mobile Units where and when required • Supervise and enforce the implementation of Standard Operating Procedures (SOPs) within local office that adhere to the set requirements • Monitor service delivery and assist staff where service levels are not being met • Conduct quality assurance to ensure quality of service delivery • Manage records / documentation according to DHA document management prescripts • Coach and guide staff on compliance to all relevant regulatory, internal and external compliance requirements • Report all risks according to required format • Keep abreast with departmental policy prescripts • Asses the working environment and report all Occupational Health and Safety issues to management • Supervise the performance of the staff members • Facilitate and direct staff in all Human Resources administration requirements within the local office • Ensure adherence to Batho Pele principles in order to improve service delivery within the office • Provide on the job training and mentoring to all staff relating to the effective operation of their daily functions • Act as change agent for all processes, systems or practices • Ensure that all team members have the tools of trade, templates and relevant equipment to deliver on service requirements.
ENQUIRIES : Mpumalanga: Ms N Dlangisa, Tel No: (013) 752 2504
SENIOR LABOUR RELATIONS OFFICER, REF NO: HRMC 63/22/7
SALARY LEVEL : A basic salary of R321 543 to R378 765 per annum (Level 8). In addition, a range of benefits are offered.
CENTRE : Gauteng: Provincial Manger’s Office - Braamfontein
REQUIREMENTS : • An undergraduate qualification in Labour Relations / Law or NQF level 6 as recognised by SAQA • Minimum of 1 year experience in Learnership / Internship/ Experiential learning in Labour Relations • Knowledge of Public Service Regulatory Framework as well as DPSA guidelines • Knowledge of Human Resource Legislations and Prescripts • Knowledge of Employee Relations Prescripts • Knowledge of relevant Departmental legislations and prescripts • Conceptual and analytical thinking • Written and verbal communication skills • Presentation, problem solving and strong analytical skills • Influencing and networking • Planning and organizing • Report writing and investigation skills • A valid driver’s licence, willingness to travel and extended working hours when required.
DUTIES The successful candidate will be responsible for, amongst others, the following specific tasks: • Develop and monitor database of misconduct cases in the Province • Ensure the finalization of misconduct cases within applicable time frames • Represent the Province in all disciplinary hearings • Provide expert advice in the Province on disciplinary and misconduct matters • Apply fair labour practices as espoused in the Labour Relations Act and other related legislative frameworks • Implement information session and workshops on misconduct and disciplinary matters • Establish partnerships and constantly liaise with provincial external stakeholders on labour related matters on recognized Labour Unions • Draft statistical submission / reports on identified trends regarding misconduct matters • Implement labour related Policy Framework, procedures and processes • Implement the acquisition of evidence and witness for arbitration matters • Implement labour related programmes, collective bargaining and grievance processes • Gather, analyse and interpret trend information to address and resolve non-routine business related concerns • Provide expert advice in the Province on grievance and matters relating to Provincial Consultative Forum (PCF) • Investigate grievance cases and collective bargaining matters relating to PCF in the Province • Participate in negotiations with Unions on mutual interest and matters of PCF • Coordinate the Provincial Consultative Forum • Respond to complaints, grievances and appeals adhering to all regulatory, accreditation and internal processing timelines and guidelines • Implement all resolution / outcomes as a result of the appeal or grievance process • Conduct research on case law and adjudication trends and developments in labour law and labour relations • Prepare and submit reports for grievances on monthly basis •Train and conduct awareness campaign on labour relations matters • Develop and monitor the database for individual grievances • Ensure the implementation of effective risk and compliance management practices • Comply to all relevant regulatory, internal and external compliance requirements • Keep up to date with compliance and regulatory requirements and liaise with all relevant stakeholders within and external to the organization • Interpret and implement all organisational circulars, policy and other communications • Comply with all duties of the employer in terms of the applicable legislative framework falling within office duties • Ensure compliance to asset management regulations and policy requirements • Ensure the implementation of effective risk and compliance in line with Labour Relations Act • Keep up to date with regulatory requirements and liaise with all relevant stakeholders within and external to the organisation • Ensure compliance with all duties of the employer in terms of the applicable legislative framework falling within office duties • Establish and implement a quality control, norms and standards framework for human resource stakeholder interaction and service delivery • Implement all labour relations circulars, policy and other communications that impact on the operation of the business • Ensure compliance to all relevant regulatory requirements in terms of the Labour Relations Act.
ENQUIRIES : Gauteng: Mr P Mlangeni, Tel No: (011) 242 9039
CIVIC SERVICES OFFICER, (10 POSITIONS)
SALARY LEVEL : A basic salary of R 261 372 to R307 890 per annum (Level 7). In addition, a range of competitive benefits are offered.
CENTRE : Eastern Cape: Medium Office: MT Frere (1 Post)
REF NO : HRMC 63/22/8a
CENTRE : KwaZulu-Natal: Medium Office: Ingwavuma (1 Post)
REF NO : HRMC 63/22/8b
CENTRE : Limpopo: PSP: Elim (1 Post)
REF NO : HRMC 63/22/8c
CENTRE : Limpopo: Medium Office: Phalaborwa (1 Post)
REF NO : HRMC 63/22/8d
CENTRE : Mpumalanga: Large Office: Ermelo (1 Post)
REF NO : HRMC 63/22/8e
CENTRE : Mpumalanga: Medium Office: Hazyview (1 Post)
REF NO : HRMC 63/22/8f
CENTRE : North West: Medium Office: Mafikeng (1 Post)
REF NO : HRMC 63/22/8g
CENTRE : North West: Medium Office: Zeerust (1 Post)
REF NO : HRMC 63/22/8h
CENTRE : Western Cape: Large Office: Cape Town (2 Posts)
REF NO : HRMC 63/22/8i
REQUIREMENTS : • An undergraduate qualification in Public Management / Administration, Social Science or related field at NQF Level 6 recognized by SAQA • 1 years’ experience in an administrative role • Understanding of Departmental Legislation and Public Management Framework • Sound knowledge of the Batho Pele Principles • Computer literacy • Analytical thinking • Planning and organizing • Problem solving • Communication Skills (Verbal and written) • Financial administration • Sound interpersonal relations • Attention to detail • Teamwork • Record and time management • A valid driver’s license is required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Monitor and supervise the effective processing of enabling documents in the local office • Ensure the security integrity of the National Population Register in the local office • Ensure implementation of Civic Services Policies, Strategies and Plans • Ensure that civic service operations in the local office meet the needs of clients in line with the departmental service standards • Collate, interpret and supervise statistical information on service standards, throughout times, bottlenecks, volumes and error rates • Provide expert advice and guidance to local office on civic services operational issues and matters • Serve as a project leader within the local office for civic services to ensure effective project management implementation • Ensure effective and efficient management of queues in the office • Render services in Mobile Units where and when required • Supervise and enforce the implementation of Standard Operating Procedures (SOPs) within local office that adhere to the set requirements • Monitor service delivery and assist staff where service levels are not being met • Conduct quality assurance to ensure quality of service delivery • Manage records / documentation according to DHA document management prescripts • Coach and guide staff on compliance to all relevant regulatory, internal and external compliance requirements • Report all risks according to required format • Keep abreast with departmental policy prescripts • Asses the working environment and report all Occupational Health and Safety issues to management • Supervise the performance of the staff members • Facilitate and direct staff in all Human Resources administration requirements within the local office • Ensure adherence to Batho Pele principles in order to improve service delivery within the office • Provide on the job training and mentoring to all staff relating to the effective operation of their daily functions • Act as change agent for all processes, systems or practices • Ensure that all team members have the tools of trade, templates and relevant equipment to deliver on service requirements.
