Picture
 
BRAND SOUTH AFRICA
 

​
MANAGER IN THE OFFICE OF THE CEO
Department: Office of the CEO             
Reporting to: Chief Executive Officer
Salary: R1 024 922.00 – R1 285 253.00 TCTC
Paterson Level: D4
 
Job Purpose:
Ensures the smooth running of the CEO’s office operations including strategic documents. Provides executive assistance to the CEO in an effective and efficient manner. The Manager in the Office of the CEO will act as the CEO’s first point of contact with people from both inside and outside the organisation.
The Manager in the office of the CEO is key personnel in the company as he/she will end up being the CEO’s representative and point of contact with the organisation’s divisions, partners and stakeholders.
 
The incumbent is responsible for acting as a trusted advisor and operator for the Chief Executive Officer (CEO) Provide high-level strategic support to the CEO in planning, executing, and ensuring the success of the CEO’s mandate. He/she must drive the organisations corporate governance and compliance, ensuring alignment of Brand South Africa’s policies and procedures to ensure best project delivery. Office of the CEO provides executive support in a one-on-one working relationship.
 
The incumbent serves as a liaison to the between CEO and executives of businesses and functional units; organizes and coordinates internal and external relations efforts and oversees special projects. The incumbent will have the ability to exercise good judgment in a variety of situations, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The incumbent will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
 
Minimum Qualification requirements & Experience:
  • Degree in Business Admin, Marketing, or Public Admin/Office Management.
  • Post graduate qualification will be an added advantage.
  • 5-10 years’ experience in an executive office management environment.
  • Understanding of protocol matters with regard to government, parliament, and other key stakeholders.
  • Knowledge of Operational Systems.
  • Organisational processes and policies.
  • Administrative and document management systems.
  • Understanding of marketing and communications environment.
 
Key Performance Areas: 
  1. Participate in the development and implementation of Brand South Africa’s business strategy
  2. Contribute input into the overall conceptualisation and development of Brand South Africa’s business strategy.
 
  1. Provide strategic and Executive support to the CEO
  2. To provide strategic and efficient administrative support to all strategic documents.
  3. Prepare presentations for strategic platforms that requires CEO’s participation.
  4. Responsible for coordination of CEO’s strategic platforms.
  5. Communicates directly, and on behalf of the CEO, with stakeholders, on matters related to CEO’s programmatic initiatives. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO. Successfully completes critical aspects of deliverables with a hands-on approach, including business projects, and other tasks that facilitate the CEO’s ability to effectively lead the company. Support CEO’s Personal Assistant to drive engagements and project operations e.g. agenda for strategy, workshops and follow up on deliverables assigned by CEO. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
 
  1. Provide administrative support to the CEO
  2. To maintain professionalism and image of the CEO’s office.
  3. Act as a trusted strategic advisor and operator for the Chief Executive Officer, who can fill in as necessary in meetings, synthesizing information and feedback for quick decision-making. Maintain high standards of professionalism, discretion, diplomacy, judgment, customer service, efficiency, and operational excellence.
  4. Ensure oversight on all policies prior to CEO’s approval.
  5. Ensure smooth running of EXCO meetings including coordination and planning.
 
  1. Planning, Organising the coordination of key documents and operational matters of the organization
  2. Oversee the efficient and effective reporting across multiple levels in the organisation Department monthly reports, quarterly management reports, Board preparations, document preparation for reporting purposes.
  3. Participate in the organisation forums and appropriate/relevant committees.
  4. Process innovation to ensure that organisational processes work and are practical.
 
  1. Staff management and development
  2. Delegate work assignments and tasks to appropriate individuals, providing sufficient direction so desired business outcomes can be achieved.
  3. Provide direct report with leadership, direction, and coaching to achieve work objectives and improve performance and skills.
  4. Performance Management – ensure that team members achieve their Performance Objectives as per individual agreements.
  5. Staff development, motivation and training.
  6. Recruit respective staff and select.
 
  1. Assist to create the optimal working environment in the activation of strategy to be more effective in achieving the Brand SA mandate
  2. Create an innovative working environment.
  3. Create the high performance organisational culture.
  4. Establish rapport with key people in the organisation and the organisation’s stakeholders.
  5. Assist to embed a strong achievement culture through performance management.
 
  1. Fulfilment of statutory requirements
  2. Manage and coordinate formal submission of documents to the Executive Authority as per legislative requirements (PFMA etc.) within the specified timeframe, e.g. strategic and business plans, quarterly reports, budgets, etc. Maintain a register of all documents submitted and obtain written confirmation of receipts.
 
  1. Public Relations, Stakeholder management and Influence
  2. Assist to create an external environment conducive to the organisation being able to function in terms of political, media and stakeholder buy-in.
  3. Collaborate and drive interaction as well as communication between the CEO, Communications department and the media.
  4. Coordinate, implement and monitor the projects of the CEO including the management of promotional items as well as stakeholder corporate gifts.
  5. Play a supporting and collaborative role to the marketing team by playing an active role in content creation around projects relating to the CEO’s objectives.
  6. Develop partnerships and share knowledge with relevant stakeholders;
  7. Oversee strategic interventions that will contribute to Brand South Africa’s overall media profile and reputation;
  8. Monitor trends and benchmarking best practices both nationally and internationally to assist in decision making; and network on various platforms with industry thought leaders to share and discuss best practices.
 
