- Published on
DEPARTMENT OF HOME AFFAIRS – HRMC 62 OF 2022
DEPARTMENT OF HOME AFFAIRS
The National Development Plan (NDP) 2030 is a compass pointing South Africa in a new direction where poverty is eliminated and inequality is reduced by 2030. This desired destination can be reached by enhancing the capacity of the State, and the Department of Home Affairs is committed to delivering on this goal.
Enquiries: Ms F Kwape Tel No: 012 406 4258
VACANCIES - HUMAN RESOURCE MANAGEMENT CIRCULAR MINUTE NO 62 OF 2022
The Department of Home Affairs is an equal opportunity and affirmative action employer. It is our intention to promote representivity (race, gender, disability) through the filling of these positions.
We are looking for committed, passionate and talented individuals to form part of a new leadership team, equipped with the right skills to deliver a modern world-class service. If you are committed to delivering on the National Development Plan’s (NDP’s) priorities, ascribe the Department’s shared value set, have what it takes to serve the needs of South African citizens, residents and visitors, and your credentials meet the requirements of any of the following positions, kindly respond before the closing date.
DIRECTIONS TO APPLICANTS
CLOSING DATE: 2 SEPTEMBER 2022
APPLICATIONS:
Applications must be -
sent to the correct address specified at the bottom of the last post, on or before the closing date;
submitted on the new Application for Employment Form (Z.83), obtainable at www.gov.za;
accompanied by a comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be considered, including the details of at least two contactable employment references (as recent as possible);
shortlisted candidates will be required to submit a copy of their ID document, a valid driver’s license (if specified as a job requirement), as well as the relevant highest educational qualifications, on or before the day of the interview. Applicants who possess (a) foreign qualification(s), must also submit the evaluated results of such qualifications, as received from the South African Qualifications Authority (SAQA); and
SELECTION:
In the filling of entry level positions, preference may be given to unemployed youth / graduates, and / or who have successfully completed their respective skills development programmes, who satisfy the inherent requirements of the post and reside within close proximity to the office where the post is based.
Shortlisted Candidates will be subjected to an interview and technical assessment(s) (which assesses the Candidates’ demonstrated professional and technical competency against the job requirements and duties).
Candidates potentially considered suitable after the interview and technical test(s), will be subjected to a competency assessment (which tests the Candidates’ demonstrated proficiency in the professional dimensions attached to the level of the post); employment suitability checks (credit, criminal, citizenship, employment references and qualification verifications); and will be required to complete the online “Pre-entry Certificate to Senior Management Services” course. The course is available at the National School of Government (NSG), under the name “Certificate for entry into the SMS”. Full details can be obtained via the following link: http://www.thensg.gov.za/training-course/sms-pre-entry-programme/. Candidates wishing to be considered for appointment, are encouraged to enrol for this course immediately.
APPOINTMENT: Appointed persons will be required to -
enter into an employment contract;
serve a prescribed probation period; and
obtain security clearance appropriate to the post and within the prescribed time frame.
DEPUTY DIRECTOR: ADMINISTRATION, REF NO: HRMC 62/22/1
SALARY LEVEL : An all-inclusive salary package of R744 255 to R876 705 per annum (Level 11).
CENTRE : Branch: Immigration Services, OR Tambo International Airport, Sub-Directorate: Operations.
REQUIREMENTS : • An undergraduate qualification in Public Administration / Social Sciences or related qualification at NQF level 6 as recognised by SAQA • 3 years’ experience in office management and administration at junior management / ASD level • Knowledge of Workflow planning and capacity planning • Knowledge of the South African Constitution • Knowledge of the Public Service Regulations Act • Knowledge of all Civic Services Regulations • Basic knowledge of the Immigration Act and Refugee Act • Knowledge of the Public Service Regulatory Framework • Extensive knowledge of the Public Finance Management Act (PFMA) and Treasury Regulations • Understanding of departmental legislation and Human Resources legislation and prescripts • Strategic planning • Problem solving and analysis • Research and business report writing • Influencing and persuading • Computer literacy, communication and presentation skills • Conceptualization • Project and financial management • Data analysis • Policy analysis and interpretation • Corruption measures and principles • A valid drivers’ license, willingness to travel.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Manage the provision of administrative support to the Directorate • Provide feedback on documents, submissions and correspondence as directed • Quality assuring, assessing and summarizing content of incoming and outgoing submissions and correspondence • Handling higher-level correspondence and enquiries forwarded to the Office • Sourcing information on topics, enquiries and matters as directed • Assist in coordination of flow of work and documentation to and from ORTIA • Oversee security and control over all classified documentations in ORTIA • Build partnerships with internal and external stakeholders • Liaise and interact with stakeholder with regards to the Office’s activities / obligations • Provide a positive image to all internal and external stakeholders • Establish contact between communication services and internal stakeholders • Maintain good relationship with internal stakeholders by initiating regular and structured interactions • Participate and contribute to the ORTIA program of communication clusters and Forum and represent the Department at various internal communication forums • Attend meetings and communicate on a regular basis with various internal stakeholders • Develop relationships across diverse groups of internal stakeholders of ORTIA • Establish connections and be able to network with the internal communications sector in ORTIA • Coordinate financial administration support of the Directorate • Provide inputs on the compilation of annual budget of the office • Provide monthly financial forecasts for each responsibility • Monitor the unit’s expenditure in line with financial requirements and objectives • Manage external contractors and suppliers in an effective and efficient manner • Liaise with internal business unit to ensure that supply chain management and asset management are effectively managed • Participate in the drafting and submitting of proposals, plans and budgets in advance for all project initiatives that are required within the Unit • Coordinate multi-level financial administration of all users and groups for the Directorate • Recommend methods and procedural on financial changes of the Directorates activities • Manage physical, human and financial resources • Ensure that budget spending is maximized in line with strategic objective • Monitor and report on the utilization of equipment • Ensure that the preparation of the budget are in line with strategic plan and department objectives • Ensure proper implementation of the budget by monitoring, projecting on expenditure • Coordinate memorandum of understanding, service level agreement and expenditure review • Ensure capacity and development of staff • Enhance and maintain employee motivation and cultivation a culture of performance management • Ensure that the Division is adequate staffed • Evaluate and monitor performance and appraisal of employees • Ensure effective risk and compliance management • Develop and implement governance processes, framework and procedures within the directorate associated with statutory financial responsibilities • Monitor and ensure compliance with legislation, regulations, DHA policies and procedures within the directorate • Ensure compliance with all audit requirements within the directorate • Represent the directorate at management and other government forum • Monitor quality, risk, standards and practices against prescribed frameworks • Compile reports on the findings and recommendations to inform decision-making • Manage all labour related matters affected the unit.
ENQUIRIES : Mr N Jaynarayan, Tel No: (011) 571 8717
DEPUTY DIRECTOR: DOCUMENT MANAGEMENT, REF NO: HRMC 62/22/2
SALARY LEVEL : An all-inclusive salary package of R744 255 to R876 705 per annum (Level 11).
CENTRE : Head office, Pretoria, Branch: Institutional Planning and Support, Directorate: Administration Support.
REQUIREMENTS : • An undergraduate qualification in Public Management / Administration or Social Sciences at NQF level 6 as recognized by SAQA • 3 years’ experience in editing or document management at Assistant Director / Junior Management level • Knowledge and understanding of Public Services legislation • Understanding of Departmental prescripts and legislations • Knowledge of document management processes • Knowledge of editing services as well as understanding of registry processes • Understanding of document management processes • Leadership management • Services delivery innovation • Client orientation and customer focus • People management and empowerment • Financial, change program and project management • Communication, knowledge and decision making • Communication skill • Knowledge management • Presentation, interpersonal and negotiation skills • Problem solving and analysis • Business report writing • Influencing and networking • Planning and organizing • Computer literacy • Confidentiality and reliability • Language as well as editing skills • A valid drivers’ licence, willingness to travel and extended working hours may be required occasionally.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Administer the flow of documents • Plan, organize and control administrative functions pertaining to the office • Register and manage in and out submissions and documents • Facilitate quality assurance to correspondence coming in and out of the office • Manage all document logged on according to electronic Document Management Systems • Manage the registry and its operations in the DG’s office and ensure safekeeping of documents • Ensure thorough processing and follow up on instructions / actions taken received on submissions • Manage the flow of correspondence and monitor target dates and turnaround times • Ensure that documents submitted are aligned to the approved templates • Manage the editorial services • Draft, edit and proof read documents and correspondences to detect and correct errors in spelling, punctuation and syntax (grammar, structure of the sentence) • Verify dates and stats using standards filing index of the Department • Scrutinize documents, determine follow-up action and prepare briefing notes • Oversee layout and check content for accuracy • Scrutinize and keep abreast with new legislations governing document management and other Public Service and Departmental policies • Develop policies and procedure, Directives, Acts and Regulations • Develop and review document policies and code of practice for Department • Implement governance processes, frameworks and procedures • Build relationship with stakeholders • Ensure compliance with policies, procedure and prescripts • Ensure compliance with all audit requirements, quality and risk management frameworks, standards and procedure • Monitor and ensure compliance with legislation, regulations and DHA policies and procedures • Co-ordinate memorandum of understanding, service level agreement and expenditure review • Manage physical and human resources within the Unit • Monitor and report on the utilization of equipment • Ensure capacity and development of staff • Enhance and maintain employee motivation and cultivate a culture of performance management • Evaluate and monitor performance and appraisal of employees • Participate in the strategic planning processes and the budget process for the office • Provide general support in the office.
