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DEPARTMENT OF HOME AFFAIRS – HRMC 47 OF 2022
DEPARTMENT OF HOME AFFAIRS
The National Development Plan (NDP) 2030 is a compass pointing South Africa in a new direction where poverty is eliminated and inequality is reduced by 2030. This desired destination can be reached by enhancing the capacity of the State, and the Department of Home Affairs is committed to delivering on this goal.
Enquiries: Ms F Kwape Tel No: 012 406 4258
VACANCIES - HUMAN RESOURCE MANAGEMENT CIRCULAR MINUTE NO 47 OF 2022
The Department of Home Affairs is an equal opportunity and affirmative action employer. It is our intention to promote representivity (race, gender, disability) through the filling of these positions.
We are looking for committed, passionate and talented individuals to form part of a new leadership team, equipped with the right skills to deliver a modern world-class service. If you are committed to delivering on the National Development Plan’s (NDP’s) priorities, ascribe the Department’s shared value set, have what it takes to serve the needs of South African citizens, residents and visitors, and your credentials meet the requirements of any of the following positions, kindly respond before the closing date.
DIRECTIONS TO APPLICANTS
CLOSING DATE: 22 JULY 2022
APPLICATIONS:
Applications must be -
sent to the correct address specified at the bottom of each position, on or before the closing date;
submitted on the new Application for Employment Form (Z.83), obtainable at www.gov.za;
accompanied by a comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be considered, including the details of at least two contactable employment references (as recent as possible);
shortlisted candidates will be required to submit a copy of their ID document, a valid driver’s license (if specified as a job requirement), as well as the relevant highest educational qualifications, on or before the day of the interview. Applicants who possess (a) foreign qualification(s), must also submit the evaluated results of such qualifications, as received from the South African Qualifications Authority (SAQA); and
SELECTION:
Shortlisted Candidates will be subjected to an interview and technical assessment(s) (which assesses the Candidates’ demonstrated professional and technical competency against the job requirements and duties).
Candidates potentially considered suitable after the interview and technical test(s), will be subjected to a competency assessment (which tests the Candidates’ demonstrated proficiency in the professional dimensions attached to the level of the post); employment suitability checks (credit, criminal, citizenship, employment references and qualification verifications); and will be required to complete the online “Pre-entry Certificate to Senior Management Services” course. The course is available at the National School of Government (NSG), under the name “Certificate for entry into the SMS”. Full details can be obtained via the following link: http://www.thensg.gov.za/training-course/sms-pre-entry-programme/. Candidates wishing to be considered for appointment, are encouraged to enrol for this course immediately.
APPOINTMENT: Appointed persons will be required to -
enter into an employment contract;
serve a prescribed probation period; and
obtain security clearance appropriate to the post and within the prescribed timeframe..
DEPUTY DIRECTOR: PURCHASING MANAGEMENT, REF NO: HRMC 47/22/1
SALARY LEVEL : A basic salary of R744 255 to R876 705 per annum (Level 11). In addition, a range of benefits are offered.
CENTRE : Head Office, Pretoria, Branch: Finance & Supply Chain Management, Sub-Directorate: Purchasing Management.
REQUIREMENTS : • An undergraduate qualification in Supply Chain Management / Logistics Management or related at NQF 6 as recognized by SAQA • Minimum of 3 years’ junior management experience in Supply Chain Management is required • Knowledge of the Public Service Regulations • Understanding of all Departmental and Human Resources legislation and prescripts • Knowledge and understanding of Public Finance Management Act (PFMA) as well as the National Treasury Regulations • Knowledge of Financial Risk Management practices • Knowledge of Supply Chain Management related prescripts • Knowledge of South African National Archives and Records Act • Strategic capability and leadership • Service delivery innovation, client orientation and customer focus • People management and empowerment • Supply Chain Management, program and project management • Stakeholder relations, communication and decision making • Knowledge management and negotiation skills • Financial reporting, problem solving and analysis • Business report writing • Influencing and networking • Planning and organizing • Presentation and numerical skills • Computer literacy • A valid drivers’ license, willingness to travel extensively and working extended hours is essential.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Coordinate the purchasing / procurements processes in the Department • Develop and implement the purchasing management strategies • Coordinate the annual purchasing / procurement assessment and risk response plans • Coordinate the utilisation of LOGIS for provisioning, procurement and reporting • Coordinate and maintain the Departmental system controller functions (exercise oversite system controller) • Coordinate and manage the issuing of suppliers from the Central Supplier Database • Coordinate the receipt, opening and evaluation of quotations or proposals for procurements of goods and services • Build and maintain sound partnerships with suppliers and clients • Establish in liaison with the relevant departments and end-users, quality specifications of goods and services as required • Oversee the coordination and leading of designated checks on quality and security aspects of procurement • Manage the coordination and monitoring and conducting of annual procurement audit and other procurement reviews • Identify and report all possible irregular expenditure • Keep a register for all deviations below R1 million • Provide monthly statistics on all procurement below R1 million • Identify and manage the top 5 risk on supply chain management • Ensure operational efficiency and service delivery improvement within the Unit • Develop and implement identified policies and procedures in conjunction with the policy and strategy Unit • Manage relevant projects in the unit to ensure that projects are implemented to best practice standards, time, quality and budget • Create and build partnerships with various internal stakeholders in order to enhance service delivery • Develop and implement Standard Operating Procedures (SOPs) on supply chain management processes • Identify and implement mitigation measures of procurement risks and threats • Ensure effective governance and compliance within the Unit • Coordinate and implement governance processes, frameworks and procedures • Ensure compliance with legislation, regulations, DHA policies and procedures • Ensure compliance with all audit requirements within the Unit • Represent the Department at management and other government forums • Monitor quality, risk, standards and practices against prescribed frameworks • Ensure effective development and implementation of policies, practices and procedures • Manage the resources (Human, Physical and Financial) • Provide inputs into the compilation of the annual budget • Monitor that expenditure is in line with financial requirements and objectives • Develop and implement the work plan for the Unit • Manage external contractors and suppliers within the unit in an effective and efficient manner • Liaise with internal business unit to ensure that supply chain management and asset management are effectively administered • Agree on the training and development needs of the Unit • Manage the implementation of the employment equity plan within the Unit • Implement effective talent management processes (attraction, retention, development) • Decide on appropriate rewards and promotion on the basis of performance and contribution against agreed targets • Manage grievances, discipline and terminations within the directorate.
