DEPARTMENT OF HOME AFFAIRS - CIRCULAR MINUTE NO 24 OF 2022

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DIRECTIONS TO APPLICANTS 
 
CLOSING DATE: 10 MAY 2022 
 
APPLICATIONS:
Applications must be - 
 sent to the correct address specified at the bottom of each position, on or before the closing date; 
 submitted on the new Application for Employment Form (Z.83), obtainable at www.gov.za; 
 accompanied by a comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be considered, including the details of at least two contactable employment references (as recent as possible); 
 accompanied by a copy of the Applicant’s ID, valid driver’s license and relevant highest educational qualifications. Applicants who possess (a) foreign qualification(s), must also submit the evaluated results of such qualifications, as received from the South African Qualifications Authority (SAQA); and 
 limited to 2.5MB in size, if emailed. Should an automated acknowledgement of receipt not be received when an application is emailed, this could mean that the application did not reach the Department due to the size of the attachments. Should this occur, kindly resend the application in 2 / 3 parts, splitting the attachments accordingly. 
 
SELECTION: 
 Shortlisted Candidates will be subjected to an interview and technical assessment(s) (which assesses the Candidates’ demonstrated professional and technical competency against the job requirements and duties). 
 Candidates potentially considered suitable after the interview and technical test(s), will be subjected to a competency assessment (which tests the Candidates’ demonstrated proficiency in the professional dimensions attached to the level of the post); employment suitability checks (credit, criminal, citizenship, employment references and qualification verifications); and will be required to complete the online “Pre-entry Certificate to Senior Management Services” course. The course is available at the National School of Government (NSG), under the name “Certificate for entry into the SMS”. Full details can be obtained via the following link: http://www.thensg.gov.za/training-course/sms-pre-entry-programme/. Candidates wishing to be considered for appointment, are encouraged to enrol for this course immediately. 
 A positive security clearance is a pre-requisite for appointment into the position. 
 
APPOINTMENT: Appointed persons will be required to - 
 enter into an employment contract; and 
 serve a prescribed probation period.

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DEPUTY DIRECTOR: EXECUTIVE AND SECRETARIAT SUPPORT, REF NO: HRMC 24/22/1 
SALARY LEVEL : All-inclusive salary package of R744 255 to R876 705 per annum (Level 11). 
CENTRE : Pretoria, Arcadia, Branch: Border Management Authority. 
 