ENQUIRIES : Ms TA Nthite, Tel No: (012) 406 7097
SPECIALIST: APPLICATION DEVELOPER, (2 POSITIONS) REF NO: HRMC 62/22/3
SALARY LEVEL : An all-inclusive salary package of R744 255 to R876 705 per annum (Level 11).
CENTRE : Head Office, Pretoria, Branch: Information Services, Directorate: Solution Delivery.
REQUIREMENTS : • An undergraduate qualification in Information Technology or related field at NQF 6 as recognized by SAQA • A minimum of 5 years’ experience as Specialist/ Junior Management / Assistant Director level • Extensive experience in Applications Management environment • Sound experience in programming languages e.g Java, .net, C++, PHP, Python, HTML, JavaScript and VB • Solid experience in applications / systems development • Experience in different application development tools • Sound understanding of application development, maintenance and support • Sound knowledge and application of the GITO Requirements and Frameworks • Knowledge of the E government policy framework consultation paper developed by GITO • Knowledge and ability to demonstrate through understanding of application development within a complex project and organization • Knowledge and understanding of State of Information Technology Act (SITA) • Working knowledge of the following database e.g SQL, Oracle and MySQL • Knowledge of system development methodology and processes • Understanding of the development challenges presented when applications or components of applications are developed in isolation or in conjunction with interfacing applications • Capability and leadership • Business continuity, project management, service delivery and innovation • Expenditure management • Excellent time management skills • People management and empowerment • Client orientation and customer focus • Dealing with pressure and setbacks • Excellent verbal and written communication skills • Problem solving and analysis • Ability to translate Technology language in to English • Planning and organising • Presentation skills • Systems development, decision making, conflict and expenditure management.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Coordinate the development and implementation of new systems according to specifications • Analyse user requirements specifications and develop technical, functional and non-functional specification • Ensure the interpretation and translation of user requirements into design specifications and functions specification • Manage and support the design and development of application components/functionality, integration and configuration requests • Ensure that the application development tasks are performed (entering time, updating work orders, updating knowledgebase, providing status reports, etc.) • Ensure that applications development documentation are written and maintained (operation of program, user manuals and requirements) • Oversee the creation of definitions of applications and use the specific definition of an application • Create a catalog of new and existing applications that are installed in the Department • Oversee the development of a release plan and coordinate the implementation of tested and approved systems • Coordinate and provide technical leadership and advice on applications development matters • Measure the financial benefits of each application in comparison to the costs of the application's maintenance and operations • Make recommendations on managing cost by identifying duplication, redundancy and which systems can be replaced • Gather information about existing applications, the cost to build and maintain applications, quality of the application, and expected lifespan • Provide detailed reports on the performance of the applications in relation to the cost to own and the business value delivered • Provide input into applications strategy by planning future upgrades, enhancements, etc. • Build partnerships with various stakeholders (internal and external) • Develop and maintain excellent relationships with many different technical and business leaders • Collaboration with others within the Department to ensure the internal clients receives the right solutions and has a path moving forward • Manage customer satisfaction and expectations through communication channels • Work with diverse audiences including highly technical IT professionals, Developers, Architects and Executive management • Ensure any solutions within the specific specialism fits with strategic and technical direction • Provide support clients to solve technical challenges with the Microsoft Products • Liaise with Microsoft and third party vendors • Develop and maintain excellent relationships with various technical and business leaders • Ensure the implementation of effective risk and compliance management practices • Develop and implement governance processes, frameworks and procedures within the unit • Monitor and ensure compliance with legislation, regulations, DHA policies and procedures within the unit • Ensure compliance with all audit requirements within the Unit • Represent the unit at management and other government forums • Monitor quality, risk, standards and practices against prescribed frameworks • Manage human, financial and physical resource as and when required • Develop the work plan for the unit • Participate in the development of the operational plan • Manage training and development needs of the unit and ensure that these are acted on • Manage and develop effective talent management processes within the unit (attraction, retention and development) • Manage the implementation of complaint performance management within the Directorate • Decide on appropriate rewards and promotion on the basis of performance and contribution against agreed targets • Manage grievances, discipline and terminations within the Unit •Manage and monitor assets in the Unit with the Supply Chain Management framework • Manage and ensure employees are equipped with the required skills and resources to perform optimally.
ENQUIRIES : Mr L Kgopa, Tel No: (012) 406 2554
DEPUTY DIRECTOR: ADMINISTRATION, REF NO: HRMC 62/22/1
SALARY LEVEL : An all-inclusive salary package of R744 255 to R876 705 per annum (Level 11).
CENTRE : Branch: Immigration Services, OR Tambo International Airport, Sub-Directorate: Operations.
REQUIREMENTS : • An undergraduate qualification in Public Administration / Social Sciences or related qualification at NQF level 6 as recognised by SAQA • 3 years’ experience in office management and administration at junior management / ASD level • Knowledge of Workflow planning and capacity planning • Knowledge of the South African Constitution • Knowledge of the Public Service Regulations Act • Knowledge of all Civic Services Regulations • Basic knowledge of the Immigration Act and Refugee Act • Knowledge of the Public Service Regulatory Framework • Extensive knowledge of the Public Finance Management Act (PFMA) and Treasury Regulations • Understanding of departmental legislation and Human Resources legislation and prescripts • Strategic planning • Problem solving and analysis • Research and business report writing • Influencing and persuading • Computer literacy, communication and presentation skills • Conceptualization • Project and financial management • Data analysis • Policy analysis and interpretation • Corruption measures and principles • A valid drivers’ license, willingness to travel.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Manage the provision of administrative support to the Directorate • Provide feedback on documents, submissions and correspondence as directed • Quality assuring, assessing and summarizing content of incoming and outgoing submissions and correspondence • Handling higher-level correspondence and enquiries forwarded to the Office • Sourcing information on topics, enquiries and matters as directed • Assist in coordination of flow of work and documentation to and from ORTIA • Oversee security and control over all classified documentations in ORTIA • Build partnerships with internal and external stakeholders • Liaise and interact with stakeholder with regards to the Office’s activities / obligations • Provide a positive image to all internal and external stakeholders • Establish contact between communication services and internal stakeholders • Maintain good relationship with internal stakeholders by initiating regular and structured interactions • Participate and contribute to the ORTIA program of communication clusters and Forum and represent the Department at various internal communication forums • Attend meetings and communicate on a regular basis with various internal stakeholders • Develop relationships across diverse groups of internal stakeholders of ORTIA • Establish connections and be able to network with the internal communications sector in ORTIA • Coordinate financial administration support of the Directorate • Provide inputs on the compilation of annual budget of the office • Provide monthly financial forecasts for each responsibility • Monitor the unit’s expenditure in line with financial requirements and objectives • Manage external contractors and suppliers in an effective and efficient manner • Liaise with internal business unit to ensure that supply chain management and asset management are effectively managed • Participate in the drafting and submitting of proposals, plans and budgets in advance for all project initiatives that are required within the Unit • Coordinate multi-level financial administration of all users and groups for the Directorate • Recommend methods and procedural on financial changes of the Directorates activities • Manage physical, human and financial resources • Ensure that budget spending is maximized in line with strategic objective • Monitor and report on the utilization of equipment • Ensure that the preparation of the budget are in line with strategic plan and department objectives • Ensure proper implementation of the budget by monitoring, projecting on expenditure • Coordinate memorandum of understanding, service level agreement and expenditure review • Ensure capacity and development of staff • Enhance and maintain employee motivation and cultivation a culture of performance management • Ensure that the Division is adequate staffed • Evaluate and monitor performance and appraisal of employees • Ensure effective risk and compliance management • Develop and implement governance processes, framework and procedures within the directorate associated with statutory financial responsibilities • Monitor and ensure compliance with legislation, regulations, DHA policies and procedures within the directorate • Ensure compliance with all audit requirements within the directorate • Represent the directorate at management and other government forum • Monitor quality, risk, standards and practices against prescribed frameworks • Compile reports on the findings and recommendations to inform decision-making • Manage all labour related matters affected the unit.
