UNIVERSITY OF PRETORIA (UP) VACANCIES -24 JULY 2026

UNIVERSITY OF PRETORIA (UP)

HELPDESK AGENT (IT) - DEPARTMENT OF INFORMATION TECHNOLOGY SERVICES

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Job ID 26457

Location Information Technology Service

Full/Part Time Full-Time

Regular/Temporary Regular

UP Professional and Support

DEPARTMENT OF INFORMATION TECHNOLOGY SERVICES

HELPDESK AGENT (IT)

PEROMNES POST LEVEL 9

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

JOB PURPOSE:

To be the first point of contact for staff and postgraduate students who contact the ITS Help Desk. While providing the highest level of customer service, the Helpdesk Agent responds to incoming interactions on all communication channels used by the ITS Help Desk, registers and tracks all information on the IT Service Management Automation system, and uses a knowledge base tool, along with their expertise, to resolve first level requests in a timely fashion. The Helpdesk Agent escalates unresolved problems/issues/requests to the correct second and third level support team.

RESPONSIBILITIES:

The successful candidate’s responsibilities will include, but are not limited to:

Service excellence and support:
Provide first contact support to users with all IT-related problems, including a first contact resolution telephonically or remotely where possible;
Analyse, diagnose and resolve technical problems, or escalate to the relevant support group or vendor;
Record incidents and service requests on the Enterprise Service Management (ESM) platform;
Troubleshoot, document actions, and escalate/close out incident or service request;
Serve all channels used by the users, such as telephone, email, virtual agent, and Enterprise Service Management (ESM);
Manage user expectations with regard to the expected Service Level Agreement (SLA);
Create and maintain knowledge articles;
Monitor incidents and service requests from when they are reported until they are finalised;
Propose updates and additions to the dynamic Service Catalogue;
Stay abreast of societal and environmental issues relevant to the ITS Help Desk;
Adhere to policies and support the University’s security policies/requirements;
Manage and escalate compliments and complaints relating to ITS service delivery;
Execute activities which assist in the implementation of the ITS Helpdesk goals that align with ITS’ and the University’s objectives;
Service enhancement and quality:
Provide quantified feedback and updates on incidents and service requests on the ESM platform;
Manage problem-solving processes transparently through regular stakeholder feedback to promote engagement and trust between ITS and stakeholders;
Manage the resolution of first-line support incidents and service requests directed to the Helpdesk;
Prioritise business needs while providing customers with the best possible service using the relevant tools to ensure service delivery;
Adhere to SLA’s;

Knowledge sharing and engagement:
Provide assistance to the Help Desk Analysts on UP departmental and academic functions;
Liaise with the Help Desk Analyst on internal standard operating procedures and processes;
Provide guidance and information to users as required, and contribute to the development of training documents;
Participate and facilitate on-the-job training, and contribute to and participate in projects;
Contribute and review knowledge-sharing articles;
Liaise and collaborate with other ITS teams to resolve complex issues;
Contribute to the updating of SLAs in line with technology changes and updates, as required;
Identify trends and recurring issues and make recommendations for improvements;

Cyber and Information Security support:
Partake in critical ITS Cyber and Information Security prevention activities;
Identify changing trends related to security issues, and coordinate the resolution of threats identified by users;
Advise users of threats and how to mitigate them, and implement the required measures to contain threats in collaboration with the ITS Security virtual team;
Adhere to and enforce security guidelines.