REQUIREMENTS : • A tertiary qualification in Public/Business Management or relevant field at NQF level 7 or equivalent as recognised by SAQA • 3-5 years middle management experience in Administration or Public Management, and a working understanding of corporate governance • Knowledge of the South African Constitution, the Public Service Regulatory Framework and Public Finance Management Act • Knowledge of the National Treasury Regulations, reporting frameworks and critical timelines • Knowledge and understanding of the BMA Legislations and Prescripts • Knowledge of Supply Chain Management process and procedures • Understanding of all BMA legislation and related prescripts • Knowledge of the National Treasury Public Sector Risk Management Framework • Understanding of other best practice e.g. frameworks for Corporate Governance, compliance and reporting • Computer literacy • Ms Office packages • Middle Management Leadership Program (MMLP) • Verbal and written communication skills • Decision-making, knowledge management, planning and organising • Time management, Customer focus and good telephone etiquette • Good grooming and presentation skills • Ability to work under pressure and meet deadlines • A valid drivers’ license, willingness to travel and work extended hours. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: 
• Coordinate the effective operations within the office of the Commissioner • Coordinate the effective secretarial support services to the Commissioner including extensive diary management • Liaise and interact with various departmental business units regarding enquiries, queries and any information requested from the Unit • Coordinate, monitor and compile realistic schedules of appointments for the Commissioner • Handles the procurement of standard items such as stationery, refreshments etc. activities for the Commissioner • Monitor the flow of correspondence and monitor target dates and turnaround times • Consolidate reports and quality assurance progress reports, monthly reports, quarterly reports and annual reports on performance management, budget planning and strategic planning • Compile submissions/ reports and make notes and/ or recommendations • Coordinate financial and administrative support of the Commissioner • Provide inputs on the compilation of annual budget of the Commissioner’s office • Provide monthly financial forecasts for each responsibility • Monitor the unit’s expenditure in line with financial requirements and objectives • Manage external contractors and suppliers in an effective and efficient manner • Liaise with internal business Unit to ensure that supply chain management and asset management are effectively managed • Participate in the drafting and submitting of proposals, plans and budgets in advance for all project initiatives that are required within the Unit • Coordinate multi-level financial administration of all users and groups for the Commissioner • Recommend methods and procedural on financial changes of the Commissioner’s activities • Ensure innovation and service delivery within the Unit • Coordinate and implement technical expertise within the Unit and keep abreast of technical developments • Provide guidance on the development of practical, responsive solutions related to the office of the Commissioner • Develop and implement central repositories of documents • Form relationship with internal and external stakeholders • Liaise with service providers, vendors and consultants • Benchmark with various institutions for best practice • Revisit, review and streamline all processes to ensure accuracy and efficiency in operations execution • Participate in the implementation of efficiency improvement projects • Implement best practices to improve processes and procedures in the office of the Commissioner • Build partnerships with various internal and external stakeholders • Ensure the implementation of effective risk and compliance management practices • Ensure compliance to all relevant regulatory, internal and external compliance requirements • Report on all risk and financial indicators including e.g. financial losses, overpayment, etc. according to required format • Keep up to date with compliance and regulatory requirements and liaise with all relevant Stakeholders within and external to the organisation to ensure accurate implementation • Establish and implement a quality control, norms and standards framework for human resource stakeholder interaction and service delivery • Interpret and implement all organisational circulars, policy and other communications that impact on the operation of the business Unit • Manage human, physical and financial resources within the Unit • Participate in the development of the operational plans of the Commissioner’s office (Unit) • Develop and implement the work plan of the Unit against targets • Manage expenditure of the unit against projects and programmes • Ensure effective talent management within the unit (attraction, retention, development) • Ensure effective and compliant implementation of performance management within the Unit • Ensure effective management of grievances, and discipline within the Unit • Ensure that employees are equipped with the required skills to manage transformation and transition • Manage assets in line with the Supply Chain Management and Public Finance Management Act. 
 
ENQUIRIES : Ms P Makhalima, Tel No: (012) 406 4248 
 
 
 
 
 
 
DEPUTY DIRECTOR: BRANCH COORDINATOR, (2 POSITIONS), REF NO: HRMC 24/22/2 
SALARY LEVEL : All-inclusive salary package of R744 255 to R876 705 per annum (Level 11). 
CENTRE : Pretoria, Arcadia, Branch: Border Management Authority. 
 