ENQUIRIES : Mr L Njwabule, Tel No: (012) 406 4027
ASSISTANT DIRECTOR: CONTRACT AND TENDERS, REF NO: HRMC 47/22/2
SALARY LEVEL : A basic salary of R382 245 to R450 255 per annum (Level 9). In addition, a range of competitive benefits are offered.
CENTRE : Head Office, Pretoria, Branch: Finance and Supply Chain Management, Directorate: Contracts and Tenders.
REQUIREMENTS : • A 3-year tertiary qualification in Supply Chain Management or related qualification at NQF level 6 as recognised by SAQA • 3 years’ experience as Senior Provisioning Supply Chain Practitioner in Contract and Tenders/ Contract Officer • Experience in Contract and Tender environment • Knowledge of the Public Service Regulatory Framework • Knowledge and application of Public Finance Management Act and Treasury Regulations • Knowledge of Supply Chain Management. Knowledge of the Departmental Legislations and Prescripts • Administration of Contract Agreement • Knowledge of the terms of Contractual Agreement processes • Financial management and administration • Capability and leadership • Program and project management • Accountability and business continuity • Problem solving and analysis • Business report writing • Client and Stakeholder relations • Communication, presentation and negotiation skills • A valid drivers’ license, willingness to travel extensively and working extended hours is essential.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Facilitate and monitor the administration of contract and tenders in the Department • Participate in the development of strategies and plan in the Unit • Facilitate, analyse and determine actions for the administration of contract and tenders • Facilitate the variations to the contracts and tenders • Facilitate, evaluate the applications of price adjustments and invoke penalty clauses • Evaluate contract and tender applications on amendments, cancelations and develop proposals for approval • Undertake dispute resolution for the preparation of documentation available to resolve disputes • Maintain proper relationship with suppliers within the code of ethics to ensure deliver off goods/services • Monitor the compliance of contract and tenders that are delivered according to agreed time frames • Ensure that contract and tenders are rendered according to good product, price in line with the contract and SLAs • Facilitate and monitor supplier performance according to the terms of the contract • Facilitate the drafting of contract and tender agreements with service providers • Participate in the negotiations of contracts and tender terms and conditions with vendors • Facilitate the drafting, interpretation and revision of contracts and tenders for the procurement of goods and services • Facilitate the tracking of authorizations and correspondence of contracts and tenders in line with the terms of the agreements • Prepare contract briefs and revisions estimating contractual requirements and budgets • Develop and maintain an audit file for each contract including original contract, correspondence, changes or deviations, amendments, clarifications and payment schedules • Develop contract change notices, monitor contractor performance, including the reporting and status within the nominated timeframes with clients and vendors • Ensure that the contracts are in compliance with legal requirements, owner specifications and government regulations • Facilitate the tracking of Contracts terms and communicate with the procurement Unit • Analyze and mitigate risk for contracts and tenders in line with the OLA/ SLA’s • Build and maintain relationship with various Stakeholders • Ensure business transformation and partnership with clients and vendors • Compile tactical plans aligned to business requirements • Liaise with internal and external stakeholders in line with the processes and procedure of the Unit • Benchmark with various institutions for best practice • Facilitate, revisit, review and streamline all processes to ensure accuracy and efficiency • Facilitate and implement improvement of projects and programmes in the Unit • Ensure best practices to contribute towards improved contract and tender’s matters with clients and vendors • Ensure the implementation of effective risk and compliance management practices • Coach and guide staff on compliance to all relevant regulatory, internal and external compliance requirements • Report on all risk and financial indicators including e.g. financial losses, overpayment, etc. according to required format • Keep up to date with compliance and regulatory requirements and liaise with all relevant Stakeholders (internal and external) • Facilitate and implement quality control, norms and standards framework for stakeholder interaction • Interpret and implement all organizational circulars, policy and other communications that impact on the operation of the Unit • Participate in the development and review of policy and processes in the Unit • Participate in the development and review of Standard Operating Procedures • Administer human and physical resource within the Unit • Deport and develop an activity plan, in line with the Operational Plan requirements and targets • Agree on the training and development needs of the Unit • Develop an individual Performance Development Plan (PDP) • Facilitate the implementation of compliant performance management • Participate in the project and programmes and projects of the Unit • Identify and monitor risks in relation to the projects as and when required • Administer individual assets in line with Asset and Supply Chain Management Frameworks.