ENQUIRIES : Eastern Cape: Mr S Mapukata, Tel No: (043) 604 6418
KwaZulu-Natal: Ms N Tshezi, Tel No: (033) 845 5003
Limpopo: Mr J Kgole, Tel No: (015) 287 2802
Mpumalanga: Ms N Dlangisa, Tel No: (013) 752 2504
North West: Ms M Seleke, Tel No: (018) 397 990
Western Cape: Mr M Pienaar, Tel (021) 488 1409
MOBILE DRIVER, (2 POSITIONS)
SALARY LEVEL : A basic salary of R 261 372 to R307 890 per annum (Level 7). In addition, a range of competitive benefits are offered.
CENTRE : Gauteng: Large Office: Johannesburg (1 Post)
REF NO : HRMC 63/22/9a
CENTRE : Limpopo: Large Office: Thohoyandou (1 Post)
REF NO : HRMC 63/22/9b
REQUIREMENTS : • A 3 year tertiary qualification in Public Administration / Management or related qualification at NQF Level 6 as recognised by SAQA • 1 year clerical / administration experience in operations environment • A valid driver’s licence (Code 10, C) and Public Driver Permit (PDP) • Knowledge of Public Service Regulations and Civic Services prescripts • Knowledge of National Treasury and Public Finance Management Act • Knowledge of Human Resource Regulatory Framework • Proven client focus and orientation • Communication and sound interpersonal skills • Time management • Problem solving skills • Planning and organizing • Leadership ability • Conflict management skills • Extensive travelling is required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Facilitate the provision of client services to service points • Administer and implement the provision of enabling documents to clients • Operate the specialised equipment in the back office as required • Drive the mobile unit to the required service point and ensure that the mobile unit is set up at the required location at the scheduled time • Coordinate and liaise with the schedule and Logistics Manager to ensure that the minor and major vehicle maintenance are carried out as scheduled to limit the impact on service delivery • Operate the assigned mobile unit in a safe and courteous manner • Maintain accurate and up-to-date scheduled trip sheets, to ensure that there is no interruption in services • Perform daily-trip and post-trip vehicle inspections and ensure that the mobile unit is in the best safety condition at all times • Report incidents and accidents timeously and compile vehicle condition reports and other records requested by management • Coordinate with any duties required by management in the quest for client service excellence • Adhere to the disciplinary code, code of conduct and all operational manuals provided by DHA • Resolve problems or complaints according to guidelines established by the management • Deal with non-standard requests and issues from staff in the execution of their duties • Perform end of day duties to ensure effective reporting, identification of issues and capturing of performance statistics • Perform overall supervisory functions of the Unit • Ensure effective management of queues • Ensure that clients embark and disembark (i.e. disabled clients) the mobile units where required • Supervise the management of queues on the daily operation of the office • Provide clients support the allocation of services to be provided on necessary relevant phases to follow • Provide highest level of prompt and friendly client service • Ensure the assigned vehicle is clean inside and outside • Maintain relationship with various stakeholders (Internal and external) • Liaise with stakeholders on matters related to Civic Services • Benchmark with various institutions for best practice • Participate in the implementation to improve Civic Services • Comply with relevant Civic Services frameworks • Ensure compliance to all relevant regulatory, internal and external compliance requirements • Keep up to date with compliance and regulatory requirements and liaise with all relevant stakeholders • Interpret and implement all organisational circulars, policies and standard operating procedures in the mobile unit • Monitor and maintain individual assets against asset management and Supply Chain Management framework • Administer human and physical resources within the unit • Develop and implement workplan for the unit as well as individual PDP in line with PMDS processes • Agree on the training and development needs of the unit • Implement effective talent management processes within the unit (attraction, retention, development) • Administer assets of the employees in line with assets and supply chain management policies and requirement
ENQUIRIES : Gauteng: Mr P Mlangeni, Tel No: (011) 242 9039
Limpopo: Mr J Kgole, Tel No: (015) 287 2802
SENIOR LABOUR RELATIONS OFFICER, REF NO: HRMC 63/22/7
SALARY LEVEL : A basic salary of R321 543 to R378 765 per annum (Level 8). In addition, a range of benefits are offered.
CENTRE : Gauteng: Provincial Manger’s Office - Braamfontein
REQUIREMENTS : • An undergraduate qualification in Labour Relations / Law or NQF level 6 as recognised by SAQA • Minimum of 1 year experience in Learnership / Internship/ Experiential learning in Labour Relations • Knowledge of Public Service Regulatory Framework as well as DPSA guidelines • Knowledge of Human Resource Legislations and Prescripts • Knowledge of Employee Relations Prescripts • Knowledge of relevant Departmental legislations and prescripts • Conceptual and analytical thinking • Written and verbal communication skills • Presentation, problem solving and strong analytical skills • Influencing and networking • Planning and organizing • Report writing and investigation skills • A valid driver’s licence, willingness to travel and extended working hours when required.
DUTIES The successful candidate will be responsible for, amongst others, the following specific tasks: • Develop and monitor database of misconduct cases in the Province • Ensure the finalization of misconduct cases within applicable time frames • Represent the Province in all disciplinary hearings • Provide expert advice in the Province on disciplinary and misconduct matters • Apply fair labour practices as espoused in the Labour Relations Act and other related legislative frameworks • Implement information session and workshops on misconduct and disciplinary matters • Establish partnerships and constantly liaise with provincial external stakeholders on labour related matters on recognized Labour Unions • Draft statistical submission / reports on identified trends regarding misconduct matters • Implement labour related Policy Framework, procedures and processes • Implement the acquisition of evidence and witness for arbitration matters • Implement labour related programmes, collective bargaining and grievance processes • Gather, analyse and interpret trend information to address and resolve non-routine business related concerns • Provide expert advice in the Province on grievance and matters relating to Provincial Consultative Forum (PCF) • Investigate grievance cases and collective bargaining matters relating to PCF in the Province • Participate in negotiations with Unions on mutual interest and matters of PCF • Coordinate the Provincial Consultative Forum • Respond to complaints, grievances and appeals adhering to all regulatory, accreditation and internal processing timelines and guidelines • Implement all resolution / outcomes as a result of the appeal or grievance process • Conduct research on case law and adjudication trends and developments in labour law and labour relations • Prepare and submit reports for grievances on monthly basis •Train and conduct awareness campaign on labour relations matters • Develop and monitor the database for individual grievances • Ensure the implementation of effective risk and compliance management practices • Comply to all relevant regulatory, internal and external compliance requirements • Keep up to date with compliance and regulatory requirements and liaise with all relevant stakeholders within and external to the organization • Interpret and implement all organisational circulars, policy and other communications • Comply with all duties of the employer in terms of the applicable legislative framework falling within office duties • Ensure compliance to asset management regulations and policy requirements • Ensure the implementation of effective risk and compliance in line with Labour Relations Act • Keep up to date with regulatory requirements and liaise with all relevant stakeholders within and external to the organisation • Ensure compliance with all duties of the employer in terms of the applicable legislative framework falling within office duties • Establish and implement a quality control, norms and standards framework for human resource stakeholder interaction and service delivery • Implement all labour relations circulars, policy and other communications that impact on the operation of the business • Ensure compliance to all relevant regulatory requirements in terms of the Labour Relations Act.
