DEPARTMENT OF HOME AFFAIRS - CIRCULAR NO: 10 OF 2021

 
SELECTION: 
 Shortlisted Candidates for posts on Salary Level 9 and above will be subjected to technical test(s) (which test Candidates’ demonstrated professional and technical competency against the job requirements and duties). 
 All Candidates on Salary Level 11 and above will furthermore undergo a competency assessment, (which tests the Candidates’ demonstrated proficiency in the professional dimensions attached to the level of the post). 
 For lower level posts, preference may be given to locally based candidates on grounds of affordability. 
 Employment suitability checks (credit, criminal, citizenship, employment references and qualification verifications) 
 All Candidates applying for SMS posts (Salary Level 13 and above), will be required to complete the online “Pre-entry Certificate to Senior Management Services” course. The course is available at the National School of Government (NSG), under the name “Certificate for entry into the SMS”. Full details can be obtained via the following link: http://www.thensg.gov.za/training-course/sms-pre-entry-programme/.  Candidates wishing to be considered for appointment, are encouraged to enrol for this course immediately. 
 
 

 
 
TRAINING SPECIALIST, (2 POSITIONS), REF NO: HRMC 10/21/01 
SALARY : All-inclusive salary package of R733 257 to R863 748 per annum (Level 11). 
CENTRE : Head Office, Pretoria, Branch: Human Resource Management, Sub-Directorate: Provincial Delivery. 
 
REQUIREMENTS : • A 3 year tertiary qualification in Human Resources Development/ Education and Training or Public Administration, Security Studies at NQF Level 6 as recognised by SAQA • 3 years’ working experience in Assistant Director/ Junior Management level • Experience in developing and implementing education and training programmes • Extensive knowledge and experience in skills development and training • Knowledge of Public Service Education and Training strategies • Knowledge of Skills Development Act • Knowledge of the Public Sector Revised Human Resources Development Framework, Public Service Regulations and the Departmental Legislation and Prescripts • Knowledge of various training and /or learning methodologies and approaches • Knowledge of Human Resource Development Framework • Presentation and facilitation skills • Influencing and networking • A high degree of computer literacy especially using the Microsoft windows suite (e.g. MS Word, Excel, Outlook) • Good written and verbal communication skills • Business report writing and analytical skills. Project and program management • Planning and organizing • Conflict management and resolution • A valid drivers’ license and willingness to travel. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Manage and facilitate security and law enforcement training within the Department • Conduct training on matters of national security within the Department • Conduct training on law enforcement with specific emphasis on core functions of the Department (Immigration and Civic Services) • Conduct training on detection, interception and prevention of possible violations of Immigration Laws • Conduct training on intelligence gathering and counter intelligence analysis • Conduct training on detection of fraudulent document • Conduct training on profiling and classification of trends on behavioural patterns of persons entering and exiting the State • Conduct training on basic questioning and investigation • Conduct/facilitate further training interventions for the Department • Conduct training needs-based analysis and processes according to the Department’s training practices • Develop and review presentations to conduct training • Research additional information/resources to keep abreast of the latest training and development requirements • Conduct general and specialized DHA training needed for improved service delivery • Prepare and submit monthly, quarterly and annual reports on the implementation of training • Monitor and evaluate the implementation of the training plan to ensure retention of critical skills • Review training plans in-line with the Departmental Strategic Plan and the Business Plans of the Units • Analyse existing records of performance appraisal, training records , productivity records and customer complaints • Monitoring and evaluation of training interventions • Develop and implement quality management strategy and plans • Liaise and collaborate with Stakeholders on the development of the system level procedures and standard operating procedures • Apply and monitor standards created by external bodies, and integrate within internal quality management system • Establish and implement necessary communication strategy for the improvement and awareness of quality management system in the Department • Develop learners’ reaction questionnaire for quality assurance of training conducted • Contribute to the development of the quality control model • Ensure that evaluation criteria are present when evaluating value of training • Monitor the quality of learning provision through structured monitoring processes and procedures • Ensure that processes are followed accurately with no deviation that could compromise the quality of training offered by the department • Maintain an acceptance integrated quality management system (QMS) based on approved management policies • Implement a learner and learning management system to document and record all data relevant to the Department’s functions to ensure accurate operational information and compliance with all relevant policies • Monitor attendance and take corrective action for non-attendance of learners • Design and develop e-learning training material and programmes in-line with the South African curriculum framework • Define and design the learning methodology and delivery guidelines • Manage and facilitate the curriculum design, development of programmes and coordination of delivery • Develop course materials that are functional, intuitive, and informative and consistent with sound instructional design principles • Determine instructional effectiveness of course materials that are developed • Develop and provide recommendations for interface design, sequencing of instruction, and use of assessments and design of course materials and activities • Preparation of multimedia training materials and delivery of programs in training rooms or work environment • Gather and review information about national and sectoral skills development trends impacting on the department • Collection of data on different DHA core functions • Benchmark with other institutions with similar functions for best practice • Conduct assessments of training interventions • Develop the assessment method, tool and assessment appeal procedures • Conduct individual competency assessments to ensure that training needs are properly reflected on the education and training strategy of the designated Units • Consult with line managers on the impact of training interventions to ensure return on investment for training interventions conducted • Manage data integrity of, and reporting on the department training to ensure that all corporate and statutory training requirements are met • Ensure compliance to PFMA and National Treasury Regulations. 
 
ENQUIRIES : Mr J Skhosana, Tel No: (012) 406 2743 /063 681 9503 
 
 
 
 
 
ASSISTANT DIRECTOR: AIRLINE LIAISON ANALYSIS, REF NO: HRMC 10/21/02 
SALARY LEVEL : A basic salary of R470 040 to R553 677 per annum (Level 10). In addition, a range of competitive benefits are offered. 
CENTRE : Head Office, Pretoria, Branch: Immigration Services, Sub-Directorate: Airline Liaison Analysis. 
 