MINIMUM REQUIREMENTS:

A relevant three-year National Diploma / NQF level 6 qualification, with
A total of three years’ experience in:
IT Service Desk environment;
Software and hardware troubleshooting;
Working on a service management tool/platform;
A+ certified;
ITIL Foundation certified;
SDI SDA certification;

Grade 12, with
A total of five years’ experience in:
IT Service Desk environment;
Software and hardware troubleshooting;
Working on a Service management tool/platform;
A+ certified;
ITIL Foundation certified;
SDI SDA certification.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

Knowledge of:
Fourth industrial innovations;
Customer service and engagement;
Understanding of enterprise networks and technologies;
Cyber and information security best practices and standards;
Technical competencies:
Maintenance and support of desktop applications;
Computer literacy;
Exposure to ERP technologies;
Desktop operating systems (Microsoft);
Desktop and mobile operating systems (Apple, Linux, Android);
Usage of unified communication technology;
Behavioural competencies:
Ability to:
Identify problems, determine possible solutions, and actively work to resolve the issues;
Compile, assimilate, organize, and store printed and electronic information. Ability to review, compile, and analyse information to prepare reports;
Accomplish organizational goals, and to identify and resolve problems;
Actively participate as a member of a team to move toward the completion of goals;
Utilize office equipment and other relevant technology (Software and systems) to meet business needs;
Redesign processes as needed using best methods and technology to meet or exceed business needs;
Accomplish tasks and processes accurately and completely;
Identify primary and secondary authorities to validate the research;
Use innovative solutions and/or designs where appropriate;
Listen to symptom descriptions; analyse problems; respond effectively, and provide constructive feedback to the client on problem resolution;
Build and maintain ongoing, collaborative working relationships with co-workers to achieve the goals of the work unit;
Listen and respond appropriately to others;
Develop and maintain strong relationships with clients (those who buy goods and services, and for whom formal professional services are rendered) or customers (those who consume goods and services) by listening to the client/customer and understanding and responding to identified needs;
Possession of a designated level of technical skill or knowledge in a specific technical area(s), and the ability to keep up with current developments and trends in areas of expertise. May be acquired through academic, apprenticeship, or on-the-job training, or a combination of these.

ADDED ADVANTAGES AND PREFERENCES:

An applicable IT Degree, with
Two years’ experience in:
The broader IT field, end-user device experience;
A higher education environment;
Remote customer service support;
N+ certified.

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.

In applying for this post, please attach:

A comprehensive CV;
Certified copies of qualifications;
Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE: 06 August 2026

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Ms V Makhubele, Email: violet.makhubele@up.ac.za, Tel: (012) 420 6920 for application-related enquiries, and Mr E Simba, Email: eusoph.simba@up.ac.za, Tel: (012) 420 5330 for enquiries relating to the post content.

Should you not hear from the University of Pretoria by 31 October 2026, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.

SENIOR ADMINISTRATIVE OFFICER - DEPARTMENT OF ENROLMENT AND STUDENT ADMINISTRATION

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Job ID 26435

Location ESA Student Administration

Full/Part Time Full-Time

Regular/Temporary Regular

UP Professional and Support

DEPARTMENT OF ENROLMENT AND STUDENT ADMINISTRATION

SENIOR ADMINISTRATIVE OFFICER

PEROMNES POST LEVEL 09

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

JOB PURPOSE:

The purpose of this job is to provide administrative assistance to the Student Administration: Student Operations division by coordinating and managing student appeals, overseeing the printing and quality control of certificates, issuing declarations to clients, verifying TuksSport students as bona fide University of Pretoria students, and managing the assets of the Student Administration: Operations unit.

RESPONSIBILITIES:

The successful candidate’s responsibilities will include, but are not limited to:

General administration:
Manage and monitor booking for collection and/or couriering of certificates;
Manage the recordkeeping of collection, courier and safekeeping of certificates, and finalise all enquiries;
Assist with the issuing of certificates at graduation ceremonies and at the office;
Issue requested declarations for alumni, print lists of modules and translations, verify qualifications, and issue proof of registration;
Manage graduation correspondence;
Provide administrative support at each graduation ceremony;

Student appeals: Administration:
Manage and coordinate meeting dates and logistical arrangements for the Senate Review Committee on Readmission;
Maintain and update the information and dates for the Faculty Appeals Committee meetings and for the Senate Review Committee on readmission meetings on the UP calendar and UP webpage;
Provide support to faculty administrative staff and resolve challenges regarding the appeals process;
Maintain and update student appeal letters;
Manage enquiries regarding student appeals in collaboration with the Deputy Director: Student Administration, and the office of the Registrar;
Maintain a record of all appeal applications and outcomes for annual auditing and reporting purposes;
Compile statistics after each appeal and review session;
Academic records:
Manage, administer, and process requests from faculties for University blank certificates for oath taking, internships, certificates for students on the Dean’s list, etc.;
Print official academic records for graduation, legal and finance division;
Manage and maintain the stock of academic record paper.

