AIR TRAFFIC AND NAVIGATION SERVICES COMPANY (ATNS) VACANCIES

 
 
FOREIGN BILLING AND COLLECTIONS ADMINISTRATOR FTC 24 MONTHS 
Listing reference: atns_000396
Listing status: Online
Apply by: 27 September 2024
Position summary
Industry: Aviation & Aerospace
Job category: Debtors
Location: Bedfordview
Contract: Fixed Term Contract
Remuneration: Market Related
EE position: Yes
About our company ATNS
 
Introduction
ATNS provides billing and collection services to other ANSPs, and the incumbent will handle the collections and invoicing of the Angola (ENNA) and Botswana CAA contracts.
 
Job description

•  Query log in register completed when queries received from clients.
•  Credit and Debit note issue
•  To correct data base records when return mail received from clients.
•  Open new accounts on Oracle after verification to existing data base records to avoid duplication of accounts.
•  Search aircrafts owners/operators on the internet for billing purposes
•  To ensure that flights are billed correctly and to adjust the original billing as per billing questions received from contractors/clients at any given time in order to eliminate any rejections and delays of payments.
•  Invoice customers as per received movement logs from contracted countries
•  Invoice customers for non-regulated business as per received invoice requisition or contract
•  Meet deadlines as per FP006
• Declining credit notes by ensuring that changes in billing system is done when notified through any means.
•  Capture payments received from banks onto Oracle and running bank statement.
•  Accurately applied receipts to correct invoices or as per client request/remittance received.
•  Payments received from clients into ATNS’ bank to be captured onto Oracle to the correct accounts first and then submitted to a cheque request for refund
•  To ensure that bank charges are captured where necessary and as soon as they are identified.
• To ensure that all credit balances are applied to available invoices or refunded to clients who overpay within the same month of receiving the payments.

 
Minimum requirements
 
Minimum Qualifications

•  Diploma in accounting
•  Studying toward a degree as an added advantage

 
Minimum Experience

•  3 years’ experience with direct exposure to all aspects of finance (Billing and Collections)
• Sound knowledge of Oracle system especially in AR Module

 
APPLY
 
 
 
 
 

​
ASSISTANT COMPANY SECRETARY - 2024
Listing reference: atns_000498
Listing status: Online
Apply by: 26 September 2024
Position summary
Industry: Aviation & Aerospace
Job category: Others: Administrative Support and Secretarial
Location: Bedfordview
Contract: Permanent
Remuneration: Market Related
EE position: No
About our company ATNS
 
Introduction
Applications are invited for the position of Assistant Company Secretary (Grade 8 ) based at Bruma. The successful applicants will be reporting to the Deputy Company Secretary. Purpose To provide company secretariat and governance services to ATNS governance structures including management governance structures at the Executive Committee (exco) and / or exco sub-committees level.
 