ENQUIRIES : Gauteng: Mr P Mlangeni, Tel No: (011) 242 9039
CIVIC SERVICES OFFICER, (10 POSITIONS)
SALARY LEVEL : A basic salary of R 261 372 to R307 890 per annum (Level 7). In addition, a range of competitive benefits are offered.
CENTRE : Eastern Cape: Medium Office: MT Frere (1 Post)
REF NO : HRMC 63/22/8a
CENTRE : KwaZulu-Natal: Medium Office: Ingwavuma (1 Post)
REF NO : HRMC 63/22/8b
CENTRE : Limpopo: PSP: Elim (1 Post)
REF NO : HRMC 63/22/8c
CENTRE : Limpopo: Medium Office: Phalaborwa (1 Post)
REF NO : HRMC 63/22/8d
CENTRE : Mpumalanga: Large Office: Ermelo (1 Post)
REF NO : HRMC 63/22/8e
CENTRE : Mpumalanga: Medium Office: Hazyview (1 Post)
REF NO : HRMC 63/22/8f
CENTRE : North West: Medium Office: Mafikeng (1 Post)
REF NO : HRMC 63/22/8g
CENTRE : North West: Medium Office: Zeerust (1 Post)
REF NO : HRMC 63/22/8h
CENTRE : Western Cape: Large Office: Cape Town (2 Posts)
REF NO : HRMC 63/22/8i
REQUIREMENTS : • An undergraduate qualification in Public Management / Administration, Social Science or related field at NQF Level 6 recognized by SAQA • 1 years’ experience in an administrative role • Understanding of Departmental Legislation and Public Management Framework • Sound knowledge of the Batho Pele Principles • Computer literacy • Analytical thinking • Planning and organizing • Problem solving • Communication Skills (Verbal and written) • Financial administration • Sound interpersonal relations • Attention to detail • Teamwork • Record and time management • A valid driver’s license is required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Monitor and supervise the effective processing of enabling documents in the local office • Ensure the security integrity of the National Population Register in the local office • Ensure implementation of Civic Services Policies, Strategies and Plans • Ensure that civic service operations in the local office meet the needs of clients in line with the departmental service standards • Collate, interpret and supervise statistical information on service standards, throughout times, bottlenecks, volumes and error rates • Provide expert advice and guidance to local office on civic services operational issues and matters • Serve as a project leader within the local office for civic services to ensure effective project management implementation • Ensure effective and efficient management of queues in the office • Render services in Mobile Units where and when required • Supervise and enforce the implementation of Standard Operating Procedures (SOPs) within local office that adhere to the set requirements • Monitor service delivery and assist staff where service levels are not being met • Conduct quality assurance to ensure quality of service delivery • Manage records / documentation according to DHA document management prescripts • Coach and guide staff on compliance to all relevant regulatory, internal and external compliance requirements • Report all risks according to required format • Keep abreast with departmental policy prescripts • Asses the working environment and report all Occupational Health and Safety issues to management • Supervise the performance of the staff members • Facilitate and direct staff in all Human Resources administration requirements within the local office • Ensure adherence to Batho Pele principles in order to improve service delivery within the office • Provide on the job training and mentoring to all staff relating to the effective operation of their daily functions • Act as change agent for all processes, systems or practices • Ensure that all team members have the tools of trade, templates and relevant equipment to deliver on service requirements.
ENQUIRIES : Eastern Cape: Mr S Mapukata, Tel No: (043) 604 6418
KwaZulu-Natal: Ms N Tshezi, Tel No: (033) 845 5003
Limpopo: Mr J Kgole, Tel No: (015) 287 2802
Mpumalanga: Ms N Dlangisa, Tel No: (013) 752 2504
North West: Ms M Seleke, Tel No: (018) 397 990
Western Cape: Mr M Pienaar, Tel (021) 488 1409
MOBILE DRIVER, (2 POSITIONS)
SALARY LEVEL : A basic salary of R 261 372 to R307 890 per annum (Level 7). In addition, a range of competitive benefits are offered.