MINIMUM REQUIREMENTS:

A relevant three-year National Diploma, with;
Three years’ experience in:
Administration;
Computer Literacy: Internet, PeopleSoft;
Curriculum compilation;

Grade 12, with;
Five years’ experience in:
Administration;
Computer Literacy: Internet, PeopleSoft;
Curriculum compilation.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

Knowledge:
Accounting;
Student administration at a Higher Education Institution;
University yearbooks and academic structures;
Degree certificates/diplomas, academic records and
relevant procedures;
PeopleSoft;
Managing, safekeeping and auditing of confidential official documents;
Technical competencies:
Computer skills;
Report writing skills;
Scanning software;
Updating and maintenance of student personal data;
Verification software;
Behavioural competencies:
Ability to:
Accomplish tasks and processes accurately and completely;
Arrange and assign work to use resources efficiently;
Manage high stress situations calmly and effectively;
Build and maintain ongoing, collaborative, working relationships with co-workers to achieve the goals of the work unit;
Convey information clearly and concisely to groups or individuals either verbally or in writing to ensure that they understand the information and the message;
Listen and respond appropriately to others.
Identify problems, determine possible solutions, and actively work to resolve the issues;
Actively participate as a member of a team to move toward the completion of goals;
Take prompt action to accomplish objectives;
Dedicated to providing professional client service, ensuring customer satisfaction.

ADDED ADVANTAGES AND PREFERENCES:

A relevant Bachelor’s/BTech degree, with:
Three to five years’ experience/knowledge in/at:
A Higher Education Institution;
General Academic Regulations, Faculty Regulations, and Student Rules;
Advanced computer related experience regarding the internet and student records at a Higher Education Institution;
Valid driver’s license.

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.

In applying for this post, please attach:

A comprehensive CV;
Certified copies of qualifications;
Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE: 06 August 2026

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Mr Z Gqabi, zolani.gqabi@up.ac.za, for application-related enquiries, and Mr I Dire, dire@up.ac.za for enquiries relating to the post content.

Should you not hear from the University of Pretoria by 31 October 2026, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference will be given to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information, including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.

SENIOR LECTURER - CENTER FOR THE FUTURE OF WORK (FACULTY OF ECONOMIC AND MANAGEMENT SCIENCES)

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Job ID 26463

Location Economic and Management Science

Full/Part Time Full-Time

Regular/Temporary Regular

UP Posting - Academic

FACULTY OF ECONOMIC AND MANAGEMENT SCIENCES

CENTRE FOR THE FUTURE OF WORK

SENIOR LECTURER (one post)

The University of Pretoria is one of the leading research-intensive universities in South Africa. Its nine faculties and business school offer a wide range of undergraduate and postgraduate programmes. We are a diverse and dynamic community of staff and students committed to excellence, diversity, sustainability, and making a difference.

In pursuit of excellence and diversity, the University of Pretoria invites applications for the above vacancy.

The Centre for the Future of Work is a transdisciplinary, research-intensive centre dedicated to understanding and shaping the evolution of work across the African continent. Drawing together scholars, practitioners, policymakers, and industry partners, the Centre interrogates shifting labour dynamics, reimagines organisational design, and advances new approaches to skills and competency development in an era of technological disruption and socio-economic transformation. Through rigorous research and engaged scholarship, the Centre seeks not only to interpret emerging trends but to influence inclusive, evidence-based pathways for the future of work in Africa and beyond.