ENQUIRIES : Mr L Njwabule, Tel No: (012) 406 4027
DEPUTY DIRECTOR: PURCHASING MANAGEMENT, REF NO: HRMC 47/22/1
SALARY LEVEL : A basic salary of R744 255 to R876 705 per annum (Level 11). In addition, a range of benefits are offered.
CENTRE : Head Office, Pretoria, Branch: Finance & Supply Chain Management, Sub-Directorate: Purchasing Management.
REQUIREMENTS : • An undergraduate qualification in Supply Chain Management / Logistics Management or related at NQF 6 as recognized by SAQA • Minimum of 3 years’ junior management experience in Supply Chain Management is required • Knowledge of the Public Service Regulations • Understanding of all Departmental and Human Resources legislation and prescripts • Knowledge and understanding of Public Finance Management Act (PFMA) as well as the National Treasury Regulations • Knowledge of Financial Risk Management practices • Knowledge of Supply Chain Management related prescripts • Knowledge of South African National Archives and Records Act • Strategic capability and leadership • Service delivery innovation, client orientation and customer focus • People management and empowerment • Supply Chain Management, program and project management • Stakeholder relations, communication and decision making • Knowledge management and negotiation skills • Financial reporting, problem solving and analysis • Business report writing • Influencing and networking • Planning and organizing • Presentation and numerical skills • Computer literacy • A valid drivers’ license, willingness to travel extensively and working extended hours is essential.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Coordinate the purchasing / procurements processes in the Department • Develop and implement the purchasing management strategies • Coordinate the annual purchasing / procurement assessment and risk response plans • Coordinate the utilisation of LOGIS for provisioning, procurement and reporting • Coordinate and maintain the Departmental system controller functions (exercise oversite system controller) • Coordinate and manage the issuing of suppliers from the Central Supplier Database • Coordinate the receipt, opening and evaluation of quotations or proposals for procurements of goods and services • Build and maintain sound partnerships with suppliers and clients • Establish in liaison with the relevant departments and end-users, quality specifications of goods and services as required • Oversee the coordination and leading of designated checks on quality and security aspects of procurement • Manage the coordination and monitoring and conducting of annual procurement audit and other procurement reviews • Identify and report all possible irregular expenditure • Keep a register for all deviations below R1 million • Provide monthly statistics on all procurement below R1 million • Identify and manage the top 5 risk on supply chain management • Ensure operational efficiency and service delivery improvement within the Unit • Develop and implement identified policies and procedures in conjunction with the policy and strategy Unit • Manage relevant projects in the unit to ensure that projects are implemented to best practice standards, time, quality and budget • Create and build partnerships with various internal stakeholders in order to enhance service delivery • Develop and implement Standard Operating Procedures (SOPs) on supply chain management processes • Identify and implement mitigation measures of procurement risks and threats • Ensure effective governance and compliance within the Unit • Coordinate and implement governance processes, frameworks and procedures • Ensure compliance with legislation, regulations, DHA policies and procedures • Ensure compliance with all audit requirements within the Unit • Represent the Department at management and other government forums • Monitor quality, risk, standards and practices against prescribed frameworks • Ensure effective development and implementation of policies, practices and procedures • Manage the resources (Human, Physical and Financial) • Provide inputs into the compilation of the annual budget • Monitor that expenditure is in line with financial requirements and objectives • Develop and implement the work plan for the Unit • Manage external contractors and suppliers within the unit in an effective and efficient manner • Liaise with internal business unit to ensure that supply chain management and asset management are effectively administered • Agree on the training and development needs of the Unit • Manage the implementation of the employment equity plan within the Unit • Implement effective talent management processes (attraction, retention, development) • Decide on appropriate rewards and promotion on the basis of performance and contribution against agreed targets • Manage grievances, discipline and terminations within the directorate.
ENQUIRIES : Mr L Njwabule, Tel No: (012) 406 4027
ASSISTANT DIRECTOR: CONTRACT AND TENDERS, REF NO: HRMC 47/22/2
SALARY LEVEL : A basic salary of R382 245 to R450 255 per annum (Level 9). In addition, a range of competitive benefits are offered.
CENTRE : Head Office, Pretoria, Branch: Finance and Supply Chain Management, Directorate: Contracts and Tenders.
