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CENTRAL ENERGY FUND (CEF) VACANCIES
CENTRAL ENERGY FUND (CEF)
INTERNAL AND EXTERNAL
EXECUTIVE OFFICE ADMINISTRATOR
CEF SOC
CEF is a Schedule 2 state owned diversified energy company reporting to the Department of Mineral Resources and Energy. The Mandate of CEF is to contribute to the security of energy supply of South Africa and the Region through exploration, acquisition, development, marketing and strategic partnership. It is derived from the CEF Act (No 38 of 1977) and the Ministerial directives issued thereafter.
REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE
• Minimum 6 – 8 years of which 3 years must be Specialist Level experience as a PA or Administrator of which 5 would be spent servicing Executive office.
• Matric (NQF Level 4) and National Diploma (NQF Level 6) or bachelor’s degree (NQF Level 7) as essential.
• Honours / BTech Degree (NQF Level 8) or post graduate diploma (NQF Level 8) as an added advantage.
DESIRED ADDITIONAL SKILLS/ COMPETENCIES
• Must have experience in supporting a senior executive in a fast-paced and demanding work environment; references mandatory.
• Demonstrated professionalism and discretion and experience in working with highly confidential information.
• Can-do attitude; must be proactive and solution oriented, looking for ways to add value and assist the team.
• Demonstrate ability to multi-task, respond to needs quickly and efficiently and prioritize work with a strong attention to detail.
• Must be a self-starter and able to work with little or no supervision.
• Ability to effectively communicate and collaborate with a diverse range of people and job functions.
• Exercise excellent judgment in setting priorities and interacting with internal and external clients.
• Demonstrate ability to anticipate the needs of the executive and team.
• Ability to work well under pressure and respond to tight deadlines.
• Excellent verbal and written communication skills.
• Strong focus on customer service, team player mentality and ability to work collaboratively with others.
• Fully proficient on all Microsoft products including Excel, PowerPoint, Word and Outlook.
KEY PERFORMANCE INDICATORS
Provide efficient office management function for the Executives
• Serve as a first point of contact for executive and developing systems to prioritize executive’s time and activities
• Drafting correspondence, calendaring meetings, answering and screening executive's phone calls and directing inquiries to the proper party within the team.
• Making extensive travel arrangements (airline and hotel reservations) and processing expense reports.
• Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside clients.
• Act as a liaison, creative problem solver, and facilitator in managing support responsibilities.
• Facilitating and coordination of communications and administrative procedures across the team.
• Coordinating conference/meeting room set-up, ordering catering, and making logistical arrangements.
• Providing back up assistance to other administrative support team members as needed.
• Support projects as needed for the senior executive such as employee rewards programs and the creation of functional org charts.
Provide Liaison function between the Executive and external stakeholders
• Co-ordinate travel and accommodation requirements
• Capture requisitions on e-work flow
• Ensure that stationery is requested at all times
Ensure that all administrative functions are efficiently carried out
• Type letters, memoranda, reports and presentations on behalf of the Executives. These will include compiling Excel spreadsheet, PowerPoint presentation and Project Plans
• Develop and maintain an accurate record of papers and electronic correspondence on behalf of the executives
• Keep record room filing orderly and retrieve files as when required
Financial Reporting
• Track and submit time and expense reports and perform support project-oriented activities.
• Process various documents on behalf of the Executives as part of the procurement process
Research
• Utilise the Internet to gather information to make informed decisions, support initiatives and find solutions on behalf of the Executives
INTERNAL AND EXTERNAL
EXECUTIVE OFFICE ADMINISTRATOR
CEF SOC
CEF is a Schedule 2 state owned diversified energy company reporting to the Department of Mineral Resources and Energy. The Mandate of CEF is to contribute to the security of energy supply of South Africa and the Region through exploration, acquisition, development, marketing and strategic partnership. It is derived from the CEF Act (No 38 of 1977) and the Ministerial directives issued thereafter.
REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE
• Minimum 6 – 8 years of which 3 years must be Specialist Level experience as a PA or Administrator of which 5 would be spent servicing Executive office.
• Matric (NQF Level 4) and National Diploma (NQF Level 6) or bachelor’s degree (NQF Level 7) as essential.
• Honours / BTech Degree (NQF Level 8) or post graduate diploma (NQF Level 8) as an added advantage.
DESIRED ADDITIONAL SKILLS/ COMPETENCIES
• Must have experience in supporting a senior executive in a fast-paced and demanding work environment; references mandatory.
• Demonstrated professionalism and discretion and experience in working with highly confidential information.
• Can-do attitude; must be proactive and solution oriented, looking for ways to add value and assist the team.
• Demonstrate ability to multi-task, respond to needs quickly and efficiently and prioritize work with a strong attention to detail.
• Must be a self-starter and able to work with little or no supervision.
• Ability to effectively communicate and collaborate with a diverse range of people and job functions.
• Exercise excellent judgment in setting priorities and interacting with internal and external clients.
• Demonstrate ability to anticipate the needs of the executive and team.
• Ability to work well under pressure and respond to tight deadlines.
• Excellent verbal and written communication skills.
• Strong focus on customer service, team player mentality and ability to work collaboratively with others.
• Fully proficient on all Microsoft products including Excel, PowerPoint, Word and Outlook.
KEY PERFORMANCE INDICATORS
Provide efficient office management function for the Executives
• Serve as a first point of contact for executive and developing systems to prioritize executive’s time and activities
• Drafting correspondence, calendaring meetings, answering and screening executive's phone calls and directing inquiries to the proper party within the team.
• Making extensive travel arrangements (airline and hotel reservations) and processing expense reports.
• Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside clients.
• Act as a liaison, creative problem solver, and facilitator in managing support responsibilities.
• Facilitating and coordination of communications and administrative procedures across the team.
• Coordinating conference/meeting room set-up, ordering catering, and making logistical arrangements.
• Providing back up assistance to other administrative support team members as needed.
• Support projects as needed for the senior executive such as employee rewards programs and the creation of functional org charts.
Provide Liaison function between the Executive and external stakeholders
• Co-ordinate travel and accommodation requirements
• Capture requisitions on e-work flow
• Ensure that stationery is requested at all times
Ensure that all administrative functions are efficiently carried out
• Type letters, memoranda, reports and presentations on behalf of the Executives. These will include compiling Excel spreadsheet, PowerPoint presentation and Project Plans
• Develop and maintain an accurate record of papers and electronic correspondence on behalf of the executives
• Keep record room filing orderly and retrieve files as when required
Financial Reporting
• Track and submit time and expense reports and perform support project-oriented activities.
• Process various documents on behalf of the Executives as part of the procurement process
Research
• Utilise the Internet to gather information to make informed decisions, support initiatives and find solutions on behalf of the Executives
Closing Date: 24 July 2023
Please submit a detailed Curriculum Vitae to ExecOfficeAdministrator@cefgroup.co.za
NOTE: The successful candidate/s for the advertised position/s will be required to undergo personnel suitability checks, which includes, criminal records, citizenship, financial checks, qualifications and previous employment (Reference checks). It is the responsibility of the applicant to make sure that foreign qualifications are evaluated by the South African Qualifications Authority and the evaluation certificate is attached to the application on submission. If you do not hear from the CEF SOC three months after the closing date of the advertisement, consider your application unsuccessful. CEF SOC reserves the right to not fill this position. CEF SOC is an equal employment opportunity and affirmative action employer and it is committed to the achievement and maintenance of diversity and equity in employment, especially in respect of race, gender and disability. This position will be filled in accordance with the CEF SOC Employment Equity Plan.