ENQUIRIES : Mr N Jaynarayan, Tel No: (011) 571 8717
DEPUTY DIRECTOR: DOCUMENT MANAGEMENT, REF NO: HRMC 62/22/2
SALARY LEVEL : An all-inclusive salary package of R744 255 to R876 705 per annum (Level 11).
CENTRE : Head office, Pretoria, Branch: Institutional Planning and Support, Directorate: Administration Support.
REQUIREMENTS : • An undergraduate qualification in Public Management / Administration or Social Sciences at NQF level 6 as recognized by SAQA • 3 years’ experience in editing or document management at Assistant Director / Junior Management level • Knowledge and understanding of Public Services legislation • Understanding of Departmental prescripts and legislations • Knowledge of document management processes • Knowledge of editing services as well as understanding of registry processes • Understanding of document management processes • Leadership management • Services delivery innovation • Client orientation and customer focus • People management and empowerment • Financial, change program and project management • Communication, knowledge and decision making • Communication skill • Knowledge management • Presentation, interpersonal and negotiation skills • Problem solving and analysis • Business report writing • Influencing and networking • Planning and organizing • Computer literacy • Confidentiality and reliability • Language as well as editing skills • A valid drivers’ licence, willingness to travel and extended working hours may be required occasionally.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Administer the flow of documents • Plan, organize and control administrative functions pertaining to the office • Register and manage in and out submissions and documents • Facilitate quality assurance to correspondence coming in and out of the office • Manage all document logged on according to electronic Document Management Systems • Manage the registry and its operations in the DG’s office and ensure safekeeping of documents • Ensure thorough processing and follow up on instructions / actions taken received on submissions • Manage the flow of correspondence and monitor target dates and turnaround times • Ensure that documents submitted are aligned to the approved templates • Manage the editorial services • Draft, edit and proof read documents and correspondences to detect and correct errors in spelling, punctuation and syntax (grammar, structure of the sentence) • Verify dates and stats using standards filing index of the Department • Scrutinize documents, determine follow-up action and prepare briefing notes • Oversee layout and check content for accuracy • Scrutinize and keep abreast with new legislations governing document management and other Public Service and Departmental policies • Develop policies and procedure, Directives, Acts and Regulations • Develop and review document policies and code of practice for Department • Implement governance processes, frameworks and procedures • Build relationship with stakeholders • Ensure compliance with policies, procedure and prescripts • Ensure compliance with all audit requirements, quality and risk management frameworks, standards and procedure • Monitor and ensure compliance with legislation, regulations and DHA policies and procedures • Co-ordinate memorandum of understanding, service level agreement and expenditure review • Manage physical and human resources within the Unit • Monitor and report on the utilization of equipment • Ensure capacity and development of staff • Enhance and maintain employee motivation and cultivate a culture of performance management • Evaluate and monitor performance and appraisal of employees • Participate in the strategic planning processes and the budget process for the office • Provide general support in the office.
ENQUIRIES : Ms TA Nthite, Tel No: (012) 406 7097
SPECIALIST: APPLICATION DEVELOPER, (2 POSITIONS) REF NO: HRMC 62/22/3
SALARY LEVEL : An all-inclusive salary package of R744 255 to R876 705 per annum (Level 11).
CENTRE : Head Office, Pretoria, Branch: Information Services, Directorate: Solution Delivery.
REQUIREMENTS : • An undergraduate qualification in Information Technology or related field at NQF 6 as recognized by SAQA • A minimum of 5 years’ experience as Specialist/ Junior Management / Assistant Director level • Extensive experience in Applications Management environment • Sound experience in programming languages e.g Java, .net, C++, PHP, Python, HTML, JavaScript and VB • Solid experience in applications / systems development • Experience in different application development tools • Sound understanding of application development, maintenance and support • Sound knowledge and application of the GITO Requirements and Frameworks • Knowledge of the E government policy framework consultation paper developed by GITO • Knowledge and ability to demonstrate through understanding of application development within a complex project and organization • Knowledge and understanding of State of Information Technology Act (SITA) • Working knowledge of the following database e.g SQL, Oracle and MySQL • Knowledge of system development methodology and processes • Understanding of the development challenges presented when applications or components of applications are developed in isolation or in conjunction with interfacing applications • Capability and leadership • Business continuity, project management, service delivery and innovation • Expenditure management • Excellent time management skills • People management and empowerment • Client orientation and customer focus • Dealing with pressure and setbacks • Excellent verbal and written communication skills • Problem solving and analysis • Ability to translate Technology language in to English • Planning and organising • Presentation skills • Systems development, decision making, conflict and expenditure management.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Coordinate the development and implementation of new systems according to specifications • Analyse user requirements specifications and develop technical, functional and non-functional specification • Ensure the interpretation and translation of user requirements into design specifications and functions specification • Manage and support the design and development of application components/functionality, integration and configuration requests • Ensure that the application development tasks are performed (entering time, updating work orders, updating knowledgebase, providing status reports, etc.) • Ensure that applications development documentation are written and maintained (operation of program, user manuals and requirements) • Oversee the creation of definitions of applications and use the specific definition of an application • Create a catalog of new and existing applications that are installed in the Department • Oversee the development of a release plan and coordinate the implementation of tested and approved systems • Coordinate and provide technical leadership and advice on applications development matters • Measure the financial benefits of each application in comparison to the costs of the application's maintenance and operations • Make recommendations on managing cost by identifying duplication, redundancy and which systems can be replaced • Gather information about existing applications, the cost to build and maintain applications, quality of the application, and expected lifespan • Provide detailed reports on the performance of the applications in relation to the cost to own and the business value delivered • Provide input into applications strategy by planning future upgrades, enhancements, etc. • Build partnerships with various stakeholders (internal and external) • Develop and maintain excellent relationships with many different technical and business leaders • Collaboration with others within the Department to ensure the internal clients receives the right solutions and has a path moving forward • Manage customer satisfaction and expectations through communication channels • Work with diverse audiences including highly technical IT professionals, Developers, Architects and Executive management • Ensure any solutions within the specific specialism fits with strategic and technical direction • Provide support clients to solve technical challenges with the Microsoft Products • Liaise with Microsoft and third party vendors • Develop and maintain excellent relationships with various technical and business leaders • Ensure the implementation of effective risk and compliance management practices • Develop and implement governance processes, frameworks and procedures within the unit • Monitor and ensure compliance with legislation, regulations, DHA policies and procedures within the unit • Ensure compliance with all audit requirements within the Unit • Represent the unit at management and other government forums • Monitor quality, risk, standards and practices against prescribed frameworks • Manage human, financial and physical resource as and when required • Develop the work plan for the unit • Participate in the development of the operational plan • Manage training and development needs of the unit and ensure that these are acted on • Manage and develop effective talent management processes within the unit (attraction, retention and development) • Manage the implementation of complaint performance management within the Directorate • Decide on appropriate rewards and promotion on the basis of performance and contribution against agreed targets • Manage grievances, discipline and terminations within the Unit •Manage and monitor assets in the Unit with the Supply Chain Management framework • Manage and ensure employees are equipped with the required skills and resources to perform optimally.
ENQUIRIES : Mr L Kgopa, Tel No: (012) 406 2554
ASSISTANT DIRECTOR: CONDITIONS OF SERVICE, REF NO: HRMC 62/22/4
SALARY LEVEL : A basic salary of R382 245 to R450 255 per annum (Level 9). In addition, a range of competitive benefits are offered.
CENTRE : Head Office, Pretoria, Branch: Human Resource Management & Development, Directorate: People Benefits.