CENTRE : Gauteng: Large Office: Johannesburg (1 Post)
REF NO : HRMC 63/22/9a
CENTRE : Limpopo: Large Office: Thohoyandou (1 Post)
REF NO : HRMC 63/22/9b
REQUIREMENTS : • A 3 year tertiary qualification in Public Administration / Management or related qualification at NQF Level 6 as recognised by SAQA • 1 year clerical / administration experience in operations environment • A valid driver’s licence (Code 10, C) and Public Driver Permit (PDP) • Knowledge of Public Service Regulations and Civic Services prescripts • Knowledge of National Treasury and Public Finance Management Act • Knowledge of Human Resource Regulatory Framework • Proven client focus and orientation • Communication and sound interpersonal skills • Time management • Problem solving skills • Planning and organizing • Leadership ability • Conflict management skills • Extensive travelling is required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Facilitate the provision of client services to service points • Administer and implement the provision of enabling documents to clients • Operate the specialised equipment in the back office as required • Drive the mobile unit to the required service point and ensure that the mobile unit is set up at the required location at the scheduled time • Coordinate and liaise with the schedule and Logistics Manager to ensure that the minor and major vehicle maintenance are carried out as scheduled to limit the impact on service delivery • Operate the assigned mobile unit in a safe and courteous manner • Maintain accurate and up-to-date scheduled trip sheets, to ensure that there is no interruption in services • Perform daily-trip and post-trip vehicle inspections and ensure that the mobile unit is in the best safety condition at all times • Report incidents and accidents timeously and compile vehicle condition reports and other records requested by management • Coordinate with any duties required by management in the quest for client service excellence • Adhere to the disciplinary code, code of conduct and all operational manuals provided by DHA • Resolve problems or complaints according to guidelines established by the management • Deal with non-standard requests and issues from staff in the execution of their duties • Perform end of day duties to ensure effective reporting, identification of issues and capturing of performance statistics • Perform overall supervisory functions of the Unit • Ensure effective management of queues • Ensure that clients embark and disembark (i.e. disabled clients) the mobile units where required • Supervise the management of queues on the daily operation of the office • Provide clients support the allocation of services to be provided on necessary relevant phases to follow • Provide highest level of prompt and friendly client service • Ensure the assigned vehicle is clean inside and outside • Maintain relationship with various stakeholders (Internal and external) • Liaise with stakeholders on matters related to Civic Services • Benchmark with various institutions for best practice • Participate in the implementation to improve Civic Services • Comply with relevant Civic Services frameworks • Ensure compliance to all relevant regulatory, internal and external compliance requirements • Keep up to date with compliance and regulatory requirements and liaise with all relevant stakeholders • Interpret and implement all organisational circulars, policies and standard operating procedures in the mobile unit • Monitor and maintain individual assets against asset management and Supply Chain Management framework • Administer human and physical resources within the unit • Develop and implement workplan for the unit as well as individual PDP in line with PMDS processes • Agree on the training and development needs of the unit • Implement effective talent management processes within the unit (attraction, retention, development) • Administer assets of the employees in line with assets and supply chain management policies and requirement
ENQUIRIES : Gauteng: Mr P Mlangeni, Tel No: (011) 242 9039
Limpopo: Mr J Kgole, Tel No: (015) 287 2802
ADMINISTRATIVE OFFICER, REF NO: HRMC 63/22/10
SALARY LEVEL : A basic salary of R 261 372 to R307 890 per annum (Level 7). In addition, a range of competitive benefits are offered.
CENTRE : Gauteng: Medium Office: Bronkhorspruit
REQUIREMENTS : • An undergraduate qualification in Public Management / Administration or related at NQF 6 as recognised by SAQA • Minimum of 1 years’ experience in an administration is required • Extensive knowledge of various filing systems • Knowledge of Office Administration methodologies • Knowledge of Supply Chain Management processes • Knowledge of the Public Service Regulation • Knowledge of Public Finance Management Act (PFMA) and National Treasury Regulations • Knowledge and Understanding of Departmental Legislations and Prescripts • Computer literacy • Analytical thinking, planning and organizing • Problem solving, financial administration and customer focus • Good verbal and written communication skills • Interpersonal skills. Office administration, Ms Office (Ms Word, Excel & Power Point) • Financial Administration • Multi- tasking, teamwork and time management • A valid drivers’ license, willingness to travel and work extended hours when required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Implement the administrative operations of the office • Perform general administrative activities in support of the office • Draft submissions, reports, submissions, memorandums and minutes for the unit) • Conduct records and document management both manually and electronically • Provide support in completing and processing of subsistence claims • Keep track of all incoming work and ensure that all deadlines are met • Liaise with all stakeholders relevant to the office • Administer leave arrangements • Process forms and documents related to claims, payments, invoices and consultant fees relevant to the office • Type correspondence as and when required • Oversee office equipment and organise maintenance and repairs as required • Provide logistical services in the functional office • Booking and confirming appointments, message taking, photocopying • Arrange and co-ordinate meetings and workshops • Administer and petty cash management, mailing • Provide logistic support functions (make accommodation, flight and ground transport arrangements) • Coordinating of records system ensuring confidentiality of documents • Develop, store and monitor data into relevant data bases and information management systems • Provide secretarial support, photocopying and basic administrative duties • Maintain and monitor stationary, office supplies and consumables • Prepare and take minutes for meetings, preparation of reports as required • Responsible for variety administrative duties related to supply chain services (official transport) • Ensure innovation and service delivery within the office • Coordinate and implement technical expertise within the unit and keep abreast of technical developments • Provide guidance on the development of practical, responsive solutions related to the office • Develop and implement central repositories of documents • Ensure the implementation of effective risk and compliance management practices • Report on all risk and financial indicators including e.g. financial losses, overpayment, etc. according to required format • Comply to regulatory requirements and liaise with all relevant stakeholders within and external to the organisation to ensure accurate implementation • Ensure compliance with Finance, Supply Chain Management and National Treasury Framework • Interpret and implement all organisational circulars, policy and other communications related to the financial administration of the office • Administer individual human and physical resources • Develop and implement individual PDP • Develop an individual work plan with the Supervisor • Monitor and maintain individual resources in line with the applicable Asset and Supply Chain Management Framework • Ensure the administration are operated in line with Finance and National Treasury Regulations.
ENQUIRIES : Gauteng: Mr P Mlangeni, Tel No: (011) 242 9039
CIVIC SERVICES CLERK, (34 POSITIONS)
SALARY LEVEL : A basic salary of R211 713 to R249 378 per annum (Level 6). In addition, a range of competitive benefits are offered.