Job description
 
Major Activities
Business performance and operations - Responsible to provide comprehensive end to end company secretariat and governance services to all ATNS governance structures including management governance structures at exco and exco-subcommittee level. Full meeting coordination: prepare agendas and obtain approval from the relevant chairmen; compile and circulate packs; draft minutes and matters arising and circulate them to members. Arrange, organise and attend respective meetings.  Ensure that resolutions of management governance structures are communicated to the relevant internal stakeholders for implementation.  Assist in developing and maintaining relationships with internal and external stakeholders.   Deal with various queries including secretarial, governance and administrative, processes related matters.  Ensure demanding workload in the office of the Company Secretary is prioritised to meet all deadlines. Ensure that all relevant scheduling activities are carried out, including organising all aspects of the assigned governance structures meetings and ensuring all involved are aware of upcoming commitments and responsibilities. Collate, review and prepare a range of papers and correspondence, proactively identify and distil pertinent issues where appropriate. Communicate directly, and on behalf of the Company Secretary and the Deputy Company Secretary, with members of ATNS governance structures.  Manage Office of Company Secretary related projects, research and prepare appropriate reports or presentations independently.  Research, prioritise and follow up on incoming issues and concerns for the Deputy Company Secretary. Review and improve operating practices within the function to ensure it operates to its optimum.  Set up and manage agreed communication system and protocols to ensure consistent standards in all communications from the Company Secretary.  Work effectively in a demanding environment with competing priorities.  Assist in drafting the corporate annual calendar and maintenance thereof.  Assist with the identification and appointment of suitable new Directors.  Assist in providing Board (collectively / individually) with guidance as to their rights, duties, responsibilities and powers.  Develop annual meeting plans for Board and Board Committees.  Provide for the proper recording of Board and Management Committee minutes and resolutions.  Work effectively in a demanding environment with competing priorities.  Attend Board committee meetings as and when required by the Deputy Company Secretary.
 Compliance, governance and assurance - Ensure that the company is in compliance with all legislative and governance requirements by working with the Office of the Company team to create appropriate internal control measures. Provide guidance and advise (collectively or individually) to the relevant chairmen and members of governance structures on their roles and responsibilities relating to meeting administration, sound governance processes and compliance with the relevant legislation.  Ensure that governance structures’ terms of reference are relevant and updated.  Facilitation of performance evaluations of relevant management governance structures. Ensure compliance with the company’s Memorandum of Incorporation; Companies Act of 2008, as amended; Companies Act Regulations; Public Finance Management Act of 1999, as amended; National Treasury Regulations; and any other relevant legislation.  Ensure application of sound governance practices and adherence to company policies and terms of reference of relevant governance structures. Assist in the proper induction, orientation, ongoing training and education of Directors, including assessing the specific training needs of the Directors and Executive Management in their fiduciary and other governance responsibilities.                Responsible for the effective adoption, roll out and embedding of Office of the Company Secretary’s related policies, within the organisation.  Assist the Company Secretary and the Deputy Company Secretary in providing an effective Board and Committee reporting function as and when is required. This will include the organisation of meetings and minuting and adherence to constitutional documents.
Record Keeping - Maintain all statutory records including all registers of shareholders and directors, minute books and attendance registers. Facilitate effective interaction with external stakeholders.
 
Minimum requirements
 
Minimum Qualifications
·         Completed Chartered Governance Institute of Southern Africa CIS qualification at Board exam level.
·         Studying towards Chartered Governance Institute of Southern Africa CIS qualification at Board exam level will be considered based on depth of experience in the company secretariat environment.
·         LLB or BCom Law or BA Law would be advantageous.
·         Relevant Postgraduate Diploma or Certificate in Corporate Governance would be advantageous.
 
Minimum Experience
·         3 – 5 years working experience as a Company Secretarial Administrator or Company Secretarial Committee Coordinator or Assistant Company Secretary
 
 
If you have not been contacted within 3 weeks of the closing date of this advert, please accept that your application was unsuccessful.
 
ATNS is an equal opportunity employer that strives to achieve a diverse workforce broadly representative of our people. This position will be filled in line with the objectives of ATNS’ Employment Equity Plan and therefore candidates from designated groups as per the Employment Equity Act of 1998 are encouraged to apply.
 
People living with disabilities will be given preference in line with the EE Plan.
 
APPLY

​
ASSISTANT ACCOUNTANT: PAYROLL
Listing reference: atns_000497
Listing status: Online
Apply by: 25 October 2024
Position summary
Industry: Aviation & Aerospace
Job category: Financial Accounting
Location: Bedfordview
Contract: Permanent
Remuneration: Market Related
EE position: No
About our company ATNS
 
Introduction
Applications are invited for the position of Assistant Accountant: Payroll (Peromnes Grade 10) based at Head Office, Bruma. The successful applicant will be reporting to the Accountant: Payroll.
 