REQUIREMENTS • An undergraduate qualification in Human Resources Management / Public Administration / Management or equivalent qualification at NQF level 6 as recognized by SAQA • Minimum of 3 years’ supervisory experience in Human Resources Management (Generalist) / Administration / Employee Benefits is required • Knowledge of the Public Services Regulatory Framework • Knowledge of the Human Resources Information System (HRIS) • Knowledge of employment practices and contracts • Understanding of department legislation as well as Human Resources legislation and prescripts • Knowledge of PERSAL • Knowledge of National Treasury Regulations • Supervisory skills is required • Capability and leadership • Accountability, conflict management and resolution • Planning and organizing • Business continuity, time management, project and programme management • Stakeholder relations, interpersonal skills, influencing and networking • Problem solving, report writing and presentation skills • Services benefits administration • Computer literacy • Client orientation and customer focus • A valid driver’s licence, willingness to travel and overtime work when required.
DUTIE : The successful candidate will be responsible for, amongst others, the following specific tasks: • Facilitate administration of service benefits processes of employees • Provide advice on service benefits processes • Facilitate the implementation of employee allowances (state housing, housing, acting, danger allowance, resettlement, stop orders and State guarantees) according to policies and procedures • Approve the application of State guarantees and monitor on monthly basis • Liaise with other Departments / financial institutes with regards to the release of State guarantee • Facilitate the implementation of appointment, promotion and transfers • Facilitate and approve the appointment of internal and external candidates on PERSAL (permanent and contract) • Ensure the adjustment of SMS salary structure, Political Office Bearers, statutory bodies and general salary adjustment on PERSAL • Monitor promotion and transfer of employees in all the Departments • Provide professional and advice on appointment to line managers • Ensure compliance and implementation of employment in line with policies and procedures • Quality assure the filling of posts submission received to ensure alignment to the post to be filed • Authorise the relocation transactions as part of employees services benefits • Facilitate the implementation of absenteeism management • Monitor absenteeism of employees in the Department • Provide advice and guidance on complex issues relating to absenteeism management • Coordinate and participate in workshops and training sessions on absenteeism management • Liaise with internal and external stakeholders regarding absenteeism management matters (e.g. Branch / Provincial Management, Health Risk Manager) • Provide advice to managers and staff on matters pertaining to absenteeism management and ensure continuous support to clients • Development and implementation of strategies to improve leave administration processes (e.g. capturing and approval of leave) • Maintain accurate record management system for absenteeism management (database and statistics) • Coordination of the Departmental Absenteeism Committee meeting and PILIR Steerco for Cluster 4 • Develop and present reports, trend analysis on all aspect relating to absenteeism management and facilitate the implementation of recommendations thereof • Monitor the leave liability and provide monthly / weekly report in this regard • Facilitate the implementation of the Exit Management process • Provide advice to managers and staff on matters pertaining to exit management and ensure continuous support to clients • Ensure completed and accurately captured personnel data in accordance with prescribed standards and guidelines • Monitor and implement the Department’s Exit Management Strategy • Ensure the processing and capturing of termination of service processes and procedures on PERSAL • Tracing of beneficiaries of the deceased employee • Monitor exit exceptional report • Liaise with internal and external stakeholders regarding exit management matters (e.g. Branch / Provincial management, Directorate: HR Units, Finance, GEPF, Asset Forfeiture Unit, Master of the Supreme Court) • Develop and present reports, trend analysis on all aspect relating to exit management and facilitate the implementation of recommendations thereof • Respond to Auditor-General queries relating to employee benefits and termination of service • Administer physical and human resources within the Unit • Develop an activity plan for the unit and ensure effective prioritization and resource planning • Agree on the training and development needs of the Unit • Implement effective talent management processes within the Unit (attraction, retention, development) • Ensure compliance on performance management processes • Ensure that employees are equipped with the required skills and resources to perform optimally • Coach and guide staff on compliance to all relevant regulatory, internal and external compliance requirements • Ensure compliance to asset management, supply chain and procurement regulations and policy requirements • Identify and monitor financial risk in relation to the project in the Unit • Interpret and implement all organizational circulars, policy and other communication that impact on the operation of the business Unit • Interpret and implement all organisational circulars, policy and other communications that impact on the operation of the business Unit.
ENQUIRIES : Mr NP Motshegoa, Tel No: (012) 406 4257
CASE WORKER, (2 POSITIONS), REF NO: HRMC 62/22/5
SALARY LEVEL : A basic salary of R382 245 to R450 255 per annum (Level 9). In addition, a range of competitive benefits are offered.
CENTRE : Head Office, Pretoria, Branch: Refugee Appeals Authority of South Africa (RAASA).
REQUIREMENTS : • An undergraduate qualification in Law / Humanities / Social Sciences or related field at NQF level 6 as recognized by SAQA • Minimum of 3 years’ experience in a law environment • Knowledge of the South African Constitution • Knowledge of the Refugees Act and Protection • Knowledge of the Domestic and Refugee legislation • Knowledge and understanding of departmental legislation and prescripts • Knowledge of the Public Service Regulatory Framework • Computer literacy • Communication, analytic thinking and Interpersonal skill • Planning and organizing • Problem-solving, verbal and written communication skills • Financial administration, attention to detail, clerical and administration • Multi-task and teamwork • Record and time management • A valid driver’s licence and willingness to travel when required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Provide administrative support with regard to refugee appeal status determinations • Prepare submissions on opinions to the Refugee Appeal Authority • Oversee the administration of document management processes and systems • Research and respond to requests or refer requests to other staff members • Obtain and analyse country-of-origin information • From country-of-origin information create a risk profile and grids • Receive the appeal file and conduct analyses for streaming purposes and complete streaming forms • Research and analysis on various issues pertaining to decision writing • Drafting decision in consultation with relevant member • Maintain a high level of accuracy in preparing and entering information • Ensure processes are executed according to Standard Operating Procedures • Produce quality reports regarding turnaround times, documents processed, and reduce error rates • Implement quality assurance measures to the ensure quality of service delivery • Manage records / documentation according to Refugee Appeal Authority requirements • Deal with non-standard requests and issues from staff in the execution of their duties • Perform end of day duties to ensure effective reporting, identification of, issues, and capturing of performance statistics • Identify challenges in operation (capacity, training, bottlenecks) and make suggestions to Members, Chairperson or management • Handle telephone enquiries and complaints that require the use of judgments, sensitivity and the interrelation of policies, rules and procedures • Implementation of policy, procedures, directives and regulations • Implement governance processes, framework and procedures of the review and appeal against admissions • Ensure compliance with all audit requirements, quality and risk management frameworks, standards, and procedures • Interpret and implement all organisational circulars, policy, and other communications that impact the operation of the Unit • Ensure compliance with the legislation, international agreements, and conventions of the Refugee Appeal Authority • Ensure consistent and uniform planning on processes and procedures are applied in the Refugee Appeal Authority • Build and maintain relationship with various stakeholders • Ensure business transformation and partnership with clients and vendors • Compile tactical plans aligned to business requirements • Liaise with internal and external stakeholders in line with the processes and procedure of the Unit • Benchmark with various institutions for best practice • Facilitate, revisit, review and streamline all processes to ensure accuracy and efficiency • Facilitate and implement improvement of projects and programmes in the Unit • Ensure best practices to contribute towards improved contract and tender’s matters with clients and vendors • Ensure the implementation of effective risk and compliance management practices • Coach and guide staff on compliance to all relevant regulatory, internal and external compliance requirements • Report on all risk and financial indicators including e.g. financial losses, overpayment, etc. according to required format • Keep up to date with compliance and regulatory requirements and liaise with all relevant stakeholders (internal and external) • Facilitate and implement quality control, norms and standards framework for stakeholder interaction • Interpret and implement all organizational circulars, policy and other communications that impact on the operation of the Unit • Participate in the development and review of policy and processes in the Unit • Participate in the development and review of Standard Operating Procedures • Administer human and physical resources within the Unit • Deport and develop an activity plan, in line with the Operational Plan requirements and targets • Agree on the training and development needs of the Unit • Develop an individual Performance Development Plan (PDP) • Facilitate the implementation of compliant performance management • Participate in the project and programmes and projects of the Unit • Identify and monitor risks in relation to the projects as and when required • Administer individual assets in line with Asset and Supply Chain Management Frameworks.