  1. Organisational Management and Governance
  2. Assist to enforce good governance and compliance.
  3. Assist to create an internal environment conducive to the organisation being able to function in terms of human and financial resources, internal climate and culture.
 
  1. Financial management/oversight and compliance
  2. Develop and manage the CEO’s budget (including the use of outsourced and contracted services), in line with the office of the CEO.
  3. Manage financial resources cost effectively.
 
  1. Project Management
  2. Manage and undertake specific administrative tasks on work programs, projects and research as determined by the CEO.
  3. Oversee and manage strategic project efforts.
  4. Work closely with Leadership and Project teams and other stakeholders to facilitate delivery and remove impediments.
  5. Drive change through cross-functional teamwork.
  6. Drive the benefits quantification and realization from all projects.
  7. Proactively participate in business efficiency improvement forums and to play an active role in the change initiatives process by assessing and recommending the feasibility of change requests received.
  8. Facilitate project meetings and workshops related to process re-engineering, engaging stakeholders, subject matter experts and attendees at all levels.
  9. Provide input to budgeting process per project portfolio.
  10. Drive high quality of all deliverables across complete life cycle.
  11. Managing stakeholder communications.
  12. Conduct pro-active detection of process bottle-necks and high level operational value chain.
  13. Provide input into streamlining, adapting and standardizing new processes.
 
Required Technical Skills, Competencies and Attributes:
  • MS Office (Excel, Word, PowerPoint).
  • Advanced working on the organisation’s database and document management systems.
  • Working usage of the CRM software.
  • Excellent management, communication and interactive skills.
  • Competent ability in knowledge management.
  • Excellent planning and organising skills.
  • Excellent problem-solving skills.
  • Strategic thinker.
  • Excellent business writing and correspondence.
  • Attention to detail/accuracy.
  • Judgement/discernment.
  • Honesty and Integrity.
  • Organisational/business awareness.
 
 
Brand South Africa is committed to ensuring and maintaining workplace diversity and the attainment of employment equity, having due regard to qualifications and appropriate experience. Brand South Africa encourages applications from African Males, Indian Females, Coloured Males and Females, White Males and Females as well as people with disabilities.
 
Please note that certified copies of qualifications will be requested from the shortlisted candidates ONLY.
 
The processing of your personal information by Brand South Africa will be done in accordance with the POPI Act 4 of 2013. Correspondence will only be limited to shortlisted candidates. Brand South Africa reserves the right not to make an appointment.
 
To apply for this position, submit a comprehensive CV to: Norma@Kgabolize.co.za
 
Please quote the position title on the subject line.
 
The closing date on the: 24 June 2024.
 
For enquiries please contact: Mr Nicholus Maphakela on 011 483 0122 or 063 680 9555
 
*Should you not hear from us within three months from the closing date please consider your application unsuccessful
 
Job Category: Office of the CEO
Job Type: Full Time
Job Location: Brand South Africa Head Office







​
ASSISTANT BOARD SECRETARY
Department: Governance, Legal and Board Secretariat
Reporting to: Director: Governance, Legal and Board Secretariat
Salary: R470 095.00 – R587 618.00 (TCTC) per annum.
Paterson Level: C4
 
Job purpose
To provide administrative and governance support to the Director: Governance, Legal and Secretariat, and the Board of Trustees to enable the effective discharge of duties in carrying out the mandate of Brand SA. Develop and implement procedures to ensure effective:
  • Compilation and distribution of documents including minutes for meeting packs;
  • Filing, indexing and up-to-date maintenance of all Board documents on SharePoint;
  • Assist with general administration on Board activities and provide assistance in the organising of Board and Board Committee meetings, events and associated activities as instructed by the Director: Governance, Legal and Secretariat; and
  • Administration of Board member Claims and fees.
 
Minimum Requirements
  • LLB/ BCom Law/CIS (NQF Level 7)
  • Board Secretarial courses (with regard to the legal, compliance, government/business environment) or corporate governance courses (an advantage)
  • 5 years secretarial experience at an executive level
  • Working with senior and influential thought leaders and decision makers (in a political / stakeholder environment – preferential)
  • Company / board secretarial exposure an advantage
  • Understanding of relevant government legislation (PFMA, Treasury Regulations and Companies Act)
  • Corporate Governance knowledge (Protocol on Corporate Governance in the Public Sector, King III, governance best practice)
  • Knowledge of the roles of key corporate leadership positions, e.g. Board Chair, CEO, EXCO
 
Key Performance Areas:
  1. Provide administrative support to the Director: Governance, Legal and Secretariat.
  2. Preparing for and organising meetings. This entails the logistics surrounding the venue, getting Board members to meetings on time, etc.; compiling, finalising and distributing the Board packs; filing, indexing, maintenance and retrieval of Board meeting documents on/from SharePoint; archiving of important legal documents; and all general administrative activities as instructed by the Director: Governance, Legal and Secretariat.
  3. Take lead in the organising of Board and Board Committee meetings, and ensure that quorum exist for those meetings.
 