REQUIREMENTS : • A 3 year tertiary qualification in Operations Management or Public Management at NQF level 6 as recognized by SAQA • 2 years’ experience in a supervisory level • Knowledge of the South African Constitution • Knowledge of the Public Service Regulatory Framework, Immigration Act and Refugees Act • Understanding of Departmental legislation and Human Resources legislation and prescripts • Strategic planning and strategic management • Service delivery innovation • Client orientation and customer focus • People management and empowerment • Honesty and integrity • Project management • Change management • Knowledge management • Business report writing and presentation skills • Corruption measures and principles. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: • Ensure the correctness and completeness of the registers for administrative fines • Conduct research and analysis on various issues pertaining to inadmissible passengers trends • Compile statistical analysis on administrative fines and advice on short term interventions • Provide policy guidance to ensure adherence to legislation, standards and procedures • Ensure the effective management of administrative fines • Liaise with other line managers, port managers, private entities and government departments on airline liaison matters • Provide advice on matters relating to airline liaison and consult line managers regarding the drafting and implementation of standard operating procedures • Implementation of policy, procedures, directives and regulations • Implement the airline liaison policies, code of practice and directives • Implement governance processes, framework and procedures • Ensure compliance with all audit requirements, quality and risk management frameworks, standards and procedures • Interpret and implement all organisational circulars, policy and other communications that impact on the operation of the Unit • Ensure physical, human and financial resources • Monitor and report on the utilization of equipment • Co-ordinate memorandum of understanding, service level agreements and expenditure review • Ensure capacity and development of staff • Enhance and maintain employee motivation and cultivate a culture of performance management • Ensure that the Division is adequately staffed • Evaluate and monitor performance • Maintain asset register. 
 
ENQUIRIES : Ms M Greyling, Tel No: (012) 406 4587 /082 907 8509 
 
 
 
 
 
SENIOR FINGERPRINT EXPERT, REF NO: HRMC 10/21/03 
SALARY LEVEL : A basic salary of R316 791 to R373 167 per annum (Level 8). In addition, a range of competitive benefits are offered 
CENTRE : Head Office, Pretoria, New Cooperation Building, Branch: Civic Services, Division: Duplicates. 
 
REQUIREMENTS : • A 3 year tertiary qualification in Public Administration or related field or an NQF level 6 equivalent is required as recognised by SAQA • Minimum of 2 years’ experience in Public Administration or Identification is required • Completion of training on fingerprint identification and classification presented by the Department will be required • Experience in managing a team would be an added advantage • Knowledge of task planning and allocation • Knowledge of the South African Constitution • Knowledge of the Public Service Act and Regulations • Knowledge of the Identification Act • Understanding of departmental Human Resources legislation and prescripts • Applicant appointments will be subject to security clearance testing and aptitude testing • Leading and supervising skills • Service delivery, customer focus, honesty and integrity • Communication and Investigative skills • Basic computer literacy, record management and statistical skills • Overtime may be required. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks:  • Supervise the effective daily operation of the Fingerprint Verification Unit • Oversee the effective administration fingerprint verification and processing of applications • Conduct random testing of finalised work of fingerprint officers and comparers • Oversee the processing of photographs, fingerprints and special functions in accordance with DHA guidelines and requirements • Monitor daily performance and take corrective action or escalate in accordance with Departmental guidelines • Perform end of day duties and produce daily reports/statistics regarding turnaround times, documents processed and error rates • Manage records/documentation according to Departmental policies and requirements • Coordinate and facilitate the provision of adequate training to all fingerprint personnel • Deal with standard and non-standard requests and issues from staff in the execution of their duties • Provide advice and assistance to staff members in the execution of their daily tasks • Deal with enquiries from Front Offices, other government Departments, Embassies, Senior Managers, Ministry and referred Media cases • Provide support and guidance on the resolving and to investigate problem cases and prepare submissions • Ensure efficient and effective application and utilisation of resources within the Fingerprint Verification Unit • Oversee the performance and discipline of the staff members and identify and address minor performance problems • Direct staff in dealing with leave and other Human Resources administration requirements within the Unit • Coach an effective team to ensure the processing/administering of all functions • Encourage and recognise customer focus, counter corruption and service delivery • Assist staff in the effective utilisation of technology and equipment within the Unit • Provide on the job training and mentoring to all staff relating to the effective operation of their functions (Including new staff) • Act as a role model for all new processes, systems or practices • Ensure that all team members have the tools, templates and relevant equipment to deliver on service requirements • Ensure effective risk and compliance management • Coach and guide staff on all relevant DHA regulatory, internal and external compliance requirements • Keep up to date with DHA policy requirements, regulatory requirements and circulars and liaise with team and management to ensure awareness, understanding and accurate implementation • Review the working environment and report all Occupational Health and Safety issues to management • Ensure adherence with the code of conduct, disciplinary code and working hours of the Department. 
 
ENQUIRIES : Ms M Mowayo, Tel No: (012) 402 2165

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APPLICATION INSTRUCTIONS.
Quoting the relevant reference number, direct your comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be considered, copies of qualifications, ID and drivers’ license where applicable, together with an Application for Employment Form (Z.83), obtainable from any Public Service department or at www.gov.za, by the closing date to:- 
Head Office: 
Postal Address: Private Bag X114, Pretoria, 0001 
Physical Address: 230 Johannes Ramokhoase (Proes) street, Cnr Thabo Sehume  (Andries) street, Pretoria, 0001

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