ENQUIRIES : Mr N Makaluza, Tel No: (012) 316 9800
ASSISTANT DIRECTOR: CONDITIONS OF SERVICE, REF NO: HRMC 62/22/4
SALARY LEVEL : A basic salary of R382 245 to R450 255 per annum (Level 9). In addition, a range of competitive benefits are offered.
CENTRE : Head Office, Pretoria, Branch: Human Resource Management & Development, Directorate: People Benefits.
REQUIREMENTS • An undergraduate qualification in Human Resources Management / Public Administration / Management or equivalent qualification at NQF level 6 as recognized by SAQA • Minimum of 3 years’ supervisory experience in Human Resources Management (Generalist) / Administration / Employee Benefits is required • Knowledge of the Public Services Regulatory Framework • Knowledge of the Human Resources Information System (HRIS) • Knowledge of employment practices and contracts • Understanding of department legislation as well as Human Resources legislation and prescripts • Knowledge of PERSAL • Knowledge of National Treasury Regulations • Supervisory skills is required • Capability and leadership • Accountability, conflict management and resolution • Planning and organizing • Business continuity, time management, project and programme management • Stakeholder relations, interpersonal skills, influencing and networking • Problem solving, report writing and presentation skills • Services benefits administration • Computer literacy • Client orientation and customer focus • A valid driver’s licence, willingness to travel and overtime work when required.
DUTIE : The successful candidate will be responsible for, amongst others, the following specific tasks: • Facilitate administration of service benefits processes of employees • Provide advice on service benefits processes • Facilitate the implementation of employee allowances (state housing, housing, acting, danger allowance, resettlement, stop orders and State guarantees) according to policies and procedures • Approve the application of State guarantees and monitor on monthly basis • Liaise with other Departments / financial institutes with regards to the release of State guarantee • Facilitate the implementation of appointment, promotion and transfers • Facilitate and approve the appointment of internal and external candidates on PERSAL (permanent and contract) • Ensure the adjustment of SMS salary structure, Political Office Bearers, statutory bodies and general salary adjustment on PERSAL • Monitor promotion and transfer of employees in all the Departments • Provide professional and advice on appointment to line managers • Ensure compliance and implementation of employment in line with policies and procedures • Quality assure the filling of posts submission received to ensure alignment to the post to be filed • Authorise the relocation transactions as part of employees services benefits • Facilitate the implementation of absenteeism management • Monitor absenteeism of employees in the Department • Provide advice and guidance on complex issues relating to absenteeism management • Coordinate and participate in workshops and training sessions on absenteeism management • Liaise with internal and external stakeholders regarding absenteeism management matters (e.g. Branch / Provincial Management, Health Risk Manager) • Provide advice to managers and staff on matters pertaining to absenteeism management and ensure continuous support to clients • Development and implementation of strategies to improve leave administration processes (e.g. capturing and approval of leave) • Maintain accurate record management system for absenteeism management (database and statistics) • Coordination of the Departmental Absenteeism Committee meeting and PILIR Steerco for Cluster 4 • Develop and present reports, trend analysis on all aspect relating to absenteeism management and facilitate the implementation of recommendations thereof • Monitor the leave liability and provide monthly / weekly report in this regard • Facilitate the implementation of the Exit Management process • Provide advice to managers and staff on matters pertaining to exit management and ensure continuous support to clients • Ensure completed and accurately captured personnel data in accordance with prescribed standards and guidelines • Monitor and implement the Department’s Exit Management Strategy • Ensure the processing and capturing of termination of service processes and procedures on PERSAL • Tracing of beneficiaries of the deceased employee • Monitor exit exceptional report • Liaise with internal and external stakeholders regarding exit management matters (e.g. Branch / Provincial management, Directorate: HR Units, Finance, GEPF, Asset Forfeiture Unit, Master of the Supreme Court) • Develop and present reports, trend analysis on all aspect relating to exit management and facilitate the implementation of recommendations thereof • Respond to Auditor-General queries relating to employee benefits and termination of service • Administer physical and human resources within the Unit • Develop an activity plan for the unit and ensure effective prioritization and resource planning • Agree on the training and development needs of the Unit • Implement effective talent management processes within the Unit (attraction, retention, development) • Ensure compliance on performance management processes • Ensure that employees are equipped with the required skills and resources to perform optimally • Coach and guide staff on compliance to all relevant regulatory, internal and external compliance requirements • Ensure compliance to asset management, supply chain and procurement regulations and policy requirements • Identify and monitor financial risk in relation to the project in the Unit • Interpret and implement all organizational circulars, policy and other communication that impact on the operation of the business Unit • Interpret and implement all organisational circulars, policy and other communications that impact on the operation of the business Unit.
ENQUIRIES : Mr NP Motshegoa, Tel No: (012) 406 4257
CASE WORKER, (2 POSITIONS), REF NO: HRMC 62/22/5
SALARY LEVEL : A basic salary of R382 245 to R450 255 per annum (Level 9). In addition, a range of competitive benefits are offered.
CENTRE : Head Office, Pretoria, Branch: Refugee Appeals Authority of South Africa (RAASA).
REQUIREMENTS : • An undergraduate qualification in Law / Humanities / Social Sciences or related field at NQF level 6 as recognized by SAQA • Minimum of 3 years’ experience in a law environment • Knowledge of the South African Constitution • Knowledge of the Refugees Act and Protection • Knowledge of the Domestic and Refugee legislation • Knowledge and understanding of departmental legislation and prescripts • Knowledge of the Public Service Regulatory Framework • Computer literacy • Communication, analytic thinking and Interpersonal skill • Planning and organizing • Problem-solving, verbal and written communication skills • Financial administration, attention to detail, clerical and administration • Multi-task and teamwork • Record and time management • A valid driver’s licence and willingness to travel when required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Provide administrative support with regard to refugee appeal status determinations • Prepare submissions on opinions to the Refugee Appeal Authority • Oversee the administration of document management processes and systems • Research and respond to requests or refer requests to other staff members • Obtain and analyse country-of-origin information • From country-of-origin information create a risk profile and grids • Receive the appeal file and conduct analyses for streaming purposes and complete streaming forms • Research and analysis on various issues pertaining to decision writing • Drafting decision in consultation with relevant member • Maintain a high level of accuracy in preparing and entering information • Ensure processes are executed according to Standard Operating Procedures • Produce quality reports regarding turnaround times, documents processed, and reduce error rates • Implement quality assurance measures to the ensure quality of service delivery • Manage records / documentation according to Refugee Appeal Authority requirements • Deal with non-standard requests and issues from staff in the execution of their duties • Perform end of day duties to ensure effective reporting, identification of, issues, and capturing of performance statistics • Identify challenges in operation (capacity, training, bottlenecks) and make suggestions to Members, Chairperson or management • Handle telephone enquiries and complaints that require the use of judgments, sensitivity and the interrelation of policies, rules and procedures • Implementation of policy, procedures, directives and regulations • Implement governance processes, framework and procedures of the review and appeal against admissions • Ensure compliance with all audit requirements, quality and risk management frameworks, standards, and procedures • Interpret and implement all organisational circulars, policy, and other communications that impact the operation of the Unit • Ensure compliance with the legislation, international agreements, and conventions of the Refugee Appeal Authority • Ensure consistent and uniform planning on processes and procedures are applied in the Refugee Appeal Authority • Build and maintain relationship with various stakeholders • Ensure business transformation and partnership with clients and vendors • Compile tactical plans aligned to business requirements • Liaise with internal and external stakeholders in line with the processes and procedure of the Unit • Benchmark with various institutions for best practice • Facilitate, revisit, review and streamline all processes to ensure accuracy and efficiency • Facilitate and implement improvement of projects and programmes in the Unit • Ensure best practices to contribute towards improved contract and tender’s matters with clients and vendors • Ensure the implementation of effective risk and compliance management practices • Coach and guide staff on compliance to all relevant regulatory, internal and external compliance requirements • Report on all risk and financial indicators including e.g. financial losses, overpayment, etc. according to required format • Keep up to date with compliance and regulatory requirements and liaise with all relevant stakeholders (internal and external) • Facilitate and implement quality control, norms and standards framework for stakeholder interaction • Interpret and implement all organizational circulars, policy and other communications that impact on the operation of the Unit • Participate in the development and review of policy and processes in the Unit • Participate in the development and review of Standard Operating Procedures • Administer human and physical resources within the Unit • Deport and develop an activity plan, in line with the Operational Plan requirements and targets • Agree on the training and development needs of the Unit • Develop an individual Performance Development Plan (PDP) • Facilitate the implementation of compliant performance management • Participate in the project and programmes and projects of the Unit • Identify and monitor risks in relation to the projects as and when required • Administer individual assets in line with Asset and Supply Chain Management Frameworks.
