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CITY OF JOHANNESBURG
 
Group Corporate & Shared Services: Group Human Capital Management
6th Floor, B Block Metropolitan Centre, 158 Civic Boulevard, Braamfontein
PO Box 1049 Johannesburg, South Africa, 2000
Tel +27(0) 11 407 6111 - Fax +27(0) 11 339 1878
www.joburg.org.za
 
 
WE HAVE EXCITING CAREER OPPORTUNITIES FOR: 
Paralegal Secretary: Group Legal & Contracts: Permanent Position 
Manager: Management Support: Group Legal & Contracts: Permanent Position 
 
 
APPLY: https://www.joburg.org.za/work_/Pages/Work%20in%20Joburg/Vacancies/Vacancies.aspx
 
• Interested applicants are invited to apply for the positions listed in the circular. 
• Complete online job application form and attach all relevant documents (Certified Qualification/s, ID, and CV). 
• You will be requested to provide a brief description of your work experience relating to the vacancy. 
• Applicants with membership to professional bodies need to provide membership number and expiry date 
• If you are an internal applicant, your employee number will be required. 
• The City of Johannesburg reserves the right not to make an appointment. 
• Appointments will be made in accordance with the COJ Employment Equity policy and People with disabilities are encouraged to apply. 
• The City of Johannesburg is an equal opportunity employer. 
 
Applicants are respectfully informed that, if no notification of appointment/response is received within six (6) weeks of the closing date, they must accept that their application was unsuccessful. By submitting your application for a position at the City of Johannesburg, you are consenting that the personal information submitted as part of your application may be used for the purposes of the Recruitment and Selection and related process. 
 
VACANCY CIRCULAR 028/2022 
 
This Vacancy is open to Employees of the City of Johannesburg and External Applicants
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Closing Date Tuesday, 17 May 2022 


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PARALEGAL SECRETARY 
PERMANENT POSITION 
(Linked to term of Political Office) 
1. DEPARTMENT: Group Legal and Contracts 
BRANCH: Office of the Group Head 
DESIGNATION: Paralegal Secretary 
REMUNERATION: R417 426.17 (Annual Package) 
LOCATION: 158 Civic Boulevard, Metro Centre Braamfontein. 
 
MINIMUM REQUIREMENTS 
• National Diploma in Public Management and Administration or related field National Diploma at NQF Level 6 
• Code 08 Driving License 
• 2 - 3 years’ operating at a secretarial and Administrative Level with a Government or Private Sector environment. 
• The Position requires Office Administration and Documentation Management. 
 
 
PRIMARY FUNCTIION: To Provide information, administrative, logistical and facilitation support services to the office of the Head Group : Group Legal and Contracts for effective and efficient management of delivery of the Departments service to clients, while acting as a formal channel of communication between Office of Group Head : Group Legal and Contracts and those of Municipal courts , Office of the City Manager , Executive Mayor, The MMC’S, Municipal owned entities and other Departments and Organization’s. 
 
KEY PERFOMANNCE AREAS: 
• Provide executive administration support and related duties for the Group Head. Render effective Litigation Management to all critical Stakeholders in the Office of Group Head: Group Legal and Contracts. 
• Manage all meetings and related Logistics for the Group Head: Group Legal and Contracts. 
• Maintaining the correspondences, Information and record keeping system and access records of discussion, instructions and correspondence for the Group Head: Group Legal and Contracts. 
 
LEADING COMPETEMCIES: 
• Knowledge of Government environment, Legislation as well as Knowledge Standard Operational Procedures and Protocols. 
• Knowledge of Document Handling and quality inspection. 
 
CORE COMPETENCIES: 
• Good administration skills with attention to detail 
• High Level interpersonal skills including good communication (verbal, written and reporting) skills 
• Problem solving skills 
• Good planning and organizing skills 
• Excellent Litigation management skills and ability to manage documents and files 
• Good Time and Diary Management skills 
• Computer Literacy. 
 
All suitably qualified candidates are encouraged to apply and will be considered. 
 