CENTRE : Eastern Cape: PSP: Middelburg (1 Post)
REF NO : HRMC 63/22/11a
CENTRE : Eastern Cape: Large Office: Mthatha (2 Posts)
REF NO : HRMC 63/22/11b
CENTRE : Eastern Cape: Large Office: Queenstown (1 Post)
REF NO : HRMC 63/22/11c
CENTRE : Eastern Cape: Medium Office: Sturkspruit (1 Post)
REF NO : HRMC 63/22/11d
CENTRE : Gauteng: Medium Office: Benoni (1 Post)
REF NO : HRMC 63/22/11e
CENTRE : Gauteng: Large Office: Germiston (2 Posts)
REF NO : HRMC 63/22/11f
CENTRE : Gauteng: Large Office: Vereeniging (2 Posts)
REF NO : HRMC 63/22/11g
CENTRE : KwaZulu-Natal: Medium Office: Kokstad (1 Post)
REF NO : HRMC 63/22/11i
CENTRE : KwaZulu-Natal: Medium Office: Paulpietersburg (1 Post)
REF NO : HRMC 63/22/11j
CENTRE : KwaZulu-Natal: Large Office: Ugu (1 Post)
REF NO : HRMC 63/22/11k
CENTRE : KwaZulu-Natal: Medium Office: Umsinga (2 Posts)
REF NO : HRMC 63/22/11L
CENTRE : KwaZulu-Natal: Medium Office: Vryheid (2 Posts)
REF NO : HRMC 63/22/11m
CENTRE : Limpopo: Large Office: Giyani (1 Post)
REF NO : HRMC 63/22/11n
CENTRE : Limpopo: Large Office: Polokwane (2 Posts)
REF NO : HRMC 63/22/11o
CENTRE : Mpumalanga: Large Office: Ermelo (3 Post)
REF NO : HRMC 63/22/11p
CENTRE : Mpumalanga: PSP: Kabokweni (1 Post)
REF NO : HRMC 63/22/11q
CENTRE : Mpumalanga: Medium Office: Mkobola (1 Post)
REF NO : HRMC 63/22/11r
CENTRE : Mpumalanga: Medium Office: Mapulaneng (1 Post)
REF NO : HRMC 63/22/11s
CENTRE : Mpumalanga: Large Office: Nelspruit (3 Posts)
REF NO : HRMC 63/22/11t
CENTRE : Mpumalanga: Medium Office: Piet Retief (1 Post)
REF NO : HRMC 63/22/11u
CENTRE : Mpumalanga: Medium Office: White River (2 Posts)
REF NO : HRMC 63/22/11v
CENTRE : Northern Cape: Large Office: Kuruman (1 Post)
REF NO : HRMC 63/22/11w
CENTRE : Northern Cape: Medium Office: Jan Kempdorp (1 Post)
REF NO : HRMC 63/22/11x
REQUIREMENTS : • An undergraduate qualification in Public Management / Administration, Social Science or related field at NQF level 6, and /or a National Certificate: Home Affairs Services, at NQF level 5, all as recognised by SAQA • Basic understanding of Civic Service operations • Sound knowledge of the Batho Pele Principles • Computer literacy • Planning and organizing • Problem solving • Communication skills (Verbal and written) • Financial administration • Sound interpersonal relations • Attention to detail • Teamwork • Client orientation and customer focus • Record and time management • A valid driver’s license will be an added advantage.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Provide a prompt and professional client service in accordance with Batho Pele Principals, as it relates to all civic service operations within a front office • Ensure that customer waiting areas are maintained in the highest standards as per appearance, accessibility and demarcation • Process applications for enabling documents in the local office in line with Standard Operating Procedures (SOP) • Ensure the security integrity of the National Population Register in the local office • Ensure implementation of civic services policies, strategies and plans • Collate statistical information on service standards • Provide expert advice and guidance to clients on civic services operational issues and matters • Ensure effective and efficient management of queues in the office • Render services in Mobile Units where and when required • Conduct quality assurance to ensure quality of service delivery • Manage records / documentation according to DHA document management prescripts • Report risks according to required format. Keep abreast with departmental policies and prescripts • Asses the working environment and report all Occupational Health and Safety issues to management • Act as change agent for all processes, systems or practices • Encourage team work to ensure efficient service delivery.
ENQUIRIES : Eastern Cape: Mr S Mapukata, Tel No: (043) 604 6418
Gauteng: Mr P Mlangeni, Tel No: (011) 242 9039
KwaZulu-Natal: Ms N Tshezi, Tel No: (033) 845 5003
Limpopo: Mr J Kgole, Tel No: (015) 287 2802
Mpumalanga: Ms N Dlangisa, Tel No: (013) 752 2504
Northern Cape: Ms S Botha, Tel No: (053) 807 6700
CIVIC SERVICES CLERK, REF NO: HRMC 63/22/12
SALARY LEVEL : A basic salary of R211 713 to R249 378 per annum (Level 6). In addition, a range of competitive benefits are offered.
CENTRE : Northern Cape: Provincial Manager’s Office - Kimberley
REQUIREMENTS : • A Grade 12 Certificate at NQF level 4, and / or a National Certificate: Home Affairs Services, at NQF level 5, all as recognised by SAQA • A relevant NQF level 6 as recognized by SAQA will serve as an added advantage • Completion of the Cadet or Internship Programme within the Department of Home Affairs and currently employed by DHA will be an added advantage • Basic knowledge of the Public Service Regulations • Interpersonal skills, Problem solving and report writing • Influencing and networking • Planning and organizing • Analytical skills • Computer literacy • Conflict resolution.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: Provide clerical support service in the Unit • Liaise with travel agencies to make travel arrangements (check arrangements when relevant documents are received) • Arrange meetings and events for the manager and the staff in the Unit • Identify venues, invite role players, organize refreshments and set up schedule for meetings and events • Process travel and subsistence claims for the Unit • Processes all invoices that emanate from the activities of the work • Record basic minutes of the meeting to the Unit where required • Draft routine correspondence and reports • File documents for the Unit and the unit where required • Administer matters such as leave register and telephone accounts • Receive, records and distribute all incoming and outgoing documents • Handle procurement of standard items like stationary and refreshment etc • Collect all relevant documents to enable the line managers to prepare for meetings • Conduct asset audit with other administrative officials in the Unit • Monitor the budget of the Unit • Administer the budget of the Unit • Monthly report to the meeting on the on the budget • Ensure the effective compilation of budget and cash flow projections for the Office • Coordinate the budget of the Unit • Ensure effective risk and compliance • Ensure compliance to all relevant regulatory, internal and external compliance requirements • Report all risks including e.g. financial losses, overpayment, etc. according to required format • Keep up to date with new policy requirements, regulatory requirements and circulars • Remain up to date with regard to the applicable prescripts/policies and procedures that apply to his/her work terrain • Remain abreast with the procedures and processes applicable to the Unit.
ENQUIRIES : Northern Cape: Ms S Botha, Tel No: (053) 807 6700
ADMINISTRATIVE OFFICER, REF NO: HRMC 63/22/10
SALARY LEVEL : A basic salary of R 261 372 to R307 890 per annum (Level 7). In addition, a range of competitive benefits are offered.
CENTRE : Gauteng: Medium Office: Bronkhorspruit
REQUIREMENTS : • An undergraduate qualification in Public Management / Administration or related at NQF 6 as recognised by SAQA • Minimum of 1 years’ experience in an administration is required • Extensive knowledge of various filing systems • Knowledge of Office Administration methodologies • Knowledge of Supply Chain Management processes • Knowledge of the Public Service Regulation • Knowledge of Public Finance Management Act (PFMA) and National Treasury Regulations • Knowledge and Understanding of Departmental Legislations and Prescripts • Computer literacy • Analytical thinking, planning and organizing • Problem solving, financial administration and customer focus • Good verbal and written communication skills • Interpersonal skills. Office administration, Ms Office (Ms Word, Excel & Power Point) • Financial Administration • Multi- tasking, teamwork and time management • A valid drivers’ license, willingness to travel and work extended hours when required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Implement the administrative operations of the office • Perform general administrative activities in support of the office • Draft submissions, reports, submissions, memorandums and minutes for the unit) • Conduct records and document management both manually and electronically • Provide support in completing and processing of subsistence claims • Keep track of all incoming work and ensure that all deadlines are met • Liaise with all stakeholders relevant to the office • Administer leave arrangements • Process forms and documents related to claims, payments, invoices and consultant fees relevant to the office • Type correspondence as and when required • Oversee office equipment and organise maintenance and repairs as required • Provide logistical services in the functional office • Booking and confirming appointments, message taking, photocopying • Arrange and co-ordinate meetings and workshops • Administer and petty cash management, mailing • Provide logistic support functions (make accommodation, flight and ground transport arrangements) • Coordinating of records system ensuring confidentiality of documents • Develop, store and monitor data into relevant data bases and information management systems • Provide secretarial support, photocopying and basic administrative duties • Maintain and monitor stationary, office supplies and consumables • Prepare and take minutes for meetings, preparation of reports as required • Responsible for variety administrative duties related to supply chain services (official transport) • Ensure innovation and service delivery within the office • Coordinate and implement technical expertise within the unit and keep abreast of technical developments • Provide guidance on the development of practical, responsive solutions related to the office • Develop and implement central repositories of documents • Ensure the implementation of effective risk and compliance management practices • Report on all risk and financial indicators including e.g. financial losses, overpayment, etc. according to required format • Comply to regulatory requirements and liaise with all relevant stakeholders within and external to the organisation to ensure accurate implementation • Ensure compliance with Finance, Supply Chain Management and National Treasury Framework • Interpret and implement all organisational circulars, policy and other communications related to the financial administration of the office • Administer individual human and physical resources • Develop and implement individual PDP • Develop an individual work plan with the Supervisor • Monitor and maintain individual resources in line with the applicable Asset and Supply Chain Management Framework • Ensure the administration are operated in line with Finance and National Treasury Regulations.
