CITY OF JOHANNESBURG - VACANCY CIRCULAR: 016/2020

 
Primary Function: Provide assistance to the Council Speaker through the Office manager in all administrative activities. Assist in preparing for meetings, minute taking and the implementation of decisions taken at meetings to ensure that the responsibilities of the Office of the Speaker are followed through and completed within required standards and deadlines. 
 
Key Performance Areas: Provide assistance to the Speaker of Council in terms of logistics and recording of meeting outcomes. Ensure diary management of the Council Speaker. Provide office support and administrative assistance to the Council Speaker. Provide an effective documentation management system. Provide general office assistance. Manage internal liaison services from both the administration, political and stakeholder areas. Provide assistance with ad-hoc functions/events. 
 
Leading Competencies: Teamwork and Accountability; Ability to work under pressure. 
 
Core Competencies: High level of confidentiality; Attention to detail; Initiative; Professionalism; Sound judgement; Work independently and under pressure; Multi-skilled on a range of roles applicable to the position. 
 
Contact Person: Refiloe Maisela / Sharon Gardner 
Tel No: 011 407 6270 / 6294 
Workplace: Metropolitan Centre, 158 Civic Boulevard, Braamfontein
E-Mail: hrm@joburg.org.za
 
 
 
 
 
 
This Vacancy is open to External Applicants AND Employees of the City of Johannesburg 
 
2. Department: Legislature
Branch: Office of the Chairs of Chairs 
Designation: Personal Assistant 
Annual Total Rem Package: R457 095.99 (all-inclusive cost to company) 
 
Appointment Requirements: 
• Grade 12/NQF level 4 is required; 
• Secretarial and/or Administrative Diploma (NQF level 5); OR 
• Suitably qualified candidates as defined by Section 20(3) of the EE Act will be considered; 
• 3 years’ experience operating at a Senior Secretarial level within a government environment; 
• Experience in administration and document management; 
• Computer Literacy in MS Office and Internet; and 
• High degree of interpersonal skills to interact with all levels of staff, the public and Councillors. 
 
Primary Function: Provide assistance to the Council Speaker through the Office manager in all administrative activities. Assist in preparing for meetings, minute taking and the implementation of decisions taken at meetings to ensure that the responsibilities of the Office of the Speaker are followed through and completed within required standards and deadlines. 
 
Key Performance Areas: Provide assistance to the Speaker of Council in terms of logistics and recording of meeting outcomes. Ensure diary management of the Council Speaker. Provide office support and administrative assistance to the Council Speaker. Provide an effective documentation management system. Provide general office assistance. Manage internal liaison services from both the administration, political and stakeholder areas. Provide assistance with ad-hoc functions/events. 
 
Leading Competencies: Teamwork and Accountability; Ability to work under pressure. 
 
Core Competencies: High level of confidentiality; Attention to detail; Initiative; Professionalism; Sound judgement; Work independently and under pressure; Multi-skilled on a range of roles applicable to the position. 
 
Contact Person: Refiloe Maisela / Sharon Gardner 
Tel No: 011 407 6294 / 6270 
Workplace: Metropolitan Centre, 158 Civic Boulevard, Braamfontein 
E-Mail: hrm@joburg.org.za
 
 
 
 
 
This Vacancy is open to External Applicants AND Employees of the City of Johannesburg 
 
3. Department: Legislature
Branch: Office of the Chief Whip of Council 
Designation: Personal Assistant 
Annual Total Rem Package: R457 095.99 (all-inclusive cost to company) 
 
Appointment Requirements: 
• Grade 12/NQF level 4 is required; 
• Secretarial and/or Administrative Diploma (NQF level 5); OR 
• Suitably qualified candidates as defined by Section 20(3) of the EE Act will be considered; 
• 3 years’ experience operating at a Senior Secretarial level within a government environment; 
• Experience in administration and document management; 
• Computer Literacy in MS Office and Internet; and 
• High degree of interpersonal skills to interact with all levels of staff, the public and Councillors. 
 
Primary Function: Provide assistance to the Council Speaker through the Office manager in all administrative activities. Assist in preparing for meetings, minute taking and the implementation of decisions taken at meetings to ensure that the responsibilities of the Office of the Speaker are followed through and completed within required standards and deadlines. 
 
Key Performance Areas: Provide assistance to the Speaker of Council in terms of logistics and recording of meeting outcomes. Ensure diary management of the Council Speaker. Provide office support and administrative assistance to the Council Speaker. Provide an effective documentation management system. Provide general office assistance. Manage internal liaison services from both the administration, political and stakeholder areas. Provide assistance with ad-hoc functions/events. 
 
Leading Competencies: Teamwork and Accountability; Ability to work under pressure. 
 
