AGRICULTURAL SECTOR EDUCATION TRAINING AUTHORITY (AGRISETA) - SUPPLY CHAIN MANAGEMENT OFFICER

DESIGNATION: Supply Chain Management Officer
Reporting to: Assistant Manager: Supply Chain Management
Division: Finance
Business Unit: Finance
Office Location: Head Office: Pretoria
 
JOB PURPOSE
• To ensure implementation of procurement provision of the PFMA, the Preferential Policy Framework Act and other relevant legislation for effective supply chain management at AgriSETA
• The Management of supplier relationship including price, negotiation, planning, production, inventory control and quality control
• Management of Supply Chain Unit
 
ROLE CONTEXT
• Ensure that goods and services are procured timely for improved service delivery and smooth operation of the SETA.
 
KEY PERFORMANCE AREAS
 
KEY PERFORMANCE AREA - FUNCTIONAL OUTPUTS / ACTIONS
 
PROCUREMENT OF GOODS AND SERVICES IN LINE WITH SCM POLICY, TREASURY REGULATIONS, PRACTICE NOTES, CIRCULARS AND INTRUCTION NOTES
• Source quotations from tax compliant service providers registered on the CSD in a set turnaround time.
• Compile RFQ comparative schedules and recommendation for approval.
• Generate purchase orders and distribute them to end users and suppliers.
• Ensure and confirm compliance with SCM prescripts.
• Verify if suppliers are not listed on restricted suppliers list at National Treasury.
• Ensure requisitions are approved according to the Delegation of Authority.
• Update the RFQ register of all procurement below R1million (update the status on requisition) evaluate and prepare recommendation reports to ensure that compliance has been met daily.
• Verify payment on receipt of invoice.
 
BID ADMINISTRATION
• Ensure that Treasury Instruction note on enhancing compliance monitoring and improving transparency, accountability in the Supply chain Management has been implemented in all procurement processes.
• Assist the end user in compiling fair and equitable terms of references or specifications that are in line with the SCM Policy and Procedures.
• Compile tender documents.
• Finalising the scoring of each bidder.
• Explaining all the scoring process.
• Provide administrative support on all bid committees.
• Prepare the memorandum for BEC and BAC.
• Prepare all appointment letters for BSC, BEC and BAC (Terms of reference) for each committee members prior to bid committee meetings.
• Ensure members complete the declaration of interest.
• Render secretariat service to bidding committees.
 
CONTRACT MANAGEMENT
• Prepare SLA’s and submit the contracts for vetting prior to commencement of the contract (attach proof of vetting).
• Ensure that contracts are signed and witness by all parties before commencement of services.
 
TRAVEL MANAGEMENT
• Assist all employees and external stakeholders regarding travelling logistics (Ensure travelling is in line with National Travel Policy Framework).
• Book travel through the Travel Agencies and send vouchers to the end user prior to travel.
• Resolve all after-hours queries.
• Respond to internal and external queries.
• Make all the necessary travel arrangements on receipt of approved travel requests.
• Communicate any changes and updates with agency, service provider and appropriate parties.
 
STOCK CONTROL
• Manage AgriSETA stores.
• Safeguard AgriSETA Inventory (Stationery, Cartridges) and groceries.
• Ensure that stock is replenished (low stock).
• Responsible for the stock control system for stationery, cleaning materials and consumables.
• Quarterly stock counts and keep records.
• Monthly signed inventory register must be in place.
 
REPORTING
• Submit reports to SCM: Manager within stipulated timelines.
 
AD HOC
• Any other duties which may be assigned from time to time
 
INTERNAL AND EXTERNAL CONTRACTS
Internal divisions: All divisions within AgriSETA
External: Clients of and visitors to AgriSETA. Various service providers.
 
MININUM QUALIFICATIONS AND EXPERIENCE
NQF 6 in Supply Chain Management/Logistics, or equivalent
3 years or more related experience in Supply Chain Management environment.
 
REQUIRED COMPETENCIES
Computer literacy
Communication skills
Knowledge of applicable policies and procedures (SCM)
Team-orientated
Dead line driven

Employment Period: Permanent
An updated CV with a cover letter (excluding certificates) should be forwarded to: officerscm@agriseta.co.za
 
Closing date: Friday, 14 July 2023
 
Enquiries: Tshepiso@agriseta.co.za
 
Note: Please indicate your current and required salary. Communication will be restricted to the shortlisted candidates only. Should you not hear from us in 4 weeks after closing date of this advertisement, consider your application unsuccessful.
 
This advertisement has minimum requirements listed. Management reserves the right to use additional relevant information as criteria for short-listing.
 
AgriSETA is an equal opportunity employer and preference will be afforded to candidates in terms of Employment Equity Plan.