REQUIREMENTS : • A qualification in Public Management /Business Management or tertiary qualification relevant field at NQF level 7 or equivalent is required as recognized by SAQA • Knowledge of the South African Constitution, the Public Service Regulatory Framework and Public Finance Management Act • Knowledge of the National Treasury Regulations, reporting frameworks and critical timelines • Knowledge and understanding of the BMA Legislations and Prescripts • Knowledge of Supply Chain Management process and procedures • Understanding of all BMA legislation and related prescripts • Knowledge of the National Treasury Public Sector Risk Management Framework • Understanding of other best practice e.g. frameworks for Corporate Governance, compliance and reporting • Computer literacy • Ms Office packages • Middle Management Leadership Program (MMLP) • Verbal and written communication skills • Decision-making, knowledge management, planning and organising • Time management, Customer focus and good telephone etiquette • Good grooming and presentation skills • Ability to work under pressure and meet deadlines • A valid drivers’ license, willingness to travel and work extended hours. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: 
• Manage the functions of Monitoring and Risk Mitigation Chief Directorates and all functional areas of Corporate Support. Scrutinize documents to determine action/information/documents required • Records minutes/resolutions and communicate/disseminate to relevant role players • Compile the agenda of meetings and ensure the circulation of accompanying memoranda • Coordinate all branch meetings including overseeing the logistics • Coordination parliamentary enquiries with relevant Unit • Manage general support services in the office of the Manager • Manage the engagements of the Deputy Commissioner • Set up and maintain the systems in the office that will ensure efficiency in the office • Ensure the safe keeping of all documentation in the office • Handling all correspondence and queries requiring the attention of the manager • Undertake policy or line function tasks as required • Compile memoranda, reports, submission and a variety of other correspondence as required • Compile presentations and basic speeches for the Deputy Commissioner through proper coordination with relevant specialist/technical Units • Draft responses for submission to internal and external stakeholders • Source information and compile memoranda as required • Co-ordinate, follow up and compile reports of a transversal nature for the Deputy Commissioner and advise/sensitize the Deputy Commissioner on reports to be submitted (for example by components etc.) • Co-ordinate external strategic alliances between the office of the manager and other stakeholders • Liaise with stakeholders to ensure the integration of programmes • Scrutinize documents to determine actions/information/documents required • Records minutes/resolutions and communicate/dissemination to relevant role players, follow-up on progress made, prepare briefing notes as well as other documents • Compile the agenda of meetings chaired by the Deputy Commissioner and ensure circulation of accompanying memoranda • Co-ordinate the performance agreement/assessments and financial disclosures pertaining to Mangers • Manage the integration and delivery of priority projects and programmes within the functional area of the DC • Manage effective implementation and management of identified priority projects • Manage integration and uniformity of all priority projects/programmes to ensure successful implementation • Manage that changes in circumstances affecting the programme/projects are evaluated and appropriate action is taken • Establish a work programme and schedule in collaboration with professional project managers, so that there is effective planning, control and management of programmes/projects • Direct and co-ordinate activities of project managers, so that projects progress on schedule and within prescribed time and budget • Integrate and monitor programme/project progress in terms of agreed performance and quality • Provide project managers with project governance frameworks, tools and methods to ensure their projects comply with the standardised project management methodologies • Monitor project / programme and resources and expenditure (money, material and employees) to ensure that projects are delivered on time and within budget • Manage to ensure that programme/project risk assessments are undertaken and addressed • Provide feedback to the Deputy Commissioner on progress of projects • Manage physical, human and financial resources • Ensure that budget spending is maximized in line with strategic objective • Monitor and report on the utilization of equipment • Ensure that the preparations of the budget are in line with strategic plans & BMA objectives • Ensure proper implementation of the budget by monitoring, projecting & reporting on expenditure • Co-ordinate memorandum of understanding, service level agreements and expenditure review • Enhance and maintain employee motivation and cultivate a culture of performance management • Ensure that the Division is adequately staffed • Evaluate and monitor performance and appraisal of employees 
 
ENQUIRIES : Ms P Makhalima, Tel No: (012) 406 4248 
 
 
 
 
 
 
ASSISTANT DIRECTOR: ADMINISTRATION, REF NO: HRMC 24/22/3 
SALARY LEVEL : A basic salary of R382 245 to R450 255 per annum (Level 9). In addition, a range of benefits are offered. 
CENTRE : Pretoria, Arcadia, Branch: Border Management Authority. 
 