ENQUIRIES : Gauteng: Mr P Mlangeni, Tel No: (011) 242 9039
CIVIC SERVICES CLERK, (34 POSITIONS)
SALARY LEVEL : A basic salary of R211 713 to R249 378 per annum (Level 6). In addition, a range of competitive benefits are offered.
CENTRE : Eastern Cape: PSP: Middelburg (1 Post)
REF NO : HRMC 63/22/11a
CENTRE : Eastern Cape: Large Office: Mthatha (2 Posts)
REF NO : HRMC 63/22/11b
CENTRE : Eastern Cape: Large Office: Queenstown (1 Post)
REF NO : HRMC 63/22/11c
CENTRE : Eastern Cape: Medium Office: Sturkspruit (1 Post)
REF NO : HRMC 63/22/11d
CENTRE : Gauteng: Medium Office: Benoni (1 Post)
REF NO : HRMC 63/22/11e
CENTRE : Gauteng: Large Office: Germiston (2 Posts)
REF NO : HRMC 63/22/11f
CENTRE : Gauteng: Large Office: Vereeniging (2 Posts)
REF NO : HRMC 63/22/11g
CENTRE : KwaZulu-Natal: Medium Office: Kokstad (1 Post)
REF NO : HRMC 63/22/11i
CENTRE : KwaZulu-Natal: Medium Office: Paulpietersburg (1 Post)
REF NO : HRMC 63/22/11j
CENTRE : KwaZulu-Natal: Large Office: Ugu (1 Post)
REF NO : HRMC 63/22/11k
CENTRE : KwaZulu-Natal: Medium Office: Umsinga (2 Posts)
REF NO : HRMC 63/22/11L
CENTRE : KwaZulu-Natal: Medium Office: Vryheid (2 Posts)
REF NO : HRMC 63/22/11m
CENTRE : Limpopo: Large Office: Giyani (1 Post)
REF NO : HRMC 63/22/11n
CENTRE : Limpopo: Large Office: Polokwane (2 Posts)
REF NO : HRMC 63/22/11o
CENTRE : Mpumalanga: Large Office: Ermelo (3 Post)
REF NO : HRMC 63/22/11p
CENTRE : Mpumalanga: PSP: Kabokweni (1 Post)
REF NO : HRMC 63/22/11q
CENTRE : Mpumalanga: Medium Office: Mkobola (1 Post)
REF NO : HRMC 63/22/11r
CENTRE : Mpumalanga: Medium Office: Mapulaneng (1 Post)
REF NO : HRMC 63/22/11s
CENTRE : Mpumalanga: Large Office: Nelspruit (3 Posts)
REF NO : HRMC 63/22/11t
CENTRE : Mpumalanga: Medium Office: Piet Retief (1 Post)
REF NO : HRMC 63/22/11u
CENTRE : Mpumalanga: Medium Office: White River (2 Posts)
REF NO : HRMC 63/22/11v
CENTRE : Northern Cape: Large Office: Kuruman (1 Post)
REF NO : HRMC 63/22/11w
CENTRE : Northern Cape: Medium Office: Jan Kempdorp (1 Post)
REF NO : HRMC 63/22/11x
REQUIREMENTS : • An undergraduate qualification in Public Management / Administration, Social Science or related field at NQF level 6, and /or a National Certificate: Home Affairs Services, at NQF level 5, all as recognised by SAQA • Basic understanding of Civic Service operations • Sound knowledge of the Batho Pele Principles • Computer literacy • Planning and organizing • Problem solving • Communication skills (Verbal and written) • Financial administration • Sound interpersonal relations • Attention to detail • Teamwork • Client orientation and customer focus • Record and time management • A valid driver’s license will be an added advantage.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Provide a prompt and professional client service in accordance with Batho Pele Principals, as it relates to all civic service operations within a front office • Ensure that customer waiting areas are maintained in the highest standards as per appearance, accessibility and demarcation • Process applications for enabling documents in the local office in line with Standard Operating Procedures (SOP) • Ensure the security integrity of the National Population Register in the local office • Ensure implementation of civic services policies, strategies and plans • Collate statistical information on service standards • Provide expert advice and guidance to clients on civic services operational issues and matters • Ensure effective and efficient management of queues in the office • Render services in Mobile Units where and when required • Conduct quality assurance to ensure quality of service delivery • Manage records / documentation according to DHA document management prescripts • Report risks according to required format. Keep abreast with departmental policies and prescripts • Asses the working environment and report all Occupational Health and Safety issues to management • Act as change agent for all processes, systems or practices • Encourage team work to ensure efficient service delivery.
ENQUIRIES : Eastern Cape: Mr S Mapukata, Tel No: (043) 604 6418
Gauteng: Mr P Mlangeni, Tel No: (011) 242 9039
KwaZulu-Natal: Ms N Tshezi, Tel No: (033) 845 5003
Limpopo: Mr J Kgole, Tel No: (015) 287 2802
Mpumalanga: Ms N Dlangisa, Tel No: (013) 752 2504
Northern Cape: Ms S Botha, Tel No: (053) 807 6700
CIVIC SERVICES CLERK, REF NO: HRMC 63/22/12
SALARY LEVEL : A basic salary of R211 713 to R249 378 per annum (Level 6). In addition, a range of competitive benefits are offered.