REQUIREMENTS : • A 3-year tertiary qualification in Supply Chain Management or related qualification at NQF level 6 as recognised by SAQA • 3 years’ experience as Senior Provisioning Supply Chain Practitioner in Contract and Tenders/ Contract Officer • Experience in Contract and Tender environment • Knowledge of the Public Service Regulatory Framework • Knowledge and application of Public Finance Management Act and Treasury Regulations • Knowledge of Supply Chain Management. Knowledge of the Departmental Legislations and Prescripts • Administration of Contract Agreement • Knowledge of the terms of Contractual Agreement processes • Financial management and administration • Capability and leadership • Program and project management • Accountability and business continuity • Problem solving and analysis • Business report writing • Client and Stakeholder relations • Communication, presentation and negotiation skills • A valid drivers’ license, willingness to travel extensively and working extended hours is essential.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Facilitate and monitor the administration of contract and tenders in the Department • Participate in the development of strategies and plan in the Unit • Facilitate, analyse and determine actions for the administration of contract and tenders • Facilitate the variations to the contracts and tenders • Facilitate, evaluate the applications of price adjustments and invoke penalty clauses • Evaluate contract and tender applications on amendments, cancelations and develop proposals for approval • Undertake dispute resolution for the preparation of documentation available to resolve disputes • Maintain proper relationship with suppliers within the code of ethics to ensure deliver off goods/services • Monitor the compliance of contract and tenders that are delivered according to agreed time frames • Ensure that contract and tenders are rendered according to good product, price in line with the contract and SLAs • Facilitate and monitor supplier performance according to the terms of the contract • Facilitate the drafting of contract and tender agreements with service providers • Participate in the negotiations of contracts and tender terms and conditions with vendors • Facilitate the drafting, interpretation and revision of contracts and tenders for the procurement of goods and services • Facilitate the tracking of authorizations and correspondence of contracts and tenders in line with the terms of the agreements • Prepare contract briefs and revisions estimating contractual requirements and budgets • Develop and maintain an audit file for each contract including original contract, correspondence, changes or deviations, amendments, clarifications and payment schedules • Develop contract change notices, monitor contractor performance, including the reporting and status within the nominated timeframes with clients and vendors • Ensure that the contracts are in compliance with legal requirements, owner specifications and government regulations • Facilitate the tracking of Contracts terms and communicate with the procurement Unit • Analyze and mitigate risk for contracts and tenders in line with the OLA/ SLA’s • Build and maintain relationship with various Stakeholders • Ensure business transformation and partnership with clients and vendors • Compile tactical plans aligned to business requirements • Liaise with internal and external stakeholders in line with the processes and procedure of the Unit • Benchmark with various institutions for best practice • Facilitate, revisit, review and streamline all processes to ensure accuracy and efficiency • Facilitate and implement improvement of projects and programmes in the Unit • Ensure best practices to contribute towards improved contract and tender’s matters with clients and vendors • Ensure the implementation of effective risk and compliance management practices • Coach and guide staff on compliance to all relevant regulatory, internal and external compliance requirements • Report on all risk and financial indicators including e.g. financial losses, overpayment, etc. according to required format • Keep up to date with compliance and regulatory requirements and liaise with all relevant Stakeholders (internal and external) • Facilitate and implement quality control, norms and standards framework for stakeholder interaction • Interpret and implement all organizational circulars, policy and other communications that impact on the operation of the Unit • Participate in the development and review of policy and processes in the Unit • Participate in the development and review of Standard Operating Procedures • Administer human and physical resource within the Unit • Deport and develop an activity plan, in line with the Operational Plan requirements and targets • Agree on the training and development needs of the Unit • Develop an individual Performance Development Plan (PDP) • Facilitate the implementation of compliant performance management • Participate in the project and programmes and projects of the Unit • Identify and monitor risks in relation to the projects as and when required • Administer individual assets in line with Asset and Supply Chain Management Frameworks.
ENQUIRIES : Mr L Njwabule, Tel No: (012) 406 4027
SENIOR DATA CENTRE CONTROLLER, REF NO: HRMC 47/22/3
SALARY LEVEL : A basic salary of R382 245 to R450 255 per annum (Level 9). In addition, a range of competitive benefits are offered.
CENTRE : Head Office, Pretoria, Branch: Information Services, Directorate: Data Centre Operations.
REQUIREMENTS : • An undergraduate qualification in Information Technology/ Computer Science or related at NQF level 6 as recognised by SAQA is required • Minimum of 3 years’ experience in Data Centre environment • Experience in Active Directory and in-messaging environment • MCITP 2008, MCSE 2016, AZURE, MCSE messaging (Exchange 2007 / 2010 / 2013 / 2016), Office 365 Stack OCS, Lync 2010 / 2013/ Skype for business / Ms Teams will be an added advantage • Knowledge of Data Centre Management • Knowledge of the Public Service Regulatory Framework • Understanding of departmental Legislation as well as Human Resources Legislation and Prescripts • Knowledge of the Public Service Regulatory Framework • Sound knowledge of Minimum Information Security Standards (MISS, The position paper on information security ISO 17799 (Information Security framework), National Strategic Intelligence Act and the Draft Electronic Transactions Bill • Knowledge and application of the GITO Requirements and Frameworks • Knowledge of the State Information Technology Agency Act 88 of 1998 • Understanding of the E-government policy framework consultation paper developed by GITO • Knowledge of the Protection of Information Act and Promotion of Access to Information Act • Client orientation and customer focus • Accountability, program and project management • Problem solving and analysis • Business report writing, business continuity and ability to meet deadlines • Ability to translate IT language into English • System backup skills • Data hardware maintenance • IT Data management • Data systems evaluation and processing • Data system maintenance and testing • A valid driver’s license, willingness to travel, extended working hours and on-call may be required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Manage Wintel environment • Manage active directory and Microsoft exchange environment • Ensure user access to the data network for all Department locations • Ensure effective business continuity relating to recording and tracking all data processing equipment outages • Systems adequate redundancy • Maintenance and testing of data centre systems and hardware • Ensure proper backup systems • Develop and implement contingency/emergency plans • Monitor data security and availability through the administration of storage, users’ identification, and security procedures (i.e. password and user ID) • Maintain data, transactions, and reports from