REQUIREMENTS : • An undergraduate qualification in Office Management or related field at NQF level 6 as recognised by SAQA • A minimum of 3 years’ experience at Senior Administrative Officer level is required • Knowledge of Office Administration • Knowledge of the Public Service Regulatory Framework • Knowledge and understanding of the Border Management Agency and all applicable Legislations and Prescripts • Knowledge of various filing systems • Computer literacy • Ms Office packages • Middle Management Leadership Program (MMLP) • Verbal and written communication skills • Decision-making, knowledge management, planning and organising • Time management, Customer focus and good telephone etiquette • Good grooming and presentation skills • Ability to work under pressure and meet deadlines • A valid drivers’ license, willingness to travel and work extended hours. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: 
• Coordinate administration and secretariat services for BMA meetings • Facilitate the logistical arrangements for the management, projects and governance committee meetings • Develop the meeting agenda and distribute meeting packs to relevant stakeholders • Follow-up on progress status on key resolutions taken from the BMA meetings • Safe keep the meeting records and documents including meeting notices, declarations, attendance registers, minutes, agendas, resolutions, actions items, reports etc. • Facilitate the administrative support to all Stakeholders • Keep abreast of best practice initiatives and developments within the secretariat field • Maintain an information management system/ database/ archive system for BMA • Facilitate finance and administration processes within the Unit. Control the administration of office maintenance, financial, human resources, and procurement matters in the Unit • Control the flow of correspondence and monitor target dates and turnaround times • Compile financial and administration reports and documents (S&T claims and travelling) • Assist with Medium Term Expenditure Framework processes in the Office • Ensure the effective compilation of budget and cash flow projections for the Office • Implement policies, procedures, directives and regulations related to BMA • Facilitate the reviewed policies and code of practice for the BMA • Implement governance processes, framework and procedures of the reviewed policies • Ensure compliance with all audit requirements, quality and risk management frameworks, standards and procedures • Monitor quality, risk, standards and practices against prescribed frameworks • Ensure compliance with all audit requirements within the BMA • Interpret and implement all organisational circulars, policy and other communications that impact on the operation of the Unit • Facilitate the effective operations in the Department • Drive the implementation of the Batho Pele Principles within the Department in all interactions with suppliers • Monitor performance against service level agreements and ensure effective service delivery • Interpret and maintain statistical information regarding service level standards, bottlenecks, volumes, trends and error rates • Develop and implement quality assurance and data quality strategies • Ensure the effective and uniform implementation of Standard Operating Procedures (SOPs) • Ensure the implementation of effective risk and compliance management practices • Ensure compliance to all relevant regulatory, internal and external compliance requirements • Report on all risk and financial indicators including e.g. financial losses, overpayment, etc. according to required format • Keep up to date with compliance and regulatory requirements and liaise with all relevant Stakeholders within and external to the organisation to ensure accurate implementation • Establish and implement a quality control, norms and standards framework for human resource stakeholder interaction and service delivery • Interpret and implement all organizational circulars, policy and other communications that impact on the operation of the business Unit • Supervise and control human, financial, physical and information resources • Develop the activity plan according to the operational requirements of the office • Monitor the office of the Commissioner in an effective manner • Ensure compliance of the unit against finance, asset management, supply chain and procurement regulations and policy requirements • Monitor the financial resources (i.e. petty cash) in accordance to the PFMA • Monitor financial risks in relation to the projects in the Unit. 
 
ENQUIRIES : Ms P Makhalima, Tel No: (012) 406 4248 
 
 
 
 
 
 
ASSISTANT OFFICE MANAGER (ASSISTANT DIRECTOR), REF NO: HRMC 24/22/4 
SALARY LEVEL : A basic salary of R382 245 to R450 255 per annum (Level 9). In addition, a range of benefits are offered. 
CENTRE : Pretoria, Arcadia, Branch: Border Management Authority. 
 
REQUIREMENTS : • An undergraduate qualification in Office Management or related field at NQF level 6 as recognised by SAQA • A minimum of 3 years’ experience at Senior Administrative Officer level is required • Knowledge of Office Administration • Knowledge of the Public Service Regulatory Framework • Knowledge and understanding of the Border Management Agency and all applicable Legislations and Prescripts • Knowledge of various filing systems • Computer literacy • Ms Office packages • Middle Management Leadership Program (MMLP) • Verbal and written communication skills • Decision-making, knowledge management, planning and organising • Time management, Customer focus and good telephone etiquette • Good grooming and presentation skills • Ability to work under pressure and meet deadlines • A valid drivers’ license, willingness to travel and work extended hours. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: 
• Administer effective operations within the office of the Commissioner • Provide effective `executive support services to the Commissioner including extensive diary management • Liaise and interact with various departmental business units regarding enquiries, queries and any information requested from the Unit • Receive, record and compile realistic schedules of appointments for the Commissioner • Handles the procurement of standard items such as stationery, refreshments etc. activities for the Commissioner • Control the administration of office maintenance, financial, human resources, and procurement matters in the Unit • Make travel arrangement and accommodation and process travel and subsistence claims • Provide administrative duties i.e. filling of documents, leave and telephone accounts register • Control the flow of correspondence and monitor target dates and turnaround times • Consolidate reports and quality assurance e.g. progress reports, monthly reports, quarterly reports and annual reports on performance management, budget planning and strategic planning • Scrutinize submissions/ reports and make notes and/ or recommendations • Monitor and control exhibits / evidence found to be handed over to other Agencies • Oversee transfer of arrested illegal foreigners/ detainees to the nearest ports of entry or police station for deportations • Compile and review reports as required by higher authority • Ensure innovation and service delivery within the Unit • Coordinate and implement technical expertise within the Unit and keep abreast of technical developments • Provide guidance on the development of practical, responsive solutions related to the office of the Commissioner • Develop and implement central repositories of documents • Form relationship with internal and external Stakeholders • Liaise with service providers, vendors and consultants • Benchmark with various institutions for best practice • Revisit, review and streamline all processes to ensure accuracy and efficiency in operations execution • Participate in the implementation of efficiency improvement projects • Implement best practices to improved processes and procedures in the office of the Commissioner • Build partnerships with various internal and external Stakeholders • Ensure the implementation of effective risk and compliance management practices • Ensure compliance to all relevant regulatory, internal and external compliance requirements • Report on all risk and financial indicators including e.g. financial losses, overpayment, etc. according to required format • Keep up to date with compliance and regulatory requirements and liaise with all relevant Stakeholders within and external to the organisation to ensure accurate implementation • Establish and implement a quality control, norms and standards framework for human resource stakeholder interaction and service delivery • Interpret and implement all organisational circulars, policy and other communications that impact on the operation of the business Unit • Supervise and control human, financial, physical and information resources • Develop the activity plan according to the operational requirements of the office • Monitor the office of the Commissioner in an effective manner • Ensure compliance of the unit against finance, asset management, supply chain and procurement regulations and policy requirements • Monitor the financial resources (i.e. petty cash) in accordance to the PFMA • Monitor financial risks in relation to the projects in the Unit. 
 