CENTRE : Northern Cape: Provincial Manager’s Office - Kimberley
REQUIREMENTS : • A Grade 12 Certificate at NQF level 4, and / or a National Certificate: Home Affairs Services, at NQF level 5, all as recognised by SAQA • A relevant NQF level 6 as recognized by SAQA will serve as an added advantage • Completion of the Cadet or Internship Programme within the Department of Home Affairs and currently employed by DHA will be an added advantage • Basic knowledge of the Public Service Regulations • Interpersonal skills, Problem solving and report writing • Influencing and networking • Planning and organizing • Analytical skills • Computer literacy • Conflict resolution.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: Provide clerical support service in the Unit • Liaise with travel agencies to make travel arrangements (check arrangements when relevant documents are received) • Arrange meetings and events for the manager and the staff in the Unit • Identify venues, invite role players, organize refreshments and set up schedule for meetings and events • Process travel and subsistence claims for the Unit • Processes all invoices that emanate from the activities of the work • Record basic minutes of the meeting to the Unit where required • Draft routine correspondence and reports • File documents for the Unit and the unit where required • Administer matters such as leave register and telephone accounts • Receive, records and distribute all incoming and outgoing documents • Handle procurement of standard items like stationary and refreshment etc • Collect all relevant documents to enable the line managers to prepare for meetings • Conduct asset audit with other administrative officials in the Unit • Monitor the budget of the Unit • Administer the budget of the Unit • Monthly report to the meeting on the on the budget • Ensure the effective compilation of budget and cash flow projections for the Office • Coordinate the budget of the Unit • Ensure effective risk and compliance • Ensure compliance to all relevant regulatory, internal and external compliance requirements • Report all risks including e.g. financial losses, overpayment, etc. according to required format • Keep up to date with new policy requirements, regulatory requirements and circulars • Remain up to date with regard to the applicable prescripts/policies and procedures that apply to his/her work terrain • Remain abreast with the procedures and processes applicable to the Unit.
ENQUIRIES : Northern Cape: Ms S Botha, Tel No: (053) 807 6700
IMMIGRATION OFFICER: INSPECTORATE, (13 POSITIONS)
SALARY LEVEL : A basic salary of R211 713 to R249 378 per annum (Level 6). In addition, a range of competitive benefits are offered.
CENTRE : Eastern Cape: King William’s Town (1 Post)
REF NO : HRMC 63/22/13a
CENTRE : Eastern Cape: Large Office: Lusikisiki (1 Post)
REF NO : HRMC 63/22/13b
CENTRE : Gauteng: Large Office: Randfontein (1 Post)
REF NO : HRMC 63/22/13b
CENTRE : KwaZulu-Natal: Medium Office: Bulwer (1 Post)
REF NO : HRMC 63/22/13c
CENTRE : KwaZulu-Natal: Medium Office: Mtubatuba (1 Post)
REF NO : HRMC 63/22/13d
CENTRE : KwaZulu-Natal: Large Office: UMgungundlovu (1 Post)
REF NO : HRMC 63/22/13e
CENTRE : KwaZulu-Natal: Medium Office: UMzimkhulu (1 Post)
REF NO : HRMC 63/22/13f
CENTRE : Limpopo: Medium Office: Tzaneen (1 Post)
REF NO : HRMC 63/22/13g
CENTRE : Mpumalanga: Medium Office: Bethal (1 Post)
REF NO : HRMC 63/22/13h
CENTRE : Mpumalanga: Medium Office: Hazyview (1 Post)
REF NO : HRMC 63/22/13i
CENTRE : Mpumalanga: Medium Office: Mashishing (1 Post)
REF NO : HRMC 63/22/13j
CENTRE : North West: Large Office: Rustenburg (1 Post)
REF NO : HRMC 63/22/13k
CENTRE : Northern Cape: Medium Office: Postmasburg (1 Post)
REF NO : HRMC 63/22/13L
REQUIREMENTS • An undergraduate qualification in Legal or Public Management / Administration or related qualification at NQF level 6, and / or a National Certificate: Home Affairs Services, at NQF level 5, all as recognised by SAQA • Knowledge of the South African Constitution • Knowledge of the Public Service Regulatory Framework • Knowledge of Refugee Act and the Immigration Act • Knowledge and understanding of all Acts administered by the Department • Knowledge and understanding of Criminal Prosecution Act • Knowledge of International treaties • Liaison and interpersonal skills • Problem solving skills, customer orientation, planning and organizing • Strong analytical skills • Computer literacy • Written and verbal communication skills • Diplomacy • Honesty and integrity • A valid driver’s license is required and willingness to travel.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Oversee the tracing, arrest and detention of illegal foreigners within the Republic • Monitor the process of the deportation of illegal foreigners out of the country • Provide guidance and support to Immigration Officers on Immigration matters • Enable prosecution of transgressors of the legislation • Ensure adherence to and effective implementation of policy and legislation regarding Immigration matters • Report to Head Office on the training requirements for immigration officers, trends and statistics on the detention and deportation of illegal foreigners and prohibited persons • Liaise with stakeholders at various levels to ensure proper service delivery • Encourage and recognise customer focus, counter corruption and service deliver • Act as a role model for all new processes, systems or practices and assist staff with technology and equipment • Monitor team’s performance and take corrective action where required or escalate in accordance with DHA guidelines • Produce monthly reports and statistics regarding the volume of documents processed • Manage records/documentation according to DHA policies and requirements • Monitor quality and accuracy of output delivery by checking samples of outputs • Provide advice and assistance to staff members in the execution of their daily tasks • Allocate daily work to staff members and monitor their progress against daily targets or goals. Identify challenges and make suggestions to superiors regarding solutions.
ENQUIRIES : Eastern Cape: Mr S Mapukata, Tel No: (043) 604 6418
Gauteng: Mr P Mlangeni, Tel No: (011) 242 9039
KwaZulu-Natal: Ms N Tshezi, Tel No: (033) 845 5003
Limpopo: Mr J Kgole, Tel No: (015) 287 2802
Mpumalanga: Ms N Dlangisa, Tel No: (013) 752 2504
Northern Cape: Ms S Botha, Tel No: (053) 807 6700
North West: Ms M Seleke, Tel No: (018) 397 9904
CASHIER, REF NO: HRMC 63/22/14
SALARY LEVEL : A basic salary of R176 310 to R207 681 per annum (Level 5). In addition, a range of competitive benefits are offered.