KEY RESPONSIBILITIES

The successful candidate will be responsible for, but not limited to, the following:

Primarily driving research projects and studies across future work topics
Lecturing at undergraduate and/or postgraduate level;
Project management, research strategy, industry and policy engagement, and skills development;
Academic administration and management;
Supervising postgraduate students;
Participation in the Department’s strategic initiatives related to teaching, research, community engagement, and fundraising;
Scientific research and publications in accredited academic journals.

MINIMUM REQUIREMENTS

Senior Lecturer:

A doctorate in ONE of the areas of specialisation listed below or closely related field:

• Biomedical Engineering

• Business Management, Entrepreneurship or Strategy

• Industrial Engineering

• Information Systems

• Industrial Psychology

At least 2 accredited publications and/or equivalent recognised scholarly outputs accepted and/or published) or appropriate industry experience;
At least 3 years relevant tertiary teaching experience or demonstrated competence of appropriate industry experience or applied research experience;
Involvement in Master’s students or PhD supervision; or equivalent experience mentoring researchers in industry or applied setting;
Teaching and developing skills development at a higher education institute; and
Evidence of professional engagement.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES)

Strong capacity for transdisciplinary research, including the ability to work across methodological traditions and disciplinary boundaries;
Demonstrated ability to collaborate with industry, policymakers, and community stakeholders;
Excellent academic writing and research communication skills;
Experience working in international or interdisciplinary research teams;
Sound grasp of the foundational theories and current debates in your area of specialisation;
Strong project management skills, including the ability to deliver research outputs on time;
Digital literacy and the ability to integrate technology effectively into research work; and
Respect for diverse cultural, social, and academic perspectives.

ADDED ADVANTAGES AND PREFERENCES

Experience leading or co-leading externally funded research projects, including successful grant applications.
A clear trajectory of growth as a scholar in your discipline.
Editorial or peer-review experience with accredited international journals.
Established networks with industry, government, or civil society relevant to the future of work.
Prior experience designing and delivering transdisciplinary or cross-sector research.

REMUNERATION AND APPOINTMENT

The annual remuneration package will be commensurate with the incumbent's level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.

APPLICATION PROCESS

Applicants are requested to apply online at www.up.ac.za, select About UP, click on Career Opportunities and select the position you would like to apply for.

The following documents must be attached when applying for this position:

A cover letter, comprehensive UP template CV detailing academic and professional qualifications, as well as a full employment history;
Certified copies of qualifications;
Teaching portfolio (including teaching evaluation and student evaluations);
Research portfolio (including record of citation index scores); and
The names and contact details of at least three referees (one national and two international) who can attest to your academic stature and leadership qualities.

The University reserves the right to appoint and consult its own referees.

Shortlisted candidates will be requested to prepare a presentation. The topic and further details will only be provided to shortlisted candidates.

CLOSING DATE: 07 August 2026

Applications that do not comply with the minimum requirements or are received after the closing date will not be considered.

ENQUIRIES:

Prof Wesley Rosslyn-Smith, wesley.rosslyn-smith@up.ac.za, for position-related enquiries. Ms Lynn Goss, Tel: (012) 420 4289 for application process enquiries.

Should you not hear from the University of Pretoria by 30 September 2026, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

Under the University's Employment Equity Plan and its Employment Equity goals and targets, preference may be given, but it is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply.

By applying for this vacancy, candidates consent to undergo verification of personal credentials and related information, including, but not limited to, qualifications, criminal record, credit record, and current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right not to fill the advertised position.

DEPARTMENTAL ADMINISTRATOR - DEPARTMENT OF INTERNATIONALISATION AND PARTNERSHIPS

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Job ID 26460

Location Director Internation Strategic

Full/Part Time Full-Time

Regular/Temporary Temporary

UP Professional and Support

DEPARTMENT OF INTERNATIONALISATION AND STRATEGIC PARTNERSHIPS

DEPARTMENTAL ADMINISTRATOR (ONE YEAR CONTRACT)

PEROMNES POST LEVEL 9

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

JOB PURPOSE:

The Departmental Management Assistant provides a complete administrative, operational and support service to the Director’s Office, the Deputy Director, managers and limited support to personnel.

RESPONSIBILITIES:

The successful candidate’s responsibilities will include, but are not limited to:

Secretarial support and office administration:
Planning, organising, leading and controlling the daily workflow in the department in liaison with the Senior Management Administrator for the Director: International and Strategic Partnership (DISP);
Screening and reading all incoming correspondence and e-mails, determining relevance and importance, and appropriate actions to be taken;
Assisting with the compilation and distribution of submissions to the Director and/or UP Executive;
Compiling, communicating and distributing notifications and other documents from the office of the Director;
Maintaining and updating the UP website;

Financial administration:
Monitoring the budget and providing regular feedback to the Director;
Processing all requisitions and invoices timeously;
Managing and processing personnel claims;
Obtaining quotations from service providers for services or goods needed in line with the UP financial policy;

Stakeholder management:
Providing services and assistance to UP staff and external clients and contacts outside UP;
Liaising with the Department of Institutional Advancement for the distribution of campus-wide information to staff;
Maintaining a record of files, documents and communication for the Department;

Events and workshop coordination:
Acting as secretariat for committees and meetings as directed by the Director;
Compiling minutes of meetings and distributing to relevant stakeholders;
Scheduling meetings in line with the annual programme, as well as other related processes and deadlines;
Planning, coordinating and executing all functions/events that the department is hosting;
Making the necessary logistical and administrative arrangements for meetings and departmental events;

Departmental and office administration:
Keeping relevant statistics updated as needed;
Attending to reservations for departmental venues;
Preparing reports for the Office of the Director.

MINIMUM REQUIREMENTS:

A National 3-year Diploma, with:
Three years’ experience in;
Administration;
Report writing;
Financial administration;
Events planning;
Working at a higher education institution;
Project management;
Events coordination and project management;
Basic research;
A valid driver’s licence;

Grade 12, with:
Five years’ experience in;
Administration;
Report writing;
Financial administration;
Events planning;
Working at a higher education institution;
Project management;
Events coordination and project management;
Basic research;
A valid driver’s licence.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

Knowledge:
Higher Education systems in South Africa and globally;
Globalisation trends, culture and religion;
Project management and report writing;
Technical:
Applicable computer packages;
Computer literacy;
PeopleSoft Finance System;
Minute taking;
Behavioural competencies:
Ability to:
Build and maintain ongoing, collaborative, working relationship with co-workers to achieve the goals of the work unit;
Listen and respond appropriately to others;
Identify problems, determine possible solutions, and actively work to resolve the issues;
Communicate with senior members/executives, both at UP and externally;
Create and maintain a professional environment.

ADDED ADVANTAGES AND PREFERENCES:

A Bachelors’ degree, with:
Three to five years’ experience in:
Higher education;
Event coordination and project management;
Financial and grants management.

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The all-inclusive remuneration package for this contract position will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines.

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.

In applying for this post, please attach:

A comprehensive CV;
Certified copies of qualifications;
Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE: 04 August 2026

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Mrs. Jele, Email: Lebo.Jele@up.ac.za, Tel: (012) 420 2221 for application-related enquiries, and Dr. Ramoutar-Prieschl, Email: Ramoutar-Prieschl@up.ac.za, Tel: (012) 420 5979 for enquiries relating to the post content.

Should you not hear from the University of Pretoria by 30 September 2026, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

All candidates who comply with the requirements for appointment are invited to apply.

The University of Pretoria reserves the right to not fill the advertised positions.

DEPARTMENT OF STUDENT AFFAIRS - PROFESSIONAL NURSE

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Job ID 26461

Location Student Affairs

Full/Part Time Full-Time

Regular/Temporary Regular

UP Professional and Support

DEPARTMENT OF STUDENT AFFAIRS

STUDENT HEALTH SERVICES

PROFESSIONAL NURSE

PEROMNES POST LEVEL 9

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

JOB PURPOSE:

As a Professional Nurse, you will render comprehensive primary health care services to students assessing, diagnosing and treating a wide range of conditions, while also playing a key role in sexual and reproductive health care, minor medical procedures, and health promotion across campus.

RESPONSIBILITIES:

The incumbent will be responsible for:

Conduct physical assessments, diagnose illness, prescribe treatment and provide direct patient care, including virtual consultations where required
Perform health screenings (blood glucose, haemoglobin, urine, pregnancy, eye tests) and interpret results to guide treatment
Dispense prescribed medication and complete immunisations for relevant student groups
Provide sexual and reproductive health care, including family planning, contraception, HIV testing and gynaecological examinations
Conduct minor surgical procedures, wound care and emergency treatment in line with scope of practice
Support health awareness campaigns, seminars and training sessions for students
Maintain accurate patient records, manage stock, and ensure compliance with SANC and relevant health legislation
Mentor and supervise nursing interns

MINIMUM REQUIREMENTS:

4-year Diploma/Degree in Nursing (General, Community Health, Psychiatry and Midwifery) AND a National/Postgraduate Diploma in Clinical Nursing Science, Health Assessment, Treatment and Care (Primary Health Care)
3–5 years' experience in primary health care, including diagnosis and treatment of patients, pharmacological knowledge, sexual and reproductive health counselling, multi-professional teamwork and emergency clinical procedures
Current registration with the South African Nursing Council (SANC)
Family Planning Certificate and Certificate/License in Dispensing
Valid driver's license
Commitment to Continuous Professional Development (CPD)

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

Strong communication and interpersonal skills, with the ability to work effectively in a multi-disciplinary team
Empathy and sensitivity when working within a diverse student population
Sound judgement and composure in complex or high-pressure situations
Willingness to work on a rotational basis, including occasional overtime and weekends, and travel between campuses
High regard for confidentiality and professional integrity

ADDED ADVANTAGES AND PREFERENCES:

Master’s degree in Nursing Science or Public Health
NIMART trained and certified
Prior experience working with young adults/students at a tertiary institution
Experience planning health care awareness campaigns
Certificate in HIV Counselling and First Aid
EPI certificate

Applicants are requested to apply online at www.up.ac.za and follow the link: Careers@UP.

In applying for this post, please attach:

A comprehensive CV;
Certified copies of qualifications;
Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE: 03 August 2026

No application will be considered after the closing date or if it does not meet at least the minimum requirements.

ENQUIRIES: Ms Kgomotso Lekgari, Tel: (012) 420 or kgomotso.lekgari@up.ac.za for application-related enquiries, and Sr Shirlly Baloyi, Tel: (012) 420 6904 or Baloyi.shirlly@up.ac.za for enquiries relating to the post content.

Should you not hear from the University of Pretoria by 30 October 2026, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to, candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.

The University of Pretoria reserves the right to not fill the advertised positions.

SENIOR COORDINATOR: COMMITTEES

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Job ID 26462

Location Secretariat

Full/Part Time Full-Time

Regular/Temporary Regular

UP Professional and Support

OFFICE OF THE REGISTRAR (SECRETARIAT)

SENIOR COORDINATOR: COMMITTEES

PEROMNES POST LEVEL 8

The University of Pretoria is one of South Africa’s top research-intensive universities, dedicated to producing high-quality, impactful research that addresses complex contemporary issues. It is one of the most significant producers of research and makes a major contribution to postgraduate and postdoctoral fellowship training, as well as nurturing and supporting researchers at different stages of their research careers. It is home to the largest number of National Research Foundation (NRF)-rated researchers. The University has developed infrastructure and a number of research platforms, including the Future Africa Platform, that support multi-, inter-, and transdisciplinary research across the institution. The University is continