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DEPARTMENT OF HIGHER EDUCATION AND TRAINING 
(UMFOLOZI TVET COLLEGE) 
 
APPLICATIONS: uMfolozi TVET College, HRM&D Unit, Private Bag X5023, Richards Bay 3900 or alternatively, applications can be hand-delivered to the Central Office, Naboomnek, Arboretum, Richards Bay 3900 
 
CLOSING DATE : 29 November 2018 at 16:00 
 
 
NOTE: Applications must be submitted on form Z83 (available at www.umfolozicollege.co.za, from schools, colleges and government departments) and must be completed in full and page 2 duly signed. Clear indication of the post and reference number that is being applied for must be indicated on your Z83 and covering letter. A recent, comprehensive Curriculum Vitae. Certified copies of all original qualifications (Matric Certificate must also be attached) and academic records, your ID Document and valid driver’s licence (certification must be within the last 3 months). Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of their Permanent Residence Permits to their application. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualifications Authority (SAQA). A separate application must be submitted for each post that you are applying for. Late (received after closing date and time), incomplete, emailed and faxed applications will not be considered. 
The employer is an equal opportunity affirmative, action employer. The employment decision shall be informed by the Employment Equity Plan of the Department. It is the Department’s intention to promote equity (race, gender and disability) in the Department through the filling of this post(s) with a candidate whose appointment will promote representatively in line with the numerical targets as contained in our Employment Equity Plan. The Employer reserves the right not to make an appointment. Where applicable, candidates will be subjected to a skills test. Correspondence will be limited to short-listed candidates. All short-listed candidates will be subjected to a qualifications and citizen verification; criminal record and financial/asset record checks. Applicants who have not been invited for an interview within 60 days of the closing date should consider their application unsuccessful. 
 
 
 
OTHER POSTS
 
 
FINANCIAL AID CLERKS REF NO: 2018/055 (X6 POSTS) 
SALARY: R163 563 per annum (Level 05) plus benefits as applicable in the Public Sector 
CENTRE: Chief Albert Luthuli Campus (X1 Post) 
Mandeni Campus (X1 Post) 
Esikhawini Campus (X1 Post) 
Eshowe Campus (X1 Post) 
Sundumbili Campus (X1 Post) 
Richtek Campus (X1 Post) 
 
REQUIREMENTS: Grade 12 or NCV level 4 with Mathematics or Accounting or an N6 in Financial Management together with 18 months relevant experience. One year administrative experience. Good understanding of DHET TVET College Bursary Scheme requirements and regulation of the National Students Financial Aid Scheme (NSFAS). Excellent administrative skills. Excellent attention to detail. Good competency in the capturing, recoding, and reporting of data and information. Proven computer literacy, including MSWord, MS Excel and MS PowerPoint. Good skills related to the preparation and implementation of financial aid-related plans. Advantageous: Divers Licence. 
 
DUTIES: College Bursary Administration: Ensure implementation of and continued compliance with College financial aid and DHET rules and guidance policies and procedures. Coordinate student support financial aid systems for the campus in collaboration with Financial Aid Officer. Facilitate all financial aid applications in a timely and accurate manner, including tuition, accommodation, travel and any other financial aid grants and loans and all payments. Maintain continuously updated records of all applications and the related documentation and status. Student Registration Support: Communicate DHET rules and guidelines and application status to campus students, relevant staff and SRC and ensure to form part on induction process. Ensure clear process steps are communicated to all students via College staff, SRC and other appropriate available platforms. Provide “help desk’’ access during registration in order to respond to any enquiries. DHET TVET College Bursary Scheme Administration: maintain a database of all students’ of the campus in terms of Department of Higher Education and Training and NSFAS requirements. Receive and log all applications and ensure all required information has been included. Submit applications to the relevant staff of any changes in requirements. Identify and improve application gaps and non-compliance. Report system and other financial aid issues, follow-up and ensure issues are resolved. Notify students and relevant staff of any changes in requirements. Financial Aid Information Management: Provide Financial Aid Officer with weekly and monthly reports on the progress of student’s bursary application activities and other related matters. Attend Financial Aid Committee meeting and other relevant meetings and provide necessary information. Provide data for the as requested by Senior Management Team, Academic board, College Council and Quarterly M&E report for DHET. Maintain information on scheme requirements, contact details and application guidelines. Maintain a database of key contacts and references for financial aid enquiries and advice.
 
