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CITY OF JOHANNESBURG - VACANCY CIRCULAR: 029/2022: CITIZEN RELATIONSHIP AND URBAN MANAGEMENT (CRUM)
CITY OF JOHANNESBURG
Group Corporate & Shared Services: Group Human Capital Management
6th Floor, B Block Metropolitan Centre, 158 Civic Boulevard, Braamfontein
PO Box 1049 Johannesburg, South Africa, 2000
Tel +27(0) 11 407 6111 - Fax +27(0) 11 339 1878
www.joburg.org.za
VACANCY CIRCULAR 029/2022
This Vacancy is open to Employees of the City of Johannesburg and External Applicants
Closing Date Tuesday 31 May 2022
WE HAVE EXCITING CAREER OPPORTUNITIES FOR:
EXECUTIVE SECRETARY
PERMANENT POSITION
OPERATIONAL MANAGER: FINANCE, CONTRACTS, ASSETS & SUPPLY CHAIN MANAGEMENT
PERMANENT POSITION
APPLICATION REQUIREMENTS
• Complete the online job application form and attach all relevant and updated documents (Certified Qualification/s/Certificates, ID, and CV).
• Applicants should take note that they can be required to provide proof of original documents during the selection process.
• You will be requested to provide a brief description of your work experience relating to the vacancy.
• Applicants with membership to professional bodies need to provide a membership number and expiry date.
• If you are an internal applicant, your employee number will be required.
DISCLAIMER
• The City of Johannesburg applies the principles of employment equity as per the National legislation and policy guidelines and will consider designated groups in line with these requirements. We are an equal opportunity employer.
• By submitting your application for a position at the City of Johannesburg, you are consenting that the personal information submitted as part of your application may be used for the purposes of the Recruitment and Selection and related process.
• However, registering your CV and/or receipt and acknowledgement of any kind shall not be an indication that your application will be successful and/or lead to employment.
• The City of Johannesburg shall not be liable for any damage, loss or liability of whatsoever nature arising from your use of the job opportunity section of this website.
• The City of Johannesburg reserves the right not to make an appointment.
APPLICATION REQUIREMENTS
• Complete the online job application form and attach all relevant and updated documents (Certified Qualification/s/Certificates, ID, and CV).
• Applicants should take note that they can be required to provide proof of original documents during the selection process.
• You will be requested to provide a brief description of your work experience relating to the vacancy.
• Applicants with membership to professional bodies need to provide a membership number and expiry date.
• If you are an internal applicant, your employee number will be required.
DISCLAIMER
• The City of Johannesburg applies the principles of employment equity as per the National legislation and policy guidelines and will consider designated groups in line with these requirements. We are an equal opportunity employer.
• By submitting your application for a position at the City of Johannesburg, you are consenting that the personal information submitted as part of your application may be used for the purposes of the Recruitment and Selection and related process.
• However, registering your CV and/or receipt and acknowledgement of any kind shall not be an indication that your application will be successful and/or lead to employment.
• The City of Johannesburg shall not be liable for any damage, loss or liability of whatsoever nature arising from your use of the job opportunity section of this website.
• The City of Johannesburg reserves the right not to make an appointment.
EXECUTIVE SECRETARY: CITIZEN RELATIONSHIP & URBAN MANAGEMENT
PERMANENT POSITION
DEPARTMENT: Citizen Relationship and Urban Management (CRUM)
BRANCH: Regional Director’s Office (Region G)
DESIGNATION: Executive Secretary
REMUNERATION: R421 841,74 pa (all-inclusive cost to company)
LOCATION: Region G
MINIMUM REQUIREMENTS:
• Grade 12 plus Secretarial Diploma/Office Administration (NQF 5/6);
• 1 - 3 years’ relevant experience.
PRIMARY FUNCTION:
To coordinate activities and requirements associated with the Regional Director through the application of administrative and secretarial procedures and the execution of sequence associated with the communication, planning, prioritization and organization of confidential and important appointments, events and meetings.
KEY PERFORMANCE AREAS:
• Execute specific instructions and applying laid down procedures with respect to coordinating the Regional Director’s diary and events;
• Perform tasks and associated with the provision of reception/telephonic and office support to the Regional Director;
• Perform specific tasks and activities associated with the provision of Administration and Secretarial support;
• Maintain Regional Director’s correspondence/information and record keeping system and accessing records of discussions, instructions and correspondence;
• General administrative and events coordination functions.
LEADING COMPETENCIES:
• Thorough knowledge of responsibilities of an executive secretary;
• Good knowledge of office management;
• Ability to comprehend the varied activities of a large complex department sufficiently to handle the mass of items passing through the Regional Director’s office.
CORE COMPETENCIES:
• Computer literacy – MS software applications;
• Organisational skills;
• Interpersonal skills;
• Ability to type at a speed of not less than 35 words per minute;
• Discretion, initiative, tact and poise;
• Ability to multitask;
• Ability to prioritize and reprioritize tasks at short notice;
• Ability to take instructions;
• Time management, punctuality and reliability;
• Active listening;
• Technological savvy.
All suitably qualified candidates are encouraged to apply and will be considered. The City of Johannesburg applies the principles of employment equity as per National legislation and policy guidelines and will consider designated groups in line with these requirements.
Please take note that only online applications will be considered. Please apply by using the following link below:
https://share.hsforms.com/1ycujMn9vQ722ptVc-Nh4mg469tl
APPLY ONLINE VIA: www.joburg.org.za
ENQUIRIES ONLY:
Contact Person: Violet Segoe
Tel No: (011) 211 8831/8869
CLOSING DATE: TUESDAY, 31 MAY 2022
Applicants are respectfully informed that, if no notification of appointment/response is received within six (6) weeks of the closing date, they must accept that their application was unsuccessful. By submitting your application for a position at the City of Johannesburg, you are consenting that the personal information submitted as part of your application may be used for the purposes of the Recruitment and Selection and related process.