ENQUIRIES : Mr N Makaluza, Tel No: (012) 316 9800
RESEARCHER, REF NO: HRMC 62/22/6
SAL SALARY LEVEL : A basic salary of R382 245 to R450 255 per annum (Level 9). In addition, a range of competitive benefits are offered.
CENTRE : Head Office, Pretoria, Branch: Refugee Appeals Authority of South Africa (RAASA).
REQUIREMENTS : • An undergraduate in Social Sciences / Natural Sciences or relevant qualification at NQF level 6 as recognised by SAQA. Minimum of 3 years’ experience in Research environment • Knowledge of the Departmental Legislation and Prescripts. Knowledge of the Public Service Regulatory Framework • Knowledge of Research methodologies • Knowledge of the South African Research and Development Strategy • Statistical analysis and interpretation • Research methodologies, Research report writing as well Research innovation • Financial management and knowledge management • Honesty and integrity • Decision making, problem solving and analysis • Computer literacy, report writing and presentation skills. Planning and organizing • Interpersonal skills • A valid driver’s licence and willingness to travel when required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Conduct and implement research processes and plans • Implement research process and research plans within the Refugee Appeals Authority • Plan and conduct research projects as prioritised by the business Units • Perform statistical analysis, interpret research findings and develop research reports • Disseminate research findings to internal business Units • Receive and prioritize requests for access to Refugee Appeals Authority research and information and refer to Chairperson • Interact or consult with internal stakeholders to gather pertinent information for research outcomes • Keep abreast with latest job-specific procedures and technology in order to apply appropriate methodologies by reviewing analytical data, research proposals, peer-reviewed publications, and grey literature • Provide support in Research & Development, analysis, implementation, testing and modification of existing and new databases and programmes • Gather information and data for development of presentations and research projects • Coordinate the formulation of policies concerning research and development in the department • Coordinate processes and procedures towards the formulation of research and development policies, strategies, plans, processes and circulars • Ensure compliance to regulations and policy guidelines in the department by all DHA employees • Ensure the dissemination of policies, procedures and guidelines in the department • Ensure implementation of Research & Development policies and procedures • Ensure effective and efficient provision of support on various research projects • Provide assistance in the development and maintenance of communication channels with all key stakeholders including DHA business Units • Coordinate research projects, reviews and all relevant data and information in connection with Research & Development and Innovation Advancement in the department • Ensure all available research evidence is forwarded to the relevant parties within business Units • Respond to internal research requests to meet departmental priorities • Escalate external research requests to Senior Researchers to advise accordingly • Report on all completed research projects in the department as required • Participate in the formulation of policies concerning research and development in the Department • Contribute towards the formulation of research and development policies, strategies, plans, processes and circulars • Ensure compliance to regulations and policy guidelines in the department by all DHA employees and external clients • Ensure the dissemination and buy-in to policies, procedures and guidelines in the department • Ensure implementation of Research & Development policies and procedures • Ensure the implementation of effective risk and compliance management practices • Develop and implement the activity plan for the unit and ensure effective prioritisation and resource planning • Comply against asset management, supply chain and procurement regulations and policy requirements • Ensure compliance to all relevant regulatory, internal and external compliance requirements • Keep up to date with compliance and regulatory requirements and liaise with all relevant stakeholders within and external to the organisation to ensure accurate implementation • Implement a quality control, norms and standards framework for human resource stakeholder interaction and service delivery • Interpret and implement all organisational circulars, policy and other communications that impact on the operation of the business unit • Build and maintain relationship with various stakeholders • Ensure business transformation and partnership with clients and vendors • Compile tactical plans aligned to business requirements • Liaise with internal and external stakeholders in line with the processes and procedure of the Unit • Benchmark with various institutions for best practice • Facilitate, revisit, review and streamline all processes to ensure accuracy and efficiency • Facilitate and implement improvement of projects and programmes in the Unit • Ensure best practices to contribute towards improved contract and tender’s matters with clients and vendors • Administer human and physical resource within the Unit • Deport and develop an activity plan, in line with the Operational Plan requirements and targets • Agree on the training and development needs of the Unit • Develop an individual Performance Development Plan (PDP) • Facilitate the implementation of compliant performance management • Participate in the project and programmes and projects of the Unit • Identify and monitor risks in relation to the projects as and when required • Administer individual assets in line with Asset and Supply Chain Management Frameworks.
ENQUIRIES : Mr N Makaluza, Tel No: (012) 316 9800
CONTROL IMMIGRATION OFFICER: PORT OF ENTRY, REF NO: HRMC 62/22/7
SALARY LEVEL : A basic salary of R321 543 to R378 765 per annum (Level 8). In addition, a range of benefits are offered.
CENTRE : Gauteng: Port Control: Lanseria Airport
REQUIREMENTS : • An undergraduate qualification in Public Management / Administration Social Science or related qualification at NQF level 6 as recognized by SAQA • 2 years’ experience in immigration services environment and any other law enforcement and other public security sector experience • Knowledge of the Constitution of South Africa • Knowledge of the Public Service Regulatory Framework • Knowledge of the Refugees Act and Immigration Act • Knowledge and understanding of Criminal Prosecution Act • Knowledge of International treaties • Knowledge and understanding of all Acts Administered by the Department • Liaison and interpersonal skills • Problem solving skills • Customer orientation, planning and organising • Strong analytical skills • Computer literacy • Written and verbal communication • Diplomacy • Honesty and integrity • A valid drivers’ licence and willingness to travel. Working extended hours when required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Supervise the admission / departure to / from the Republic and ensure compliance with Immigration Act on entry and departure • Ensure that all travellers who contravened the validity of their permits are issued with prescribed administrative fines • Ensure the effective determination of guarantees and deposits • Ensure effective processing of inadmissible or undesirable persons on arrival who are refused to enter the country • Ensure effective processing of prohibited persons on departure who are refused to leave the country • Ensure effective processing of castaways, stowaways and deserters • Issue administrative fines in line with the relevant prescripts of Immigration Act • Facilitate the prosecution of persons travelling with falsified South African documents • Report to Head Office on the training requirements for Immigration Officers, trends and statistics on the detention and deportation of illegal foreigners and prohibited persons • Liaise with stakeholders at various level to ensure proper service delivery • Oversee maintenance of records and cases thereof • Ensure efficient and effective utilisation of resources and effectively supervise the work daily tasks • Coach the team (including new stuff) to ensure the effective processing / administering of all functions • Encourage and recognise customer focus, counter corruption and service delivery • Act as role model for all new processes, systems or practices and assist staff with technology and equipment • Ensure that all team members have the tools, templates and relevant equipment to deliver on service requirements • Direct staff, coordinate and administer staff leave, performance agreements, recruitment and distribution of pay slips • Monitor team’s performance and take corrective action where required or escalate in accordance with DHA guidelines • Produce monthly reports and statistics regarding the volume of documents processed • Manage records / documentation according to DHA polices and requirements • Monitor quality and accuracy of output delivery by checking sample of outputs • Provide advice and assistance to staff members in the execution of their daily tasks • Allocate daily work to staff members and monitor their progress against daily targets or goals • Identify challenges and make suggestions to superiors regarding solutions.
ENQUIRIES : Ms J Kabini, Tel No: (012) 406 4923
RESEARCHER, REF NO: HRMC 62/22/6
SAL SALARY LEVEL : A basic salary of R382 245 to R450 255 per annum (Level 9). In addition, a range of competitive benefits are offered.
CENTRE : Head Office, Pretoria, Branch: Refugee Appeals Authority of South Africa (RAASA).