systems, supporting administrators and end users, maintaining work registers, and documentation of processes, performing user administration • Ensure physical security of the data centre such as fire safety and secure access • Ensure that the data centre and server rooms are well ventilated, maintained and powered (i.e. UBS) • Facilitate the escalation of user queries relating to data centre operations • Provide access Data in line with the agreed service levels (Systems and back- up) • Repair issues related to customer service support, and supervise the performance of data communications • Monitor the performance, availability, response, trends and error rates of all servers and resolve or escalate issues • Work closely with service providers • Maintain the active diversity regarding user administration and liaise with IS security regarding policy implementation • Provide software and hardware support (i.e. computers and systems) • Undertake tests to validate the performance of new technologies, present management reports of support services of IT systems • Maintain and enable the operation of application servers and several database and monitor • Facilitate and administer the operations in the Data Centre • Facilitate the development of wide range of activities by determining the appropriate layout for all equipment in the data centre • Facilitate the setup of the data centre (if required) of new hardware and an understanding of the electrical and cooling needs of the equipment • Monitor and maintain the data centre servers, storage arrays and network switches, as well as cabling, printers and consoles • Facilitate the implementation, racking and servicing of equipment within the control of the Specialist Data Centre Controller • Facilitate the implementation and installation deployments in the data centre • Facilitate the implementation and monitoring of all data centre solutions, including troubleshooting and hands-on support to make sure the data centre provides internal and external customers • Ensure effective service delivery of IS: Data Centre staff in the Unit • Analyse reported problems and develops appropriate solutions • Develops technical expertise within the unit and keep abreast of technological advancements • Ensure the implementation of new information services initiatives within the Unit • Provide advice and guidance on Information Systems’ aspects and matters within the Unit • Effectively manage the performance of the support staff against agreed service level agreements, business requirements and targets • Ensure that all incidents reported are investigated and resolved within a reasonable timeframe • Create and build partnerships with various internal stakeholders in order to enhance service delivery • Ensure the implementation of effective risk and compliance management practices • Coach and guide staff on compliance to all relevant regulatory, internal and external compliance requirements • Report on all risk indicators according to required format • Comply and adhere to regulatory requirements and liaise with all relevant stakeholders for accurate implementation • Interpret and implement all organisational circulars, policy and other communications • Establish and implement a quality control, norms and standards framework • Administer Resources (Human and Physical) within the Unit • Develop and implement an activity plan for the Unit • Develop an individual PDP in line with PMDS processes • Agree on training and development needs of the Unit • Implement effective talent management processes within the Unit (attraction, retention, development) • Administer the implementation of compliant performance management system • Ensure that employees are equipped with the required skills and resources to perform optimally • Administer assets in line with PFMA and Supply Chain Management and Procurement framework • Identify risks in relation to the projects in the Unit.
ENQUIRIES : Mr J Pimpi, Tel No: (012) 406 2911
SYSTEM ADMINISTRATOR, REF NO: HRMC 47/22/4
SALARY LEVEL : A basic salary of R 261 372 to R307 890 per annum (Level 7). In addition, a range of competitive benefits are offered.
CENTRE : Head Office, Pretoria, Branch: Information Services, Directorate: Application Maintenance and Support.
REQUIREMENTS : • An undergraduate qualification in Information Technology / Computer Engineering or related at NQF level 6 as recognised by SAQA • 1 year experience in Information Technology environment • Knowledge of database administration • Knowledge of software system • Knowledge of relevant operating system • Basic understanding of State Information Technology Act (SITA) • Verbal and written communication skills • Computer literacy • System administration skills • Client orientation and customer focus • Problem solving • Ability to translate IT language into English • Time management skills • A valid driver’s license, willingness to travel and overtime work may be required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Provide front line support to users in the Department • Troubleshoot computer system and printer in DHA offices • Provide second line support to all National Immigration information Services (NIIS) system and other offices as and when required • Attend to second line support calls assigned to installing, repairing, and arranging replacement of computers and software • Handle movement of IT hardware between Head Office, Refugee Centres and other offices • Provide remote system support in the Department • Ensure that allocated offices are able to capture information on NIIS system • Escalate critical customer incidents to the Supervisor / Line Manager timely • Implement systems applications maintenance and support • Contribute to and maintain system standards • Perform daily system monitoring, verifying the integrity and availability of systems and key processes, reviewing system and application logs • Apply patches and upgrades on a regular basis, and upgrade administrative tools and utilities • Upgrade and configure system software that supports infrastructure applications or asset management applications per project or operational needs • Upgrade computer application system software and troubleshoot errors to maintain system after implementation • Perform system administration tasks (setting up and monitor of server back-ups processes, adding new users, modifying user / group profiles, and monitoring and tuning server and system resources) • Ensure the implementation of effective risk and compliance management practices • Attend to enquiries • Ensure the implementation of compliance with respect to policies, procedures and standards • Keep up to date with any changes in the legislative framework and implement necessary steps / actions to ensure that the client is in compliance • Implement quality control, norms and standards framework for human resource stakeholder interaction and service delivery • Comply with Departmental policies, procedures and Treasury Regulations to ensure that supply chain management and assets are effectively utilised and managed • Build relationship with stakeholders • Provide service delivery improvement of related projects • Report on all incidents with a reasonable timeframe • Ensure the availability of systems throughout the Department • Identify potential threats and escalate complex issues to the Line Manager • Maintain relationship with customers and service providers including SITA • Implement individual human, physical and financial resources • Develop and implement individual Performance Agreement in line with allocated targets • Develop and implement individual PDP in line with Performance Management Development Systems (PMDS) • Maintain individual assets in line with Supply Chain Management Framework.
ENQUIRIES : Mr M Makgoka, Tel No: (012) 406 2718/2551
SENIOR DATA CENTRE CONTROLLER, REF NO: HRMC 47/22/3
SALARY LEVEL : A basic salary of R382 245 to R450 255 per annum (Level 9). In addition, a range of competitive benefits are offered.