Job description
Manage Expense Reimbursement Claims: Ensure that claims are processed in accordance with the S&T Annexure, Procedure and Policy for input into the General Ledger. Extract I-Expense approved claims in I-Expense (for status “pending payables approval”) and the employee expense report. Review and validate employee expense claims. Receive and/or escalate query from/to employee via email pertaining to a rejection or enquiry of claims. Investigate, resolve and/or escalate query to IT/Consultant (where applicable). Communicate query resolution to employee. Submit audited claims to Payroll Accountant for review and interface (Ready for payment). Maintain all other statuses within the I-expense module monthly, ensuring a clean report. Review and update expense templates and expense types according to chart of accounts - work hand in hand with consultant to ensure correct mapping for taxable/non-taxable items in Payroll module. Ensure elements are tested and implemented in the I-Expense module. Review and update of legislative rates in I-Expense module when required. Work with the IT Department to implement the correct legislated rates. Receive communication from IT/Consultant confirming that changes have been affected. Prepare communication in collaboration with the Communications Department to communicate legislated/annexure/procedure changes to relevant stakeholders in the business. Assist in rolling out training to business to ensure correct application of the Annexure/Procedure. Respond to and follow up enquires such as reallocations, misallocations, and other errors thereby maintaining the correct allocation in the correct reporting periods. Retain electronic report (SharePoint). Attend to ad-hoc requirements for I-expense (new projects). Do monthly filing and ensure easy retrieval of all related documentation and journals. 
Manage Staff Debtors: Extract S&T clearing account data from Financial System. Save supporting documentation. Tour vest invoices and supporting travel documents electronically, approved travel recons and repurchases. Record advance payments in Excel spreadsheet. Receive approved travel reconciliations from travellers. Follow up on outstanding travel reconciliations, queries, and monies due to ATNS. Review transactions as per approved travel reconciliations considering corrections and errors (TAC and correct rates uses). Escalate queries to the employee via email and ensure queries are resolved timeously. Process credit notes as per travel reconciliations considering corrections and errors. Calculate and process forex profit and loss on repurchase transactions (liaise with relevant staff regarding correct allocation of funds). Prepare supporting schedule reflecting aged balances. Submit for review to the Payroll Accountant and once reviewed, submit the journals systematically for approval and posting. Prepare and submit the accrual file (reverse old and raise new) for approval to ensure completeness and once reviewed, submit the journal systematically for approval and posting. Prepare and submit International Daily Advance Payment schedule to Payroll Accountant for review. Prepare salary deductions and submit to Payroll Accountant for review (where necessary). Email and save the approved schedules on the Payroll Drive (Share Point) for recording on Employees payslip, per SARS requirement. Validate S&T travel calculations for business, where required. Consolidate, prepare, and submit S&T emergency payments to the Payroll Accountant for payment processing via Finance. Perform monthly balance sheet reconciliations and prepare and submit reconciliations in an accurate and timely manner. Do monthly filing to ensure easy retrieval of all related documents and journals. 
General Ledger – Payroll: Analyse month-end figures for Finance and other departments, ensuring transactions are allocated to the correct codes (Analysis of Expenditure). Contribute to identifying and tracing sources of errors identified on the Trial Balance and making the necessary journal entry corrections. Process monthly and year-end transactions within the set time limits/deadlines. Monthly filing and easy retrieval of all related documents and journals. Assist with monthly interface of payroll. Assist with processing of monthly standard payroll related journals, i.e. leave pay accrual, etc. Perform monthly balance sheet reconciliations and prepare and submit reconciliations in an accurate and timely manner. 
Travel Allowance Calculator: Ensure the correct functioning of the TAC application when calculating allowances for Business. Review and update legislative rates in TAC module when required. Work with the IT Department to implement the correct legislated rate. Receive communication from IT/Consultant confirming that changes have been affected. Prepare communication through the Communications Department to communicate annexure/procedure/legislated changes to business. Assist in rolling out training to business to ensure correct application of the Annexure/Procedure. 
Processing of Payroll Cash Book:  Ensure that all transactional processing is performed timeously and accurately, and reconciling items are cleared or currently maintained, ensuring valid reasons. Extract the monthly bank statement from the banking platform. Investigate new payments and deposits and escalate accordingly with the bank or applicable internal sub-department, where applicable. Communicate discrepancies with the Payroll Department. Process all payments and deposits electronically. Engage with the Assistant Accountant: Cashbook where queries are identified and obtain resolution prior to closing off month-end processes. Obtain and ensure sufficient supporting documentation is attached for all captured transactions. Analyse and reconcile the cashbook to the bank statement ensuring cut-off on the last working day of the month. Prepare the balance sheet account reconciliation, ensuring that reconciling items are monitored and cleared out correctly and timeously. 
Reporting: Generate and/or compile monthly, quarterly, and annual reports including but not limited to: Travel Tax Pac. ST Helena fuel expense report. Generate I Expense reports as required. Generate and/or compile ad hoc reports as required. 
Other Duties: Updating of procedures in area of control to ensure compliance. Document business processes to improve the effectiveness and efficiency of the unit. 
Internal and External Audits: Prepare audit requests as required. Assist with internal and external audit queries and clear audit findings.
 
Minimum requirements
 
Formal Qualifications: 

• B. Com Accounting degree or 3-year National Diploma in Accounting /Finance. 

Experience:

• At least 3 years’ accounting experience with direct exposure to all aspects of finance
• Studying towards a degree will be an advantage
• Knowledge of IFRS and PFMA is required

 
APPLY