ENQUIRIES: Mrs NNF Khanyile Tel No: (035) 902 9532 
 
 
 
 
 
STUDENT SUPPORT SERVICES ADMINISTRATION CLERK REF NO: 2018/056 
SALARY: R163 563 per annum (Level 05) plus benefits as applicable in the Public Sector 
CENTRE: Mandeni Campus 
 
REQUIREMENTS: Grade 12 or NCV level 4 Office Admin or equivalent qualification. Advantageous: Divers Licence. 
 
DUTIES: Reception Administration: Maintain the reception area; Attend to visitors and clients; Operate calls for Student Support Services and Zululand Career Centre; Administer the Career Development Officers attendance register; Maintain Student Support Services filling; Provide information to Campuses and make follow up to achieve set deadlines. Secretarial Support: Answer queries and communicate with visitors, staff and clients; Prepare documentation as required. 
 
ENQUIRIES: Mr S Mthembu Tel No: (035) 902 9655 
 
 
 
 
 
SENIOR ADMINISTRATION CLERK: TVETMIS REF NO: 2018/057 
SALARY: R163 563 per annum (Level 05) plus benefits as applicable in the Public Sector 
CENTRE: Sundumbili Campus 
 
REQUIREMENTS: Grade 12 or Equivalent and 2years related and complimentary experience in either the public or the private sector. Broad knowledge of information management. Proven computer literacy, including MSWord and MS Excel; Proven statistical analysis skills; Knowledge of the: the DHET/College’s regulatory and legislative framework; general information administration and management principles, methodologies and procedures; public sector management reporting requirements; the Coltech system. Ability to operate database systems. Good record keeping and administrative skills. Advantageous: Relevant three-year tertiary diploma/degree with computers. Coltech knowledge. 
 
DUTIES: Campus Data Capturing; Capture data related to the relevant campus. Information Validation: Compare source data with information to be captured to identify anomalies. Information Reporting; Analyse data and generate reports for management. Information Storage: Store information systematically in hard copy as well as electronically. Retrieve information on request. 
 
ENQUIRIES: Mrs NNF Khanyile Tel No: (035) 902 9532 
 
 
 
 
 
HUMAN RESOURCE CLERK PRODUCTION REF NO: 2018/045 
(Re-Advertisement)
SALARY: R163 563 per annum (Level 05) plus benefits as applicable in the Public Sector 
CENTRE: Central Office 
 
REQUIREMENTS: Grade 12 or equivalent qualification. A minimum of one-year experience in human resource sphere. Knowledge of human resource management & administration and registry duties, practices as well as the ability to capture data and operate a computer. Working knowledge and understanding of the legislative framework governing the Public Service. Knowledge of storage and retrieval procedures in terms of the working environment. Understanding of the work in human resource environment. Advantageous: N6 National Certificate in Human Resource Management / Public Management; Valid driver’s license. 
 
DUTIES: Implement Human Resource Administration Practices: Recruitment and Selection (advertisements, sifting, shortlisting, interviews, appointments, transfers, promotions, verification of qualifications and other security vetting, secretariat functions at shortlisting, interviews, absorptions, and probationary period’s e.g.) implement and maintain conditions of services( Leave, Housing, Medical, Injury on Duty, Long Service Recognition, Overtime, Relocation, Pension, Pension Allowances, PILIR, etc.) Administer Record Management. Administer Performance Management. Administer the process of termination of service. Address Human Resource Administration Enquiries. 
 
ENQUIRIES: Mrs NNF Khanyile Tel No: (035) 902 9532