CENTRE : Head Office, Pretoria, Branch: Information Services, Directorate: Data Centre Operations.
REQUIREMENTS : • An undergraduate qualification in Information Technology/ Computer Science or related at NQF level 6 as recognised by SAQA is required • Minimum of 3 years’ experience in Data Centre environment • Experience in Active Directory and in-messaging environment • MCITP 2008, MCSE 2016, AZURE, MCSE messaging (Exchange 2007 / 2010 / 2013 / 2016), Office 365 Stack OCS, Lync 2010 / 2013/ Skype for business / Ms Teams will be an added advantage • Knowledge of Data Centre Management • Knowledge of the Public Service Regulatory Framework • Understanding of departmental Legislation as well as Human Resources Legislation and Prescripts • Knowledge of the Public Service Regulatory Framework • Sound knowledge of Minimum Information Security Standards (MISS, The position paper on information security ISO 17799 (Information Security framework), National Strategic Intelligence Act and the Draft Electronic Transactions Bill • Knowledge and application of the GITO Requirements and Frameworks • Knowledge of the State Information Technology Agency Act 88 of 1998 • Understanding of the E-government policy framework consultation paper developed by GITO • Knowledge of the Protection of Information Act and Promotion of Access to Information Act • Client orientation and customer focus • Accountability, program and project management • Problem solving and analysis • Business report writing, business continuity and ability to meet deadlines • Ability to translate IT language into English • System backup skills • Data hardware maintenance • IT Data management • Data systems evaluation and processing • Data system maintenance and testing • A valid driver’s license, willingness to travel, extended working hours and on-call may be required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Manage Wintel environment • Manage active directory and Microsoft exchange environment • Ensure user access to the data network for all Department locations • Ensure effective business continuity relating to recording and tracking all data processing equipment outages • Systems adequate redundancy • Maintenance and testing of data centre systems and hardware • Ensure proper backup systems • Develop and implement contingency/emergency plans • Monitor data security and availability through the administration of storage, users’ identification, and security procedures (i.e. password and user ID) • Maintain data, transactions, and reports from systems, supporting administrators and end users, maintaining work registers, and documentation of processes, performing user administration • Ensure physical security of the data centre such as fire safety and secure access • Ensure that the data centre and server rooms are well ventilated, maintained and powered (i.e. UBS) • Facilitate the escalation of user queries relating to data centre operations • Provide access Data in line with the agreed service levels (Systems and back- up) • Repair issues related to customer service support, and supervise the performance of data communications • Monitor the performance, availability, response, trends and error rates of all servers and resolve or escalate issues • Work closely with service providers • Maintain the active diversity regarding user administration and liaise with IS security regarding policy implementation • Provide software and hardware support (i.e. computers and systems) • Undertake tests to validate the performance of new technologies, present management reports of support services of IT systems • Maintain and enable the operation of application servers and several database and monitor • Facilitate and administer the operations in the Data Centre • Facilitate the development of wide range of activities by determining the appropriate layout for all equipment in the data centre • Facilitate the setup of the data centre (if required) of new hardware and an understanding of the electrical and cooling needs of the equipment • Monitor and maintain the data centre servers, storage arrays and network switches, as well as cabling, printers and consoles • Facilitate the implementation, racking and servicing of equipment within the control of the Specialist Data Centre Controller • Facilitate the implementation and installation deployments in the data centre • Facilitate the implementation and monitoring of all data centre solutions, including troubleshooting and hands-on support to make sure the data centre provides internal and external customers • Ensure effective service delivery of IS: Data Centre staff in the Unit • Analyse reported problems and develops appropriate solutions • Develops technical expertise within the unit and keep abreast of technological advancements • Ensure the implementation of new information services initiatives within the Unit • Provide advice and guidance on Information Systems’ aspects and matters within the Unit • Effectively manage the performance of the support staff against agreed service level agreements, business requirements and targets • Ensure that all incidents reported are investigated and resolved within a reasonable timeframe • Create and build partnerships with various internal stakeholders in order to enhance service delivery • Ensure the implementation of effective risk and compliance management practices • Coach and guide staff on compliance to all relevant regulatory, internal and external compliance requirements • Report on all risk indicators according to required format • Comply and adhere to regulatory requirements and liaise with all relevant stakeholders for accurate implementation • Interpret and implement all organisational circulars, policy and other communications • Establish and implement a quality control, norms and standards framework • Administer Resources (Human and Physical) within the Unit • Develop and implement an activity plan for the Unit • Develop an individual PDP in line with PMDS processes • Agree on training and development needs of the Unit • Implement effective talent management processes within the Unit (attraction, retention, development) • Administer the implementation of compliant performance management system • Ensure that employees are equipped with the required skills and resources to perform optimally • Administer assets in line with PFMA and Supply Chain Management and Procurement framework • Identify risks in relation to the projects in the Unit.
ENQUIRIES : Mr J Pimpi, Tel No: (012) 406 2911
SYSTEM ADMINISTRATOR, REF NO: HRMC 47/22/4
SALARY LEVEL : A basic salary of R 261 372 to R307 890 per annum (Level 7). In addition, a range of competitive benefits are offered.
CENTRE : Head Office, Pretoria, Branch: Information Services, Directorate: Application Maintenance and Support.