CENTRE : North West: Medium Office: Vryburg
REQUIREMENTS : • A Grade 12 Certificate at NQF level 4, and / or a National Certificate: Home Affairs Services, at NQF level 5, all as recognised by SAQA • Completion of the Cadet or Internship Programme within the Department of Home Affairs and currently employed by DHA will be an added advantage • Basic knowledge of the South African Constitution • Basic knowledge of Public Service Act, Regulations as well as the Public Finance Management Act (PFMA) • Knowledge of Cashier services • Knowledge of Accounting processes and procedures • Understanding of departmental legislation and Human Resources legislation and prescripts • Computer literacy • Analytic thinking, planning and organizing • Problem solving, verbal and written communication skills • Financial administration • Planning and skills • Interpersonal • Attention to detail • Clerical and administration • Multi-task, teamwork, record and time management.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Provide an effective cashier service to all Departmental clients • Capture the transaction details onto the receipting solution • Receive cash and issues the receipt / invoices to all applicants • Endorse all applications where cash was received • Perform the cashing up procedure at the change of shift and end of day under the cashier’s supervisor • Bank the cash into the ACHD under the cashier supervisor’s supervision • Count float before each shift and keep drawer secure at all times • Ensure accurate handling of client cash, credit payments, and change • Follow all front end procedures and policies • Adhere to requests from management to assist in other front office functions where required • Provide advice to clients and route clients to required service points where required • Ensure the implementation of effective risk and compliance in line with Labour Relation Act • Ensure the implementation of effective risk and compliance in line with Labour Relation Act • Keep up to date with regulatory requirements and liaise with all relevant stakeholders within and external to the organisation • Ensure compliance with all duties of the employer in terms of the applicable legislative framework falling within office duties • Establish and implement a quality control, norms and standards framework for human resource stakeholder interaction and service delivery • Implement all labour relations circulars, policy and other communications that impact on the operation of the business • Ensure compliance to all relevant regulatory requirements in terms of the Labour Relations Act • Remain up to date with regard to the applicable prescripts / policies and procedures that apply to his/her work terrain • Remain abreast with the procedures and processes applicable to the Unit.
ENQUIRIES : North West: Ms M Seleke, Tel No: (018) 397 9904
HOSPITAL CLERK, (2 POSITIONS)
SALARY LEVEL : A basic salary of R176 310 to R207 681 per annum (Level 5). In addition, a range of competitive benefits are offered.
CENTRE : KwaZulu-Natal: Dundee: Dundee Provincial Hospital (1 Post)
REF NO : HRMC 63/22/15a
CENTRE : KwaZulu-Natal: Pinetown: St Mary’s Hospital (1 Post)
REF NO : HRMC 63/22/15b
REQUIREMENTS : • An NQF Level 5 qualification as recognised by SAQA, and / or Completion of the DHA Qualification: Home Affairs Services (NQF level 5) • Basic understanding of all departmental legislation and prescripts • Basic Knowledge of the Public Service Regulatory Framework • Basic knowledge of Batho Pele Principles • Computer literacy • Planning and organizing • Problem solving • Verbal and written communication • Basic Financial administration • Interpersonal • Attention to detail • Teamwork • Record and time management • A driver’s license will be an added advantage.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Receive notice of birth and relevant supporting documents • Perform online verification of informant or take a full set of fingerprints when online verifications are not available • Capture application on the National Population Register • Confirm informant’s details • Print birth certificate • Sign and issue birth certificate as delegated • Ensure that the informant signs the register to acknowledge receipt of the birth certificate • Submit application for quality assurance and dispatch to supervisor • Receive duly completed notification of death and relevant supporting documents • Perform online verification of informant • Capture application on the National Population Register • Confirm informant’s details • Print death certificate • Sign and issue death certificate as delegated • The informant signs the register to acknowledge receipt of the death certificate • Submit application for quality assurance and dispatch to supervisor • Ensure the safekeeping and safeguarding of assets and face value documents, stamps etc • Check functionality of equipment and report non-functionality • Record and maintain a birth occurrence vs registered births register • Record and register foreign birth occurrences in register • Report all risks according to required format • Keep up to date with policy requirements, regulatory requirements and circulars and liaise with team and management to ensure awareness, understanding and accurate implementation • Review the working environment and report all Occupational Health and Safety issues to management.
ENQUIRIES : KwaZulu-Natal: Ms N Tshezi, Tel No: (033) 845 5003
CLEANER, REF NO: HRMC 63/22/16
SALARY LEVEL : A basic salary of R124 434 to R146 577 per annum (Level 3). In addition, a range of benefits are offered.
CENTRE : KwaZulu-Natal: Medium Office: Vryheid
REQUIREMENTS : • ABET qualification • No experience required • Knowledge of using variety cleaning equipment and products • Knowledge of general hygiene practices • Knowledge of facility layout • Proven client focus and orientation • Interpersonal and service hygiene skills • Basic literacy and numeracy • Communication • Overtime may be required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Perform general cleaning services in the Department • Clean kitchens and associated areas as per outlined standards • Ensuring the security and integrity of areas of cleaning • Report maintenance issues as per procedures • Ensure that refuse are disposed timeously • Maintain environment, deep clean carpeted and non-carpeted areas • Ensure maintenance of storage areas • Operate machinery as and when required • Cleaning of the offices, store and boardrooms’ • Dusting the furniture, vacuum clean and empty dustbin • Sweeping, floors, washing windows and waste removal • Cleaning of passage, kitchen, (general cleaning of the building) • Sweeping, washing and polishing the floors • Proper cleaning of the kitchen and equipment • Collecting and cleaning of kettle, urns, and fill water jugs • Ensure that the boardroom is clean • Organise cups, kettle, glasses and water jugs • Maintain good relationship with employees in the Department • Build sound and sustainable relationships with clients • Establish and maintain good relations with employees • Maintain friendliness with employees all the time • Ensure compliance to regulatory requirement • Ensure compliance with relevant regulations • Perform duties within the relevant legislation, policies and procedures • Comply with relevant policies and procedures • Attend training courses as identified and agreed for appropriate development.
ENQUIRIES : KwaZulu-Natal: Ms N Tshezi, Tel No: (033) 845 5003
APPLICATIONS : Quoting the relevant reference number, direct your comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be considered, together with an Application for Employment Form (New Z.83), obtainable from any Public Service department or at www.gov.za, by the closing date to:
Direct applications to the Department of Home Affairs Office as follows:-
Eastern Cape:
Postal Address: Private Bag 7413, King Williams Town, 5600
Physical address: 11 Hargreaves Avenue, King William’s Town, 5600
Gauteng:
Postal Address: Private Bag X108, Braamfontein, 2017,
Physical Address: 3rd Floor, Mineralia Building, Cnr De Beer and De Korte Street, Braamfontein, 2017
KwaZulu-Natal:
Postal Address: Private Bag X 09, Pietermaritzburg 3209
Physical address: 181 Church Street, Pietermaritzburg 3209
Limpopo:
Postal Address: Private Bag X 9517, Polokwane, 0700
Physical Address: 89 Biccard Street, Polokwane, 0699
Mpumalanga:
Postal Address: Private Bag X11264, Nelspruit, 1200,
Physical Address: 29 Bester Street, Nelspruit, 1200
Northern Cape:
Postal Address: Private Bag X 6073, Kimberley 8300
Physical Address: Quantum Leap Building, 69 Du Toitspan Road, Kimberley, 8300
North West:
Postal Address: Private Bag X 119, Mmabatho, 2735,
Physical Address: Cnr Sheppard and Carrington Street, Mafikeng, 2745
Western Cape:
Postal Address: Private Bag X 9103, Cape Town, 8000
Physical Address: 4th Floor FairCape Building, 56 Barrack Street, Cape Town, 8000