REQUIREMENTS : • An undergraduate in Social Sciences / Natural Sciences or relevant qualification at NQF level 6 as recognised by SAQA. Minimum of 3 years’ experience in Research environment • Knowledge of the Departmental Legislation and Prescripts. Knowledge of the Public Service Regulatory Framework • Knowledge of Research methodologies • Knowledge of the South African Research and Development Strategy • Statistical analysis and interpretation • Research methodologies, Research report writing as well Research innovation • Financial management and knowledge management • Honesty and integrity • Decision making, problem solving and analysis • Computer literacy, report writing and presentation skills. Planning and organizing • Interpersonal skills • A valid driver’s licence and willingness to travel when required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Conduct and implement research processes and plans • Implement research process and research plans within the Refugee Appeals Authority • Plan and conduct research projects as prioritised by the business Units • Perform statistical analysis, interpret research findings and develop research reports • Disseminate research findings to internal business Units • Receive and prioritize requests for access to Refugee Appeals Authority research and information and refer to Chairperson • Interact or consult with internal stakeholders to gather pertinent information for research outcomes • Keep abreast with latest job-specific procedures and technology in order to apply appropriate methodologies by reviewing analytical data, research proposals, peer-reviewed publications, and grey literature • Provide support in Research & Development, analysis, implementation, testing and modification of existing and new databases and programmes • Gather information and data for development of presentations and research projects • Coordinate the formulation of policies concerning research and development in the department • Coordinate processes and procedures towards the formulation of research and development policies, strategies, plans, processes and circulars • Ensure compliance to regulations and policy guidelines in the department by all DHA employees • Ensure the dissemination of policies, procedures and guidelines in the department • Ensure implementation of Research & Development policies and procedures • Ensure effective and efficient provision of support on various research projects • Provide assistance in the development and maintenance of communication channels with all key stakeholders including DHA business Units • Coordinate research projects, reviews and all relevant data and information in connection with Research & Development and Innovation Advancement in the department • Ensure all available research evidence is forwarded to the relevant parties within business Units • Respond to internal research requests to meet departmental priorities • Escalate external research requests to Senior Researchers to advise accordingly • Report on all completed research projects in the department as required • Participate in the formulation of policies concerning research and development in the Department • Contribute towards the formulation of research and development policies, strategies, plans, processes and circulars • Ensure compliance to regulations and policy guidelines in the department by all DHA employees and external clients • Ensure the dissemination and buy-in to policies, procedures and guidelines in the department • Ensure implementation of Research & Development policies and procedures • Ensure the implementation of effective risk and compliance management practices • Develop and implement the activity plan for the unit and ensure effective prioritisation and resource planning • Comply against asset management, supply chain and procurement regulations and policy requirements • Ensure compliance to all relevant regulatory, internal and external compliance requirements • Keep up to date with compliance and regulatory requirements and liaise with all relevant stakeholders within and external to the organisation to ensure accurate implementation • Implement a quality control, norms and standards framework for human resource stakeholder interaction and service delivery • Interpret and implement all organisational circulars, policy and other communications that impact on the operation of the business unit • Build and maintain relationship with various stakeholders • Ensure business transformation and partnership with clients and vendors • Compile tactical plans aligned to business requirements • Liaise with internal and external stakeholders in line with the processes and procedure of the Unit • Benchmark with various institutions for best practice • Facilitate, revisit, review and streamline all processes to ensure accuracy and efficiency • Facilitate and implement improvement of projects and programmes in the Unit • Ensure best practices to contribute towards improved contract and tender’s matters with clients and vendors • Administer human and physical resource within the Unit • Deport and develop an activity plan, in line with the Operational Plan requirements and targets • Agree on the training and development needs of the Unit • Develop an individual Performance Development Plan (PDP) • Facilitate the implementation of compliant performance management • Participate in the project and programmes and projects of the Unit • Identify and monitor risks in relation to the projects as and when required • Administer individual assets in line with Asset and Supply Chain Management Frameworks.
ENQUIRIES : Mr N Makaluza, Tel No: (012) 316 9800
CONTROL IMMIGRATION OFFICER: PORT OF ENTRY, REF NO: HRMC 62/22/7
SALARY LEVEL : A basic salary of R321 543 to R378 765 per annum (Level 8). In addition, a range of benefits are offered.
CENTRE : Gauteng: Port Control: Lanseria Airport
REQUIREMENTS : • An undergraduate qualification in Public Management / Administration Social Science or related qualification at NQF level 6 as recognized by SAQA • 2 years’ experience in immigration services environment and any other law enforcement and other public security sector experience • Knowledge of the Constitution of South Africa • Knowledge of the Public Service Regulatory Framework • Knowledge of the Refugees Act and Immigration Act • Knowledge and understanding of Criminal Prosecution Act • Knowledge of International treaties • Knowledge and understanding of all Acts Administered by the Department • Liaison and interpersonal skills • Problem solving skills • Customer orientation, planning and organising • Strong analytical skills • Computer literacy • Written and verbal communication • Diplomacy • Honesty and integrity • A valid drivers’ licence and willingness to travel. Working extended hours when required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Supervise the admission / departure to / from the Republic and ensure compliance with Immigration Act on entry and departure • Ensure that all travellers who contravened the validity of their permits are issued with prescribed administrative fines • Ensure the effective determination of guarantees and deposits • Ensure effective processing of inadmissible or undesirable persons on arrival who are refused to enter the country • Ensure effective processing of prohibited persons on departure who are refused to leave the country • Ensure effective processing of castaways, stowaways and deserters • Issue administrative fines in line with the relevant prescripts of Immigration Act • Facilitate the prosecution of persons travelling with falsified South African documents • Report to Head Office on the training requirements for Immigration Officers, trends and statistics on the detention and deportation of illegal foreigners and prohibited persons • Liaise with stakeholders at various level to ensure proper service delivery • Oversee maintenance of records and cases thereof • Ensure efficient and effective utilisation of resources and effectively supervise the work daily tasks • Coach the team (including new stuff) to ensure the effective processing / administering of all functions • Encourage and recognise customer focus, counter corruption and service delivery • Act as role model for all new processes, systems or practices and assist staff with technology and equipment • Ensure that all team members have the tools, templates and relevant equipment to deliver on service requirements • Direct staff, coordinate and administer staff leave, performance agreements, recruitment and distribution of pay slips • Monitor team’s performance and take corrective action where required or escalate in accordance with DHA guidelines • Produce monthly reports and statistics regarding the volume of documents processed • Manage records / documentation according to DHA polices and requirements • Monitor quality and accuracy of output delivery by checking sample of outputs • Provide advice and assistance to staff members in the execution of their daily tasks • Allocate daily work to staff members and monitor their progress against daily targets or goals • Identify challenges and make suggestions to superiors regarding solutions.
ENQUIRIES : Ms J Kabini, Tel No: (012) 406 4923
SENIOR ADMINISTRATIVE OFFICER, REF NO: HRMC 62/22/8
SALARY LEVEL : A basic salary of R321 543 to R378 765 per annum (Level 8). In addition, a range of benefits are offered.
CENTRE : Head office, Pretoria, Branch: Institutional Planning and Support, Directorate: Administration Support.
REQUIREMENTS : • An undergraduate qualification in related field at NQF Level 6 as recognized by SAQA • Minimum of 2 years’ experience as Administrative Clerk / Officer • Experience in document management • Extensive knowledge of various filing system • Knowledge of the Public Service Regulatory Framework • Knowledge of National Treasury Regulations • Knowledge of Public Finance Management Act (PFMA) • Understanding of departmental legislations and prescripts • Knowledge of Human Resources Regulatory Framework • Knowledge of Supply Chain Management process and procedures • Document management • Computer literacy • Analytical thinking, planning and organizing • Problem solving, verbal and written communication • Financial administration • Planning and interpersonal skills • Customer focus • Attention to detail • Clerical and administration • Multi-Tasking • Results and achievement focus • Team work and time management • A valid driver’s licence, willingness to travel and overtime work when required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Provide administrative document management services • Keep the system documentation accurate and up to date • Assist in the drafting and editing of document • Capture in and outgoing document in the document management system • Acknowledge receipt of documents • Supervise the registry • Prepare referral sheet and worksheet as directed • Implement the electronic file plan and filing system • Follow up on direction / instruction • Provide general support the office • Perform document control duties as assigned • Provide administrative support in the Unit • Perform general administrative activities in support of the Unit (travel, venues and accommodation arrangements) • Ensure the administration of office correspondence, documents and reports (compile letters, memorandums, submissions, reports and minutes for the Unit) • Compile financial and administration reports and documents • Ensure compilation of budget and cash flow projections • Convene and attend meetings and act as secretary during meeting • Ensure accurate completion of subsistence claims • Keep track of all incoming work and ensure that all deadlines are met • Liaise with all stakeholders relevant to the Unit • Ensure the flow of information and document in the Unit • Ensure that forms and documents related to claims, payments, invoices and consultant fees relevant to the Unit are processed • Coordinate logistical arrangements for the office • Provide office administration services in the functional Unit • Booking and confirming appointments, message taking and photocopying • Administer and petty cash management , mailing as well as type correspondence as and when required • Coordinating of records system ensuring confidentiality of documents • Develop, store and monitor data into relevant data bases and information management system • Provide secretarial support, photocopying and basic administrative duties • Maintain and monitor stationery, office supplies and consumables • Oversee office equipment and organise maintenance and repairs as required • Prepare and take minutes for meeting, preparation of reports as required • Maintain and improve administrative systems and processes • Ensure innovation and service delivery within the Unit • Coordinate and implement technical expertise within the Unit and keep abreast of technical developments • Provide guidance on the development of practical, responsive solutions related to the office • Develop and implement central repositories of documents • Ensure the implementation of effective risk and compliance management practices • Report on all risk and financial indicator including e.g. financial losses, overpayment, etc. according to required format • Comply to regulatory requirement and liaise with all relevant stakeholders within and external to the organisation to ensure accurate implementation • Ensure compliance with Supply Chain Management and Asset Management policies and regulations • Interpret and implement all organisation circulars, policy and other communications • Monitor physical, financial and human resources • Monitor and co-ordinate leave management and other human resources administration requirements within the Unit • Liaise with internal business Units to ensure that supply chain management and asset management are effectively managed • Monitor the budget of the Unit in consultation with the line manager and finance.