REQUIREMENTS : • An undergraduate qualification in Information Technology / Computer Engineering or related at NQF level 6 as recognised by SAQA • 1 year experience in Information Technology environment • Knowledge of database administration • Knowledge of software system • Knowledge of relevant operating system • Basic understanding of State Information Technology Act (SITA) • Verbal and written communication skills • Computer literacy • System administration skills • Client orientation and customer focus • Problem solving • Ability to translate IT language into English • Time management skills • A valid driver’s license, willingness to travel and overtime work may be required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Provide front line support to users in the Department • Troubleshoot computer system and printer in DHA offices • Provide second line support to all National Immigration information Services (NIIS) system and other offices as and when required • Attend to second line support calls assigned to installing, repairing, and arranging replacement of computers and software • Handle movement of IT hardware between Head Office, Refugee Centres and other offices • Provide remote system support in the Department • Ensure that allocated offices are able to capture information on NIIS system • Escalate critical customer incidents to the Supervisor / Line Manager timely • Implement systems applications maintenance and support • Contribute to and maintain system standards • Perform daily system monitoring, verifying the integrity and availability of systems and key processes, reviewing system and application logs • Apply patches and upgrades on a regular basis, and upgrade administrative tools and utilities • Upgrade and configure system software that supports infrastructure applications or asset management applications per project or operational needs • Upgrade computer application system software and troubleshoot errors to maintain system after implementation • Perform system administration tasks (setting up and monitor of server back-ups processes, adding new users, modifying user / group profiles, and monitoring and tuning server and system resources) • Ensure the implementation of effective risk and compliance management practices • Attend to enquiries • Ensure the implementation of compliance with respect to policies, procedures and standards • Keep up to date with any changes in the legislative framework and implement necessary steps / actions to ensure that the client is in compliance • Implement quality control, norms and standards framework for human resource stakeholder interaction and service delivery • Comply with Departmental policies, procedures and Treasury Regulations to ensure that supply chain management and assets are effectively utilised and managed • Build relationship with stakeholders • Provide service delivery improvement of related projects • Report on all incidents with a reasonable timeframe • Ensure the availability of systems throughout the Department • Identify potential threats and escalate complex issues to the Line Manager • Maintain relationship with customers and service providers including SITA • Implement individual human, physical and financial resources • Develop and implement individual Performance Agreement in line with allocated targets • Develop and implement individual PDP in line with Performance Management Development Systems (PMDS) • Maintain individual assets in line with Supply Chain Management Framework.
ENQUIRIES : Mr M Makgoka, Tel No: (012) 406 2718/2551
NETWORK OPERATOR, REF NO: HRMC 47/22/5
SALARY LEVEL : A basic salary of R 261 372 to R307 890 per annum (Level 7). In addition, a range of competitive benefits are offered.
CENTRE : Head Office, Pretoria, Branch: Information Services, Chief Directorate: Infrastructure Management, Directorate: Networks.
REQUIREMENTS : • An undergraduate qualification in Information Technology / Computer Engineering or related at NQF level 6 as recognised by SAQA • A minimum of 1 years’ experience in Internship / experiential learning in IT environment is required • Knowledge of database administration and servers • Knowledge of server hardware and software systems • Knowledge of the E government policy framework • Knowledge and understanding of network concepts, architectures and protocols • Understanding of Minimum Information Security Standards (MISS) • Knowledge of LAN and WAN • Computer literacy • Service delivery innovation • Client orientation and customer focus • Communication skills (written and verbal) • Decision making, honesty and integrity • Presentation and analytical skills • Problem solving • Conflict management • Planning and organizing • A valid driver’s license, willingness to travel, overtime work and on call may be required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Implement networks, associated software and hardware on LAN and WAN environment • Ensure the functioning of the networks, associated software and hardware on LAN and WAN environment • Interface with staff to resolve network connectivity problems • Implement and maintain data points and network communication devices, e.g. switches and routers • Ensure the operation of the oversight and maintenance support of the network communication devices • Implement LAN and WAN network performance in the Department • Identify and analyse network events/ network monitoring systems • Analyse network hardware problems and undertake necessary maintenance • Configure and install network devices • Develop a database on all incidents reported within a reasonable timeframe • Participate in the connection of LAN and WAN between offices e.g. VPN • Provide IT related support on the establishment of new DHA locations • Support and implement of LAN and WAN communications • Support the design of network systems to ensure high availability LAN and WAN communications • Ensure the availability of the network throughout the department as per the agreed service levels • Regularly service of the networks so there are no breakdowns in the LAN and WAN communications • Implement and maintain computer networks availability in the Department • Support the implementing of office specific networking software • Report all incidents reported are investigated and resolved within a reasonable timeframe • Provide expertise on the connectivity for the mobile workforce (e.g. VSAT, 3G, Wi-Fi LAN, WiMax) • Support and implement of Networks operations • Identify potential threats and liaise with IS security for resolution of threats • Build and maintain relationships with customers and service providers including SITA • Provide network design, support function regarding the establishment of new DHA Offices • Bandwidth the utilisation and trend analysis to ensure adequate network capacity • Ensure compliance to audit requirements within the Branch and business Unit • Implement standard operating procedures, governance frameworks and policies • Comply with legislation, regulations, DHA policies and procedures • • Comply with network policies, procedures and standards • Ensure that all information is stored in a safe and secure environment.