The City of Johannesburg applies the principles of employment equity as per National legislation and policy guidelines and will consider designated groups in line with these requirements. 
 
ENQUIRIES ONLY: 
Contact Person: George Mphasi 
Tel No: (011) 407 7644 
 
Please take note that only online applications will be considered. Please apply by using the following link below: 
https://share.hsforms.com/1huTXP01vSfC2XD9DItSFMw469tl  
APPLY ONLINE VIA: www.joburg.org.za




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MANAGER: MANAGEMENT SUPPORT 
PERMANENT POSITION 
(Linked to term of Political Office) 
2. DEPARTMENT: Group Legal and Contracts 
BRANCH: Management Support Services 
DESIGNATION: Manager: Management Support 
REMUNERATION: R681 662.09 (Annual Package) 
LOCATION: 158 Civic Boulevard, Metro Centre, Braamfontein. 
 
MINIMUM REQUIREMENTS 
• Matric/ Grade 12 plus 
• Degree in Public Administration, Business Administration, Business Management or Equivalent NQF Level 7 Qualifications 
• 5 - 7 Years in experience in Secretarial, Administration and Office Management environment. 
• Must have a valid driver’s license. 
 
PRIMARY FUNCTIION: To Provide Management support to the business performance directorate at both operational and strategic levels within the department of Group Legal and Contracts. To assist the Directorate in delivering its mandate effectively by Providing high level administration, Analytical and human resource support. To enhance the Performance of the Department and its resource by implementing Policies, Procedures and decisions within a specific timeframe. Exercising initiative and independent judgement in managing the Directors schedule including arranging meetings, handling information and daily Office activities. The incumbent has recurring contact with senior administrators as well as public and private officials. As result this position, is private and confidential Information. 
 
KEY PERFOMANNCE AREAS: 
• Manage and control the key Performance Indicators and outcomes of Personnel within the Department. Human Capital Management. 
• Provide Executive administrative and Management support. 
• Undertake the provision of specific administration services and duties associated with the department to ensure that internal and external stakeholders receive effective and efficient services. 
• Ensure sound relations and communications with both internal and external. 
• Manage and Monitor assets and resources own directorate and the department as a whole. Control, Consolidate and Analyse all relevant information and provide Quality reports on the functions and Performance of the Directorate which are factual and accurate and complete, timely and contributes to support overall requirements of the Department. 
• To comply with all relevant Legislative frameworks including the City’s Code of Ethics manage and mitigate risk effectively. 
 
LEADING COMPETEMCIES: 
• Require Knowledge of City’s Policies, Procedures and Operations regarding the Provisions of Services in the area of authority and responsibility. 
• Strong understanding of Human Resource Policies and administration Process. 
• Strong Analytical abilities. 
• Effective communication both verbal and written. 
 
CORE COMPETENCIES: 
• Client Service: Ability to work with clients professionally from multiple industries and background, providing excellent service support. 
• Self-starter and Team Player: Ability to solve problems and tackle assignments independently but also work across multiple teams to accomplish goals. 
• Technical: Proficient in word, PowerPoint, Excel, Outlook and on applicable systems. 
• Detail Oriented: Attention to detail and commitment to delivering clear precise work is essential. 
• Experience in managing multiple and diverse services functions simultaneously. 
• Ability to work levels of staff in a fast paced and pressurized environment. 
• Demonstrated Ability to prioritize tasks and manage time effectively. 
• Able to demonstrate flexibility and commitment. 
 
All suitably qualified candidates are encouraged to apply and will be considered. 
 
The City of Johannesburg applies the principles of employment equity as per National legislation and policy guidelines and will consider designated groups in line with these requirements. 
 
ENQUIRIES ONLY: 
Contact Person: George Mphasi 
Tel No: (011) 407 7644 
 
Please take note that only online applications will be considered. Please apply by using the following link below: 
https://share.hsforms.com/1eHm3D3ccSiSzieY-bxnixg469tl  
APPLY ONLINE VIA: www.joburg.org.za
 
CLOSING DATE: TUESDAY, 17 MAY 2022