AGRICULTURAL SECTOR EDUCATION TRAINING AUTHORITY (AGRISETA) VACANCIES

​TEMPORARY BURSARY OFFICER
PERIOD: 6 MONTHS
REMUNERATION: MARKET RELATED
Ref: AgriS0802/2025
Designation Bursary Officer
Reporting to Manager: Rural Development
Division Learning Programmes and Projects
Office location Head Office, Pretoria- Arcadia
Role Context Assist with Bursaries Management official’s day-to-day activities
 
KEY PERFORMANCE AREAS - KEY PERFORMANCE AREA
 
FUNCTIONAL OUTPUTS / ACTIONS
 
ADMINISTRATION OF LEARNING PROGRAMMES
• Receive Discretionary Grant applications.
• Capture and verify that applications are supported by appropriate documents.
• Verify the information captured.
• Forward all requests for approval to the Learning Programmes and Projects Evaluation Committee.
• Upload all approved projects to the system.
• Scan and upload documents on the drive.
• Participate in the evaluation of applications to provide input.
•Generate, distribute and receive contracts for signature by CEO and applicant.
• Provide feedback on all application status.
• Ensure that signed contracts are received and filed.
• Validate learner documents and communicate the outcomes with stakeholders.
• Register Learner Agreements before the training starts.
• Follow up outstanding contracts from stakeholders.
• Report weekly on contracts received.
 
Validation of Leaner Documents Received
• Receive contracts from stakeholders and ensure accuracy in line with the approved list.
• Escalate all exceptions to the assistant manager/ manager learning programmes.
• Validate the learner documents and ensure that all documents submitted are in line with the DHET validation framework.
• Submit to the relevant section and record the submission.
• Communicate exceptions to the stakeholders.
• Report weekly and monthly to the assistant manager/manager learning programmes on all documents received and any other pertinent matters.
 
PROCESSING PAYMENTS
• Receive and capture all invoices relating to programmes.
• Analyse invoices against contract deliverables approvals for each project.
• Capture contracts received back from applicants on SAGE X3.
• Check accuracy of invoices for payment.
• Forward approved invoices to finance department for payment.
• Verify payments on SAGE X3.
• Report weekly on invoices received to the Assistant Manager.
 
STAKEHOLDER LIAISON
• Provide excellent customer service to AgriSETA internal and external stakeholders.
• Provide guidance to stakeholders, learners, employers and training providers regarding learning programmes and other requirements.
• Assist stakeholders and training providers regarding invoice and calculation of grants.
• Respond to all client correspondence and walk-ins concerning Learning Programmes.
• Respond to all queries regarding Learning Programmes and payments.
• Perform any administrative duties required by the unit.
 
PROVIDE INFORMATION TO AUDITORS
• Provide information related to audit requests.
• Validate information prior to submitting to auditors.
• Keep records of documents submitted.
• Ensure that there are no repeat audit findings on any audited documents.
 
REPORTING
• Generate weekly and monthly reports on contracted, committed and balanced amounts against approved project budget.
• Compile relevant statistics for inclusion in appropriate reports when required.
• Generate weekly and monthly reports on contracted, committed and balanced amounts against approved project budget.
• Compile relevant statistics for inclusion in appropriate reports when required.
 
AD HOC
• Any other duties which may be assigned from time to time.
 
INTERNAL AND EXTERNAL CONTACTS
• Internal: All internal AgriSETA departments.
•External: Stakeholders, DHET, DOL, Service Providers.
 
MINIMUM QUALIFICATION
• Matric / Grade 12 plus National Diploma in Public Relations Management / Business Administration / Public Management / Management Assistant or equivalent.
• A minimum of 2 years administration experience.
• Experience in skills development sector will be an added advantage.
• Knowledge of legislation governing SETAS.
 
REQUIRED COMPETENCIES
• Basic Computer literacy (Microsoft Word and Excel)
• Attentive to details
• Team player

​Employment Period: 6 Months
 
An updated CV with a cover letter should be forwarded to: LPPtemp@agriseta.co.za
 
Closing date: Friday, 12 September 2025 at 16h30
 
Enquiries: Baepi@agriseta.co.za
 
Note: Communication will be restricted to the shortlisted candidates only. Should you not hear from us in 4 weeks after closing date of this advertisement, consider your application unsuccessful.
 
This advertisement has minimum requirements listed. Management reserves the right to use additional relevant information as criteria for shortlisting. AgriSETA is an equal opportunity employer and preference will be afforded to candidates in terms of Employment Equity Plan.