ENQUIRIES : Ms T Makhari, Tel No: (012) 406 7050
HR REGISTRY: REGISTRY CLERK, REF NO: HRMC 47/22/6
SALARY LEVEL : A basic salary of R211 713 to R249 378 per annum (Level 6). In addition, a range of benefits are offered.
CENTRE : Head Office, Pretoria, Branch: Human Resources Management and Development, Sub-Directorate: HR Documents and Information System.
REQUIREMENTS : • A Grade 12 / Senior Certificate at NQF level 4 as recognised by SAQA • No experience required • Experience and Cadet / Experiential learner / Internship may be required • Basic understanding of Public Service Regulations • Basic understanding of archives act and record management practices, processes and procedures • Basic understanding of Departmental legislation and prescripts • Communication planning and organisation • Flexibility good verbal and written communication skills • Teamwork, problem solving, planning and organising • Records management • Computer Literacy • Filling system • Customer care / Client services • Overtime may be required occasionally.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Render an effective filing and record management services in HR Registry • Open and close files according to record classification system • Safeguard of documents, post and files • Complete data records of all different files in HR Registry • Draw and issue personal files to HRM&D personnel (monitor outstanding files according to control file/pink card) • File documents on the 3 range filing system • Open and close file volumes for employees in the Department • Close files that are 150 pages • Open and close personnel files, open new volumes in HR Registry • Conduct physical search for files that were out of office for longer than 5 days • Maintain data alphabetical list and all other list in HR Registry • Remove files of officials whom terminated service (close file and place exit document on file and move file to relevant storage e.g. Termination / dismissal and transfer out of DHA • Remove employee’s files on transfer promotion and transfer from DHA and to other Departments and give to Chief Registry Clerk to sign off and post • File documents on relevant Personnel File, within 48 hours • Number each of a document and capture it on the control sheet according to the HR Registry manual • Verily files in shelves annually against data file /name list • Check files for documents being misfiled and rectify • Assist with request personnel information in the HR Registry • Attend to client requests • Draw the file that was requested • Use the control file/ pink card to book out a file • Familiarise yourself with the HR Registry Procedure Manual • Handle telephonic and other registry enquiries received • Receive and register hand delivered mail and files • Handle incoming and outgoing correspondence in HR Registry • Receive all mail such as open distributed in HRM&D Branch • Assist with opening posts and the distribution of post received from main registry • Mail all HR post per sky-net or normal mail • Put date and stamp incoming and outgoing documents • Assist to open post • Collect post from Main Registry • Process documents for archiving and disposals in HR registry • Assist with disposal process on files which lapsed the kept period , which is in line with the D, record files • Assist to draft for files to be disposed • Assist to draft submission to the Directorate: Archives for approval for disposal • Assist with record when disposal company come to destruct • Files records on HR 3 Range • Work with clients and stakeholders on HR information enquiries • Liaise with clients on matters related to employee information • Benchmark with various institutions for best practice • Participate in the implementation of improvement of HR registry projects • Ensure compliance management practices • Provide inputs on the development of policies, procedures and monitor compliance • Support various units on the interpretation of policies and guidelines • Comply with relevant regulatory, internal and external compliance requirements • Keep up to date with compliance and regulatory requirements
ENQUIRIES : Ms M Van Der Westhuizen, Tel No: (012) 402 4211
CLEANER, REF NO: HRMC 47/22/7
SALARY LEVEL : A basic salary of R124 434 to R146 577 per annum (Level 3). In addition, a range of benefits are offered.
CENTRE : Port of Entry: Cape Town International Airport
REQUIREMENTS : • ABET qualification • No experience required • Knowledge of using variety cleaning equipment and products • Knowledge of general hygiene practices • Knowledge of facility layout • Proven client focus and orientation • Interpersonal and service hygiene skills • Basic literacy and numeracy • Communication • Overtime may be required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Perform general cleaning services in the Department • Clean kitchens and associated areas as per outlined standards • Ensuring the security and integrity of areas of cleaning • Report maintenance issues as per procedures • Ensure that refuse are disposed timeously • Maintain environment, deep clean carpeted and non-carpeted areas • Ensure maintenance of storage areas • Operate machinery as and when required • Cleaning of the offices, store and boardrooms’ • Dusting the furniture, vacuum clean and empty dustbin • Sweeping, floors, washing windows and waste removal • Cleaning of passage, kitchen, (general cleaning of the building) • Sweeping, washing and polishing the floors • Proper cleaning of the kitchen and equipment • Collecting and cleaning of kettle, urns, and fill water jugs • Ensure that the boardroom is clean • Organise cups, kettle, glasses and water jugs • Maintain good relationship with employees in the Department • Build sound and sustainable relationships with clients • Establish and maintain good relations with employees • Maintain friendliness with employees all the time • Ensure compliance to regulatory requirement • Ensure compliance with relevant regulations • Perform duties within the relevant legislation, policies and procedures • Comply with relevant policies and procedures • Attend training courses as identified and agreed for appropriate development.
ENQUIRIES : Ms L Cloete, Tel No: (021) 395 5908
APPLICATIONS : Quoting the relevant reference number, direct your comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be considered, together with an Application for Employment Form (New Z.83), obtainable from any Public Service department or at www.gov.za, by the closing date to:-
Direct applications to the Department of Home Affairs Office as follows:-
Head Office:
Postal Address: Private Bag X114, Pretoria, 0001
Physical Address: 230 Johannes Ramokhoase (Proes) street, Cnr Thabo Sehume (Andries) street, Pretoria, 0001.