ENQUIRIES : Ms P Makhalima, Tel No: (012) 406 4248

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SENIOR ADMINISTRATIVE OFFICER, REF NO: HRMC 24/22/5 
SALARY LEVEL : A basic salary of R321 543 to R378 765 per annum (Level 8). In addition, a range of benefits are offered. 
CENTRE : Pretoria, Arcadia, Branch: Border Management Authority. 
 
REQUIREMENTS : • An undergraduate qualification in Administration or related field at NQF Level 6 as recognized by SAQA • A minimum of 2 years’ experience as Administrative Officer/ Chief Administration Clerk • Experience in administration is required • Extensive knowledge of various filing systems • Knowledge of the Public Service Regulatory Framework, National Treasury Regulations and Public Finance Management Act (PFMA) • Knowledge and understanding of the BMA Legislations and Prescripts • Knowledge of Supply Chain Management processes and procedures as well as Human Resource Regulatory Framework • Computer literacy • Ms Office packages • Verbal and written communication skills • Decision-making, knowledge management, planning and organising • Time management, Customer focus and good telephone etiquette • Good grooming and presentation skills • Ability to work under pressure and meet deadlines • A valid drivers’ license, willingness to travel and work extended hours. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: 
• Provide administrative support in the Unit • Perform general administrative activities in support of the Unit (travel, venues and accommodation arrangement) • Ensure the administration of office correspondence, documents and reports (Compile letters, memorandums, submissions, reports and minutes for the Unit) • Ensure the maintenance of filling system for the Unit • Compile financial and administration reports and documents • Ensure compilation of budget and cash flow projections • Convene and attend meetings and act as secretary during meetings • Ensure accurate Completion of subsistence claims • Keep track of all incoming work and ensure that all deadlines are met • Liaise with all Stakeholders relevant to the Unit • Ensure the flow of information and documents in the Unit • Ensure that forms and documents related to claims, payments, invoices and consultant fees relevant to the unit are processed • Provide office administration services in the functional Unit • Booking and confirming appointments, message taking, photocopying • Administer petty cash management and mailing • Type correspondence as and when required • Coordinating of records system ensuring confidentiality of documents • Develop, store and monitor data into relevant data bases and information management systems • Provide secretarial support, photocopying and basic administrative duties • Maintain and monitor stationary, office supplies and consumables • Oversee office equipment and organise maintenance and repairs as required • Prepare and take minutes for meetings, preparation of reports as required • Maintain and improve administrative systems and processes • Ensure innovation and service delivery within the Unit • Coordinate and implement technical expertise within the Unit and keep abreast of technical developments • Provide guidance on the development of practical, responsive solutions related to the office of the projects • Develop and implement central repositories of documents • Ensure the implementation of effective risk and compliance management practices • Report on all risk and financial indicators including e.g. financial losses, overpayment, etc. according to required format • Comply to regulatory requirements and liaise with all relevant Stakeholders within and external to the organisation to ensure accurate implementation • Ensure compliance with Supply Chain Management and asset management policies and regulations • Interpret and implement all organisational circulars, policy and other communications • Monitor human, financial and physical resources • Monitor and co- ordinate leave management and other Human Resources administration requirements within the Unit • Liaise with internal business units to ensure that supply chain management and asset management are effectively managed • Monitor the budget of the Unit in consultation with the line manager and Finance. 
 
