AGRICULTURAL SECTOR EDUCATION TRAINING AUTHORITY (AGRISETA) - ASSISTANT MANAGER: MONITORING AND EVALUATION

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ROLE CONTEXT
• The development of suitable monitoring and evaluating tools to measure the impact of AgriSETA programmes to ensure that the desired outcomes are met.
• Responsible for monitoring and evaluating initiatives, programmes and projects, both new and established, providing accountability and ensuring efficiency and success from start to finish.
• Responsible for establishing, modifying and monitoring key performance indicators to report and record progress for programmes and projects ensuring agreed deliverables are met.
 
KEY PERFORMANCE AREAS
 
KEY PERFORMANCE AREA: To ensure compliance to all record management processes and procedures, as well as statutory and regulatory requirements
FUNCTIONAL OUTPUTS / ACTIONS: 
• Support and evaluate departmental plans to improve the achievability and reliability in line with AgriSETA priorities.
• Managing the implementation of AgriSETA operational plans within the legislative and regulatory framework
• With input and support from the Manager: Research, Monitoring and Evaluation assure thorough and complete completion and timely submission of all required and indicated Monitoring and Evaluation related data and narrative reports by:

• Ensuring thorough and timely reporting by all reporting AgriSETA staff and shareholders and asking for updates and revisions where needed
• Ensure the provision of reports with the appropriate level of detail for the purpose the report has been prepared.

• Reports include:

• Annual reporting against operational plan(s) and research agenda deliverables
• Perform monthly and annual statistical and statutory reporting on all relevant programme issues and other related operational functions
• Prepare quarterly performance reports for submission to the Quarterly Performance Review Meeting
• Report and make recommendations to the Operations Unit on project performance, impact and sustainability
• Ensure and control data management of data collected in order to facilitate documentation and reporting of assessments, programme data, lessons learnt and best practices for internal and external sharing

 
KEY PERFORMANCE AREA: To ensure that AgriSETA resources are fully & responsibly utilised
FUNCTIONAL OUTPUTS / ACTIONS:
• Ensure monitoring and evaluation-related quality improvement process and comprehensive utilisation and implementation of monitoring and evaluation framework by:

• Assessing organisational and performance gaps within the different programmes and report on corrective actions needed
• Reviewing and analysing monthly and quarterly reports to identify the causes of potential bottlenecks in project implementation and to enhance quality of reporting

• Performing field visits to:

• Collect data from programmes and projects implemented
• Ensure utilisation of resources
• Verify implementation of projects and attainment of objectives against set targets

 
KEY PERFORMANCE AREA: To ensure the quality, reliability and relevance of AgriSETA's service provision
FUNCTIONAL OUTPUTS / ACTIONS:
• Research, co-develop and review appropriate systems and processes and adopt best practices.
• Developing, implementing and institutionalising an impact assessments framework at operational projects and organisational business impact level Working closely with MIS Assistant Manager to establish, and then periodically review, MIS for AgriSETA with performance indicators and targets embedded in the system for implementation and tracking
• Ensuring that the performance of the AgriSETA’s programmes and/ or projects is monitored, evaluated, measured and reviewed against indicators and targets set in the Annual Performance Plan by:

• Contributing to the development and refining of generic and specific performance and sustainability indicators for each type of project to ensure that they are objective, practical, specific, creative, cost effective and monitor them throughout the duration of the projects
• In collaboration with the relevant Managers and specialists, implement monitoring plans that capture quantitative and qualitative data to report on programme performance indicators

• Coordinating and implementing baseline surveys to gauge and support the performance of the programme
• Liaise with relevant programme managers and coordinators to ensure that lessons learned and recommendations are used to modify existing programmes and in the design of new activities
• Analysing the data collected and transforming such into information pertaining to the progress and areas for improvement.
 
KEY PERFORMANCE AREA: SUPERVISING
FUNCTIONAL OUTPUTS / ACTIONS:
• Advising on standards and pass on information.
• Conducting performance appraisals and identify training needs.
 
KEY PERFORMANCE AREA: AD HOC
FUNCTIONAL OUTPUTS / ACTIONS:
• Any other duties which may be assigned from time to time
 
INTERNAL AND EXTERNAL CONTACTS

• Internal departments: All divisions within AgriSETA
• EXTERNAL Incumbent liaises with: Stakeholders, DHET, Internal Audit, and other institutions working with AgriSETA

 
MINIMUM QUALIFICATIONS AND EXPERIENCE

• Qualification in Monitoring and Evaluation (NQF level 7) preferred or Auditing
• A minimum of 5 years work experience in a Monitoring and Evaluation or Auditing environment with at least two (2) years of experience as a specialist.

 
Proven experience in:
• Planning and performance management within a public entity
• Developing evaluation frameworks, conducting operational research and impact evaluations and process evaluations
• Monitoring programme implementation using qualitative and quantitative approaches
• Developing and coordinating data collection, processing and analysis systems
• Knowledge and proficiency in statistical analysis, quantitative and qualitative data collection and analysis
• Ability to design monitoring and evaluation frameworks as well as impact assessment methodology, instruments and tools
 
REQUIRED COMPETENCIES
• Computer literacy (MS suite)
• Statistical Analysis Programmes such as SPSS, STATA or similar
• Knowledge of relevant legislation within the SETA environment.
• Project management knowledge
• Documentation, information management and reporting
• Ability to review, synthesize information and produce quality reports
 

Employment Period: Permanent position
An updated CV with a covering letter (excluding certificates) should be forwarded to: Recruitment@agriseta.co.za
 
Closing date: 25 April 2022
 
Enquiries: Baepi@agriseta.co.za
 
Note: Communication will be restricted to the shortlisted candidates only. Should you not hear from us 4 weeks after closing date of this advertisement, consider your application unsuccessful.
 
This advertisement has minimum requirements listed. Management reserves the right to use additional relevant information as criteria for short-listing. AgriSETA is an equal opportunity employer and preference will be afforded to candidates in terms of Employment Equity Plan. 
 
Disabled candidates are encouraged to apply and an indication in this regard will be appreciated.