Core Competencies: High level of confidentiality; Attention to detail; Initiative; Professionalism; Sound judgement; Work independently and under pressure; Multi-skilled on a range of roles applicable to the position. 
 
Contact Person: Refiloe Maisela / Sharon Gardner 
Tel No: 011 407 6294 / 6270 
Workplace: Metropolitan Centre, 158 Civic Boulevard, Braamfontein 
E-Mail: hrm@joburg.org.za
 

 
 
 
This Vacancy is open to External Applicants AND Employees of the City of Johannesburg 
 
4. Department: Legislature
Branch: Office of the Chief Whip of Council 
Designation: Personal Assistant 
Annual Total Rem Package: R457 095.99 (all-inclusive cost to company) 
 
Appointment Requirements: 
• Grade 12/NQF level 4 is required; 
• Secretarial and/or Administrative Diploma (NQF level 5); OR 
• Suitably qualified candidates as defined by Section 20(3) of the EE Act will be considered; 
• 3 years’ experience operating at a Senior Secretarial level within a government environment; 
• Experience in administration and document management; 
• Computer Literacy in MS Office and Internet; and 
• High degree of interpersonal skills to interact with all levels of staff, the public and Councillors. 
 
Primary Function: Provide assistance to the Council Speaker through the Office manager in all administrative activities. Assist in preparing for meetings, minute taking and the implementation of decisions taken at meetings to ensure that the responsibilities of the Office of the Speaker are followed through and completed within required standards and deadlines. 
 
Key Performance Areas: Provide assistance to the Speaker of Council in terms of logistics and recording of meeting outcomes. Ensure diary management of the Council Speaker. Provide office support and administrative assistance to the Council Speaker. Provide an effective documentation management system. Provide general office assistance. Manage internal liaison services from both the administration, political and stakeholder areas. Provide assistance with ad-hoc functions/events. 
 
Leading Competencies: Teamwork and Accountability; Ability to work under pressure. 
 
Core Competencies: High level of confidentiality; Attention to detail; Initiative; Professionalism; Sound judgement; Work independently and under pressure; Multi-skilled on a range of roles applicable to the position. 
 
Contact Person: Refiloe Maisela / Sharon Gardner 
Tel No: 011 407 6294 / 6270 
Workplace: Metropolitan Centre, 158 Civic Boulevard, Braamfontein 
E-Mail: hrm@joburg.org.za
 
 
 
 
 
 
This Vacancy is open to External Applicants AND Employees of the City of Johannesburg 
 
5. Department: Legislature
Branch: Office of the Chairs of Chairs 
Designation: Assistant Director: Hostels & Int, Int Gov & S/Holder Relationship 
Annual Total Rem Package: R778 320.65 (all-inclusive cost to company) 
 
Appointment Requirements: 
• Degree in Public Administration/Political Science / NQF Level 7, OR 
• Suitably qualified candidates as defined by Section 20(3) of the EE Act will be considered; 
• Six (6) – eight (8) years’ experience in Local Government / Political office. 
 
Primary Function: To provide dedicated support in relation hostels, intergovernmental and stakeholder relations in the office of the Chair of Chairs. 
• To Manage, coordinate and ensure overall stakeholder management strategy implementation. 
• To lead and coordinate implementation of special projects from the office of Chair of Chairs. 
 
Key Performance Areas: Develop, implement and manage stakeholder management strategy for the leadership and governance program in the office of the Chair of Chairs. Implementation and coordination of Special Projects. Intergovernmental relation maintenance. Maintenance of Records. 
 
Leading Competencies: Ability to organise multiple high-level tasks simultaneously. Facilitate stakeholder engagements. Coordination skills. 
 
Core Competencies: Confidentiality. Ability to work under pressure and produce accurate reports within limited timeframes. High degree of interpersonal skills to interact with all levels of staff and external stakeholders. Ability to produce documents of a high quality. 
 
Contact Person: Refiloe Maisela / Sharon Gardner 
Tel No: 011 407 6294 / 6270 
Workplace: Metropolitan Centre, 158 Civic Boulevard, Braamfontein 
E-Mail: hrm@joburg.org.za

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This Vacancy is open to External Applicants AND Employees of the City of Johannesburg 
6. Department: Legislature
Branch: Office of the Chief Whip to Council 
Designation: Manager: Research & Liaison 
Annual Total Rem Package: R622 061.02 (all-inclusive cost to company) 
 
Appointment Requirements: 
• Bachelor’s degree in Political Sciences/ Political Communication / Public Administration / Development Studies and /or any related degree in the Social Sciences (NQF level 7); OR 
• Suitably qualified candidates as defined by Section 20(3) of the EE Act will be considered; 
• Five (5) – seven (7) years working experience in conducting research. 
• Knowledge of Local Government functions and Procedures. 
• Qualitative and quantitative Research Methodology. 
 