ENQUIRIES : Ms P Makhalima, Tel No: (012) 406 4248 
 
 
 
 
 
 
PERSONAL ASSISTANT, (2 POSITIONS), REF NO: HRMC 24/22/6 
SALARY LEVEL : A basic salary of R261 372 to R307 890 per annum (Level 7). In addition, a range of benefits are offered. 
CENTRE : Pretoria, Arcadia, Branch: Border Management Authority. 
 
REQUIREMENTS : • A grade 12 Certificate at NQF level 4 plus a Certificate in Office Administration /Secretarial or other related as recognised by SAQA • A minimum of 2 years’ Secretarial/ Receptionist experience is required • Knowledge of Office Administration • Knowledge of the Public Service Regulatory Framework • Knowledge and understanding of the BMA Legislations and Prescripts • Knowledge of various filing systems • Computer literacy • Good verbal and written communication skills • Decision-making, knowledge management and customer focus • Good grooming and presentation skills. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: 
• Provide a secretarial support services • Receive telephone call in an environment where, in addition to the calls discretion is required to decide to whom the call should be forwarded • Operates and ensure that office equipment e.g. fax machines and photocopies are in good working order • Record the engagements between the Deputy Commissioner and Executive, and Senior management members • Utilizes discretion to decide whether to accept/ decline or refer to other employees requests for meetings, based on the assessed importance and urgency of the matter • Coordinate with and sensitize/ advises the Deputy Commissioner regarding engagements • Compile realistic schedules of appointments • Render administrative support services • Ensure the effective flow of information and documents to and from the office of the Deputy Commissioner • Ensure the safekeeping of all documentation in the office of the Deputy Commissioner in line with relevant legislation and policies • Obtain inputs, collate and compile reports (e.g progress reports, monthly reports, management reports) • Scrutinize routine submissions/ reports and make notes and/ or recommendations • Respond to enquiries received from internal and external stakeholders • Draft documents as required • File documents for the manager and the unit where required • Collect, analyze and collate information requested by the Deputy Commissioner • Clarify instructions and notes on behalf of the Deputy Commissioner • Ensure that travel arrangements are well coordinated • Prioritize issues in the office of the Deputy Commissioner • Manage the leave register and telephone accounts for the office • Handle the procurement of standard items like stationary, refreshment etc for the activities of the Deputy Commissioner and the office • Obtain necessary signature on documents such as procurement advices and monthly salary reports • Provide support to the Deputy Commissioner regarding meetings • Scrutinize documents to determine actions/ information/ other documents required for meetings • Collects and compile all necessary documents for the manager to inform him/ her on the contents • Records minutes/ decisions and communicate to relevant role players, follow- up on progress made • Prepares briefing notes for the Deputy Commissioner as required • Coordinate logistical arrangements for meetings when required • Support the manager with administration of the budget • Collect and coordinate all the documents that relate to the Deputy Commissioner’s budget • Assist the Deputy Commissioner in determining funding required for purposes of MTEF submissions • Keep record of expenditure commitments, monitor expenditure and alert the Deputy Commissioner of possible over- and under spending • Check and correlate BAS report to ensure that the expenditure is allocated correctly • Identify the need to move funds between items, consults with the Deputy Commissioner and compile draft memos for the purpose • Compare the MTEF allocation with the requested budget and inform the Deputy Commissioner of changes • Study relevant public service and the departmental prescripts/ policies and other documents and ensure the application thereof is understood properly • Remain up to date with regard to the prescripts/ policies and procedures applicable to the work terrain to ensure efficient and effective support to the Deputy Commissioner • Remain abreast with the procedures and processes that apply in the office of the Deputy Commissioner. 
 
ENQUIRIES : Ms P Makhalima, Tel No: (012) 406 4248 
 
 
 
 
 
 
RECEPTIONIST, REF NO: HRMC 24/22/7 
SALARY LEVEL : A basic salary of R147 459 to R173 706 per annum (Level 4). In addition, a range of benefits are offered. 
CENTRE : Pretoria, Arcadia, Branch: Border Management Authority. 
 