  1. Assist the Director: Governance, Legal and Secretariat in providing administrative services to the Board and Board Committees.
  2. Preparing for and organising meetings. This entails drafting all Board and Board Committee meeting agendas, compiling and finalising information / document packs, organising the logistics for the meeting, corresponding and following-up with Board and Board Committee members on logistics (regarding attendance, needs, feedback, etc.).
  3. Setup Board and Board Committee preparatory meetings. Chair the preparatory meetings and ensure that all EXCO members are aligned with the agenda and the matters arising.
  4. Guide EXCO with Board and Committee meeting processes and procedures. This includes advising them on the report submission deadlines and timelines of the distribution of Board and Committee meeting packs so that they can prepare and submit their reports in accordance with the deadlines. Quality assure and edit Board and Committee meeting submissions from EXCO where applicable.
  5. Record minutes and draft accurate minutes of the Board Committee meetings.
  6. Accurately Draft Board and Committee meetings resolutions and matters arising, as well as to ensure that they are circulated and reported on by the respective Directors on a timeous basis
  7. Ensure that minutes are signed by relevant authorities and minute books are updated.
 
  1. Assist in the logistics of registering the Trustees with the Master of the High Court.
  2. Execute instructions (including errands) with regards to appointments, retirements, resignations and removal of Board Members.
  3. Register Trustee Changes with the Master of the High Court, as instructed by the Director: Governance, Legal and Secretariat.
 
  1. Assist in proving required and requested information to the Presidency.
  2. Co-ordinate training and Compile formal submissions of compliance related documents (plans, budgets, Board minutes, annual financial statements, etc.) as mandated by calendar schedules and on instruction by the Director: Governance, Legal and Secretariat.
 
  1. Develop an Annual Board Calendar.
  2. Develop an Annual Board Calendar and ensure that meetings are held in accordance with the calendar.
 
  1. Assist the Director: Governance, Legal and Secretariat in establishing and implementing a Board Training and Development Programme.
  2. Develop a Board Training and Development Programme and ensure that Board members are invited and attend the relevant training suitable to their training needs.
 
  1. Implement and manage the risk management process.
  2. Assist the Director Governance, Legal and Secretariat with implementation and monitoring of the risk management process and plan that supports the Brand SA’s strategy.
 
  1. Compliance, Monitoring and Reporting (Including Risks).
  2. Assist the Director: Governance, Legal and Secretariat, and Corporate Legal Manager with managing legal and contractual issues with partners and suppliers as instructed by the Director: Governance, Legal and Secretariat.
  3. Follow up to ensure that suppliers deliver to SLAs.
  4. Compile database of the relevant legislation.
 
  1. General Administration.
  2. Up-to-date maintenance of Board, Board Committees, and other stakeholder Database and mailing lists.
  3. Assist/execute and maintain a filing and document management system for the Board Secretarial function.
  4. To assist with general administration and secretariat support on Board Secretariat activities.
 
  1. Board Emoluments.
  2. Responsible for processing remuneration and travel cost of the board members.
 
  1. Budget.
  2. Assist the Director: Governance, Legal and Secretariat with developing the annual budget and monitoring expenditure against the budget for the Board Secretariat.
 
Required Skills, Competencies and Attributes:
  • Advanced MS Office (Word, Excel, PowerPoint, Internet search, Email, Contacts Databases); and SharePoint document management.
  • Efficient organising and planning skills
  • Financial literacy
  • Excellent time management
  • Competent ability in knowledge management
  • Excellent problem-solving skills
  • Excellent verbal and written communication
  • Corporate Governance application
  • Protocol / Diplomacy etiquette
  • Minute taking
  • Filing
  • Multi-tasking – balancing varied needs and requests and managing the workflow.
  • Attention to detail / Accuracy
  • Service oriented
  • Ability to use judgement /discernment
  • Organisational awareness
  • Organised and Professional
  • Knowledge of government structures and hierarchies – Ministers, DGs, etc
  • General knowledge of broader political, economic and social environment
 
 
Brand South Africa is committed to ensuring and maintaining workplace diversity and the attainment of employment equity, having due regard to qualifications and appropriate experience. Brand South Africa encourages applications from African Males and Females, Indian Males and Females, Coloured Males and Females, White Males and Females as well as people with disabilities.
 
Please note that certified copies of qualifications will be requested from the shortlisted candidates ONLY.
 
The processing of your personal information by Brand South Africa will be done in accordance with the POPI Act 4 of 2013. Correspondence will only be limited to shortlisted candidates. Brand South Africa reserves the right not to make an appointment.
 
To apply for this position, submit a comprehensive CV to: brandsavacancies@tianaconsulting.co.za
 
Please quote the position title and reference number in the subject line.
 
The closing date for applications is 24 June 2024.
 
For enquiries please contact: Mr Nicholus Maphakela – 011 483 0122
 
*Should you not hear from us within three months from the closing date please consider your application unsuccessful
 
Job Category: Governance
Job Type: Full Time
Job Location: Brand South Africa Head Office