Primary Function: To provide research and analytical support to the Chief Whip of Council and serve as a liaison between the Office of the Chief Whip and stakeholders on complaints against councillors. To initiate research projects in order to assist the Chief in making decisions and actions in executing his / her mandate.
 
Key Performance Areas: Provide research and analytical support to the Chief Whip in line with the multi-party Whippery mandate. Undertake field work and reporting back to multi-party Whippery. Stakeholder liaison within of the office of the Whip. Provide analytical support to whippery. Resolution tracking within Office of the Chief Whip. Writer reports. motivations and background papers for the Chief Whip of Council. 
 
Leading Competencies: Professionalism, Team Player, Conceptual Thinking and Assertive 
 
Core Competencies: Research; Stakeholder Relations; writing and presentation skills required. 
 
Contact Person: Refiloe Maisela / Sharon Gardner 
Tel No: (011) 407 6274 / 6294 
Workplace: 158 Civic Boulevard, Metropolitan Centre, Braamfontein 
E-Mail: hrm@joburg.org.za
 
 
 
 
 
 
This Vacancy is open to External Applicants AND Employees of the City of Johannesburg 
 
7. Department: Legislature
Branch: Office of the Chief Whip of Council 
Designation: Stakeholder Relationship Management Officer 
Annual Total Rem Package: R381 777.95 (all-inclusive cost to company) 
 
Appointment Requirements: 
• Degree / diploma in Communication Science or equivalent qualification (NQF Level 6 / 7), OR 
• Suitably qualified candidates as defined by Section 20(3) of the EE Act will be considered; 
• Two (2) years’ experience in Stakeholder Management. 
• Computer literacy (MS Office and Microsoft Outlook. 
 
Primary Function: Report under the supervision of the research and Liaison Manager, Stakeholder Relationship Management Officer will contribute to the service delivery in the private office of the Chief Whip by developing and implementing a system to deal with complaints against councillors. To provide communication and Media support to the officer of the Chief Whip. 
 
Key Performance Areas: Ensure adherence and compliance to policies and rules governing Councillors as set out by legislation. Facilitate and ensure resolution of high priority / overdue complaints thus maintaining services delivery to customers. Provide communication and Media support of the Chief Whip. 
 
Leading Competencies: Ability to plan. Work under pressure. General intelligence. Integrity; Accuracy; Reliable 
 
Core Competencies: Stakeholder Relations, Communication (written and verbal), Research and Presentation. Batho Pele Principle 
 
Contact Person: Refiloe Maisela / Sharon Gardner 
Tel No: 011 407 6294 / 6270 
Workplace: Metropolitan Centre, 158 Civic Boulevard, Braamfontein 
E-Mail: hrm@joburg.org.za
 
 
 
 
 
 
This Vacancy is open to External Applicants AND Employees of the City of Johannesburg 
 
8. Department: Legislature
Branch: Office of the Chief Whip of Council 
Designation: Deputy Director: Political Portfolio Administration Support 
Annual Total Rem Package: R871 842.92 (all-inclusive cost to company) 
 
Appointment Requirements: 
• Degree in Political Science / Public Administration (NQF Level 7); or 
• Suitably qualified candidates as defined by Section 20(3) of the EE Act will be considered; 
• Seven (7) – nine (9) years’ experience in the political environment. 
• Five (5) years’ experience in the management position. 
• Computer literacy (MS Office); and 
• Good communication, editing; coordinating; presentation; project management; time management and analytical skills. 
 
Primary function: Manage and organize the office of the Chief Whip with an aim of enhancing the primary objectives of the Legislature which is an oversight work through the Chief Whip of the Majority party and the Council respectively. 
 
Key Performance Areas: Management of the Chief Whip office operation and resources. Coordination and management of the Caucus and Committee meetings. Operationally efficient and effective office. Management of inter and intra institutional relations. Manage Human Capital (Recruited, Developed and Retained skills in accordance with the strategic focus of the Office. 
 
Leading Competencies: Change Management; Governance and Leadership; People Management; Strategic Perspective; Financial management; Emotional Intelligence; Goal Orientation. 
 
Core Competencies: Attention to detail and logical thinking; Proactive; Flexibility; Integrity; Customer Focus; CoJ & Legislature Values; Batho Pele Principles; Professionalism; Work under Pressure; Work Independently and Confidentiality.
 
Contact Person: Refiloe Maisela / Sharon Gardner 
Tel No: (011) 407 6294 / 6270 
Workplace: 158 Civic Boulevard, Braamfontein
E-Mail: hrm@joburg.org.za
 
 
CLOSING DATE: 20 MARCH 2020
 
VACANCY CIRCULAR: 016/2020