EXECUTIVE SECRETARY: CITIZEN RELATIONSHIP & URBAN MANAGEMENT
PERMANENT POSITION
DEPARTMENT: Citizen Relationship and Urban Management (CRUM)
BRANCH: Regional Director’s Office (Region G)
DESIGNATION: Executive Secretary
REMUNERATION: R421 841,74 pa (all-inclusive cost to company)
LOCATION: Region G
MINIMUM REQUIREMENTS:
• Grade 12 plus Secretarial Diploma/Office Administration (NQF 5/6);
• 1 - 3 years’ relevant experience.
PRIMARY FUNCTION:
To coordinate activities and requirements associated with the Regional Director through the application of administrative and secretarial procedures and the execution of sequence associated with the communication, planning, prioritization and organization of confidential and important appointments, events and meetings.
KEY PERFORMANCE AREAS:
• Execute specific instructions and applying laid down procedures with respect to coordinating the Regional Director’s diary and events;
• Perform tasks and associated with the provision of reception/telephonic and office support to the Regional Director;
• Perform specific tasks and activities associated with the provision of Administration and Secretarial support;
• Maintain Regional Director’s correspondence/information and record keeping system and accessing records of discussions, instructions and correspondence;
• General administrative and events coordination functions.
LEADING COMPETENCIES:
• Thorough knowledge of responsibilities of an executive secretary;
• Good knowledge of office management;
• Ability to comprehend the varied activities of a large complex department sufficiently to handle the mass of items passing through the Regional Director’s office.
CORE COMPETENCIES:
• Computer literacy – MS software applications;
• Organisational skills;
• Interpersonal skills;
• Ability to type at a speed of not less than 35 words per minute;
• Discretion, initiative, tact and poise;
• Ability to multitask;
• Ability to prioritize and reprioritize tasks at short notice;
• Ability to take instructions;
• Time management, punctuality and reliability;
• Active listening;
• Technological savvy.
All suitably qualified candidates are encouraged to apply and will be considered. The City of Johannesburg applies the principles of employment equity as per National legislation and policy guidelines and will consider designated groups in line with these requirements.
Please take note that only online applications will be considered. Please apply by using the following link below:
https://share.hsforms.com/1ycujMn9vQ722ptVc-Nh4mg469tl
APPLY ONLINE VIA: www.joburg.org.za
ENQUIRIES ONLY:
Contact Person: Violet Segoe
Tel No: (011) 211 8831/8869
CLOSING DATE: TUESDAY, 31 MAY 2022
Applicants are respectfully informed that, if no notification of appointment/response is received within six (6) weeks of the closing date, they must accept that their application was unsuccessful. By submitting your application for a position at the City of Johannesburg, you are consenting that the personal information submitted as part of your application may be used for the purposes of the Recruitment and Selection and related process.
OPERATIONAL MANAGER: FINANCE, CONTRACTS, ASSETS & SUPPLY CHAIN MANAGEMENT
PERMANENT POSITION
POSITION
DEPARTMENT: Citizen Relationship and Urban Management
BRANCH: Administration Support & Finance
DESIGNATION: Operational Manager: Finance, Contracts, Assets & Supply Chain
REMUNERATION: R498 358,40 (Annual Package)
LOCATION: Roodepoort Civic Centre (Region C)
Minimum Requirements:
• Grade 12/NQF level 4 is required;
• National Higher Diploma in Supply Chain Management or Accounting Diploma or Generally Accepted Accounting Principles, Public Administration/equivalent NQF level 6;
• 3 - 4 years’ work-related experience;
• Computer literacy in Microsoft Office: Outlook;
• Preference will be given to applicants with SAP experience;
• Good communication skills; and
• Valid Code B driver’s license.
Primary Function:
Implement financial controls and systems in the efficient procurement of goods and services in compliance with the City’s Supply Chain Management policies and maintain control over the Region’s movable assets as stipulated in the MFMA and control the Region’s office equipment and telecommunication contracts.
Key Performance Areas:
• Implement CRUM’s Standard Operating Procedures and internal controls regarding procurement.
• Manage the region’s movable assets.
• Oversee the management of various telecommunication tasks/activities.
• General office support.
• Manage all contract and leases of the Region.
Leading Competencies:
• Ability to function under stress;
• Time management;
• High level of confidentiality and organisational skills;
• Strong financial processing and accuracy skills.
Core Competencies:
• Collaborative/Teamwork;
• Value and Integrity;
• Attention to detail and quality focused;
• Customer and Service Delivery Management (Batho Pele) Ethics;
• Professionalism;
• Impact and Influence;
• Municipal procurement processes and committee reporting;
• Knowledge of procurement processes.
All suitably qualified candidates are encouraged to apply and will be considered. The City of Johannesburg applies the principles of employment equity as per National legislation and policy guidelines and will consider designated groups in line with these requirements.
Please take note that only online applications will be considered. Please apply by using the following link below:
https://share.hsforms.com/1kMzropaaRRCdlK4sZ7bNdQ469tl
APPLY ONLINE VIA: www.joburg.org.za
ENQUIRIES ONLY:
Contact Person: Nomasithandaze Mbelo
Tel No: 011 021 6875
CLOSING DATE: TUESDAY, 31 MAY 2022
Applicants are respectfully informed that, if no notification of appointment/response is received within six (6) weeks of the closing date, they must accept that their application was unsuccessful. By submitting your application for a position at the City of Johannesburg, you are consenting that the personal information submitted as part of your application may be used for the purposes of the Recruitment and Selection and related process.