ENQUIRIES : Ms TA Nthite, Tel No: (012) 406 7097
IMMIGRATION OFFICER: PORT OF ENTRY, (12 POSITIONS)
SALARY LEVEL : A basic salary of R211 713 to R249 378 per annum (Level 6). In addition, a range of competitive benefits are offered.
CENTRE : Port Control: Lanseria Airport (1 Post)
REF NO : HRMC 62/22/9a
CENTRE : Port Control: OR Tambo International Airport, Sub-Directorate: Operations (8 Posts)
REF NO : HRMC 62/22/9b
CENTRE : Port Control: Durban Harbour (1 Post)
REF NO : HRMC 62/22/9c
CENTRE : Port Control: Vioolsdrift (1 Post)
REF NO : HRMC 62/22/9d
CENTRE : Port Control: Cape Town Harbour (1 Post)
REF NO : HRMC 62/22/9e
REQUIREMENTS : • A Grade 12 Certificate or an NQF level 4, and / or completion of the DHA Qualification: Home Affairs Services (NQF level 5) all recognised by SAQA • A relevant NQF level 6 as recognised by SAQA will serve as an added advantage • Completion of the Cadet or Internship Programme within the Department of Home Affairs and currently employed by DHA will be an added advantage • Knowledge of South African Constitution • Knowledge of the Refugees Act and Immigration Act • Knowledge and understanding of Criminal Procedure Act • Knowledge of International treaties • Knowledge of the Public Service Regulatory Framework • Knowledge and understanding of all Acts administered by the Department • Liaison and interpersonal skills • Problem solving skills • Customer orientation • Planning and Organising • Strong analytical skills • Computer literacy • Written and verbal communication • Diplomacy • Honesty and Integrity • A valid drivers’ licence, willingness to travel and working extended hours when required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Ensure that all travellers who seek admission / departure to / from the Republic comply with Immigration Act on entry and departure • Conduct clearance of travellers on arrival and departure • Conduct clearance and process signing off and on of crew members on conveyance arrival and departure • Determine guarantees and deposits • Deal with asylum seekers in terms of Refugees Act • Clear out conveyance after arrival and before departure • Issue penalties to airlines that contravene the Immigration Act • Ensure efficient and effective compliance with the relevant regulatory framework • Ensure the refusal of entry or departure of all undesirable / prohibited persons or criminals into or out of the country • Ensure effective processing of inadmissible or undesirable persons on arrival who are refused to enter the country • Ensure effective processing of prohibited person on departure who are refused to leave the country • Ensure effective processing of castaways, stowaways and deserters • Facilitate the prosecution of persons travelling with falsified South African documents.
ENQUIRIES : Ms J Kabini, Tel No: (012) 406 4923
Mr N Jaynarayan, Tel No: (011) 571 8717
PERSONNEL OFFICER: CONDITIONS OF SERVICE, REF NO: HRMC 62/22/10
SALARY LEVEL : A basic salary of R211 713 to R249 378 per annum (Level 6). In addition, a range of competitive benefits are offered.
ENTRE : Head Office, Pretoria, Branch: Human Resource Management & Development, Directorate: People Benefits.
REQUIREMENTS : • A Grade 12 Certificate or NQF level 4 in Human Resources Management as recognised by SAQA • Understanding of the Public Services Regulatory Framework • Understanding of human resources legislation and prescripts • Liaison and interpersonal skill • Problem solving • Report writing Skill • Influencing and Networking • Planning and organizing • Computer Literacy • Customer care or client services • Investigation skills.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Facilitate the appointment of candidates on PERSAL (permanent and contract) • Provide finance with the necessary appointment document for authorisation of transactions on PERSAL • Ensure that PERSAL transaction are captured on time • Facilitate the transfer of staff in and out of the Department • Liaise with other Departments on transfers in and out of Department • Ensure adjustment of remuneration and salary structuring of SMS, MMS, Political Office Bearers, statutory bodies and general salary adjustment • Draft letters and reports as an when requested • Ensure effective communication with new employees regarding their appointment / transfer on PERSAL • Ensure that all necessary document are filed properly before sending to Registry • Verity Qualification as an when required • Provide accurate advice on state guarantees, housing allowance and stop orders • Register Housing owner allowance on PERSAL as well as updates through stop orders (for both Home Owner and Tenants) • Facilitate withdrawal of individual savings, where applicable • Provide accurate advice on Medical Aid • Facilitate injury on duty process and provide feedback to employees on the status of the application • Implement employee remunerative allowances and advice Finance on payments (i.e. long service, danger allowance, acting in higher post, role playing allowance and relocation claim – resettlement) • Register approved overtime submission with list of employees on PERSAL • Analyse state guarantees, housing allowance ,stop orders and monitor on a monthly basis • Liaise with other Departments / Financial Institutions with regards to the transferring of ownership • Liaise with finance regarding any arrear payment / deduction • Provide advice and guidance to the department on issues relating to leave administration • Conduct leave audits for Head Office and Province • Conduct monthly or Bi-annual leave verification • Collect and process leave application for employees • Responsibility for day to day administration of all employees leave requests • Provide guidance on the policy and procedure on Incapacity leave and I’ll -Health Retirement • Develop leave statistics and submit for quality assurance to the supervisor • Notify eligible employees on medical on short and long –term disability application process in a timely manner • Develop and maintain record management system for the administration of leave (database) • Ensure that employees in the department comply with legislative requirement on leave administration and assertively monitor non-compliance • Proactively work with supervisor/manager of employees on leave and verifying employees return to work • Conduct awareness on the administration leave matter to Head Office and Province • Draft letter, reports and submissions regarding leave finding • Support the implementation of all exit management processes • Complete route of employees leave credits, Human Resources Development bursaries and any debts • Capture and process the termination of services process and procedures on PERSAL • Perform end of day duties to ensure effective reporting and capturing of performance statistics • Submit termination of service of employees to file in HR registry • Trace beneficiaries of the deceased employee • Submit completed Exit form (pensions) of employees to the supervisor for approval • Liaise with GEPF on relevant / correct implementation of termination of service • Eliminate duplicated data entries by conducting frequent data checks and verification • List debt of employees and submit to Finance for debt deductions • Guide employees on the compliance to all regulatory framework • Report on all risk indicator according to best practice • Interpret and implement all organisational circulars, policy and other communication that impact on the operations of the Unit • Undertaking auditing of transactions / functions performed.
ENQUIRIES : Mr NP Motshegoa, Tel No: (012) 406 4257
APPLICATIONS : Quoting the relevant reference number, direct your comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be considered, copies of qualifications, ID and drivers’ license where applicable, together with an Application for Employment Form (New Z.83), obtainable from any Public Service department or at www.gov.za, by the closing date to:-
Direct applications to the Department of Home Affairs Office as follows:-
Head Office:
Postal Address: Private Bag X114, Pretoria, 0001
Physical Address: 230 Johannes Ramokhoase (Proes) street, Cnr Thabo Sehume (Andries) street, Pretoria, 0001