REQUIREMENTS : • A grade 12 Certificate at NQF level 4 as recognized by SAQA • Knowledge of Office Administration and various filing systems • Computer literary • Knowledge of the Public Service Regulatory Framework. Knowledge and understanding of the BMA Legislations and Prescripts. Ms Office packages • Verbal and written communication skills • Decision-making, knowledge management, planning and organising • Time management, Customer focus and good telephone etiquette • Good grooming and presentation skills • Ability to work under pressure and meet deadlines. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: 
• Provide office support services in order to ensure efficiency and effectiveness within the office of the Commissioner • Receive, direct and relay telephone and fax • Direct internal and external members to the appropriate staff member • Greet, assist and/ or direct students, visitors and the general public • Advice clients on relevant matters based on their requests • Pick up and deliver the mail • Open and date stamp all general correspondence • Maintain the general filing system and file all correspondence • Assist in the planning, preparation of meeting, conferences and conference telephone calls • Maintain an adequate inventory of office supplies • Register the received documents for collection by registry or officials • Transfer or convey messages to internal officials through emails • Respond to public inquiries • Provide relevant information as required • Provide word-processing and secretarial support • Perform clerical duties in order to maintain office administration • Develop and maintain a current and accurate filing system • Assist with the filing and record keeping for all incoming and outgoing documents • Coordinate the repair and maintenance of office equipment • Keep a well organised administration system for the office of the Commissioner • Liaise with corporate services with regard to all matters pertaining to the administrative functioning of the office • Provide high level administrative support to the Commissioner, logistical and human resources. 
 
ENQUIRIES : Ms P Makhalima, Tel No: (012) 406 4248 
 
 
 
 
 
 
CLEANER, REF NO: HRMC 24/22/8 
SALARY LEVEL : A basic salary of R104 073 to R122 592 per annum (Level 2). In addition, a range of benefits are offered. 
CENTRE : Pretoria, Arcadia, Branch: Border Management Authority. 
 
REQUIREMENTS : • A Basic education – ABET is required as recognised by SAQA • Minimum of 1 year experience in Cleaning services • Basic literacy and numeracy • Knowledge of using variety cleaning equipment and products • Knowledge of general hygiene practices • Knowledge of facility layout • Proven client focus and orientation • Interpersonal, service hygiene and communication skills. 
 
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: 
• Perform general cleaning services in the Department • Clean bathrooms and kitchens and associated areas as per outlined standards • Set of keys and for ensuring the security and integrity of areas of cleaning • Report maintenance issues as per procedures • Ensure that refuse are disposed timeously • Maintain environment, deep clean carpeted and non-carpeted areas • Ensure maintenance of storage areas • Operate machinery as and when required • Cleaning of the offices, store and boardrooms • Dusting the furniture, vacuum, clean and empty of dustbins • Sweeping floors, washing windows and waste removal • Cleaning of passage, kitchen and stairs (General cleaning of the building) • Sweeping, washing and polishing the floors • Proper cleaning of the kitchen and equipment • Collecting of kettles and urns, cleaning them and filing of water jugs • Ensure that the boardroom is clean • Organize cups, kettles glasses jugs for water • Maintain good relationship with employees in the Department • Build sound and sustainable relationships with clients • Establish and maintain good relations within employees • Maintain friendliness with employees all the time • Ensure compliance to regulatory requirement • Ensure compliance with relevant regulations • Perform duties within the relevant legislation, policies and procedures • Comply with relevant policies and procedures. 
 
 
ENQUIRIES : Ms P Makhalima, Tel No: (012) 406 4248 
APPLICATIONS : Quoting the relevant reference number, direct your comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be considered, copies of qualifications, ID and drivers’ license where applicable, together with an Application for Employment Form (New Z.83), obtainable from any Public Service department or at www.gov.za, by the closing date to:- 
Direct applications to the Department of Home Affairs Office as follows:- 
Head Office: 
Postal Address: Private Bag X114, Pretoria, 0001 
Physical Address: 230 Johannes Ramokhoase (Proes) street, Cnr Thabo Sehume 
(Andries) street, Pretoria, 0001

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