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COUNCIL FOR GEOSCIENCE (CGS)
 
Job Title: Debtors Administrator 
Salary: R363 216.09 Cost to Company, per annum
Location: Head Office: Pretoria
Reporting Line: Manager - Finance
Overall Job Purpose: Provide debtor administrative function to the Council for Geoscience.
 
 
KEY RESPONSIBILITIES:
  • Receive invoice requisition forms and register requisition in the invoice register
  • Obtain invoice number and capture all relevant documentation
  • Check all documents attached to invoice requisition (Quote, PO, Job sheet, POP)
  • All invoices and PO numbers of the Lab invoices captured on Accpac must be entered on the Starlims system
  • Print AR Invoices after posting and attach to invoice requisitions
  • Issue credit applications forms to prospective clients on request
  • Check debtors’ credit application forms and ensure all details are correct and company documents are attached
  • Generate monthly statements and collect outstanding debts
  • Print daily bank statements and identify all credits on bank statement
  • Capture bank statements weekly on Cashbook correctly and on-time
  • Process debtor account adjustments or unapplied invoices on Accpac

  • Liaise with Nedbank and units to identify unallocated money on GL
  • Identified unallocated money must be captured in cashbook monthly
  • Compile Weekly Age Analysis Report on over 60 days accounts
  • Send final demand letters to debtors over 60 days overdue
  • Compile monthly reconciliation of Age Analysis and Trail balance
  • Compile Debtors Age Analysis for bad debt identification
  • Complete vendor applications with all documents attached as and when required  
  • Obtain all requisite authorization from relevant Managers, Executive Managers and the CEO office
  • Accurate, relevant, reliable and timeous provision of financial information
  • Compliance with CGS financial policies and procedures, PFMA, Treasury regulations, GAAP, IFRS
  • Perform month-end and year-end debt accounts closure processes
  • Ensure a filing system that is easily accessible and effective for ease of document tracking and retrieval
  • Proper upkeep of debtor files (invoices, credit notes, unallocated batches etc.)
  • Maintain debtor files (invoices, credit notes, unallocated batches etc.)
  • Maintain debtors’ function preprinted stationery
  • Maintain a filing system of all correspondences and documentation relating to Debtors Account
  • Ensure that controls supporting Debtors’ Account are adhered to at all times
  • Assist with the maintenance and update of Standard Operating Procedures  as and when required
  • Report on discrepancies between documents to be filed and transactions processed on the accounting system
  • Maintain an audit trail tracking the Debtors Account processing progress
  • Adherence to Good Accounting Practices within the area of responsibility
  • Ensure that queries are resolved within finance unit and report to operations and other support functions
  • Assist the internal and external Auditors with queries of the Creditors department
  • Communicate with client creditors department to address inquiries and resolve any arising issues
  • Compile and submit own Personal Development Plan
  • Participates in relevant and application training courses, workshops etc. as needed/directed
  • Contribute to the knowledge exchange or sharing activities

 
KEY PERSONAL ATTRIBUTES AND REQUIRED SKILLS:
  • Must be trustworthy, have integrity and honesty
  • Must have aptitude for figures
  • Must be accurate when dealing with information.
  • Must be able to take the initiative
  • Must be a self-starter
  • Must have leadership or supervisory skills
  • Must be assertive and self-motivated
  • Team player, ability to work as part of a team
  • Organized and deadline driven must have the ability to meet deadlines
  • Customer-service orientated
  • Professional/Excellent communication and organizational skills
  • Must be friendly.
 
QUALIFICATION AND EXPERIENCE:
  • A National Diploma in Accounting/Finance
  • Must have five (5) years or more debtors accounting experience in the service industry.
  • Computer literate.
  • Proficient with AccPac or equivalent financial system.
  • Must have Excel at mastery level.
  • Good knowledge of MS Word.
  • Ensure Stake Holder Centred Performance.
  • Ensure Execution and Achieve Results.
  • Ensure Improvement.
  • Good communication Skills.
  • Sound financial administrative skills.
  • Understanding of PFMA, Treasury regulations and CGS policies.
 

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The Council for Geoscience is committed to Employment Equity and diversity. In accordance with the Employment Equity prescripts, preference will be given but not limited to candidates from underrepresented designated groups. Female candidates and people with disabilities are encouraged to apply. If you meet the above requirements and wish to apply, please send your application as follows:-
To apply use:   careers@geoscience.org.za
Please quote the position title as a reference when submitting your applications.
 
Closing Date: 26 June 2019
 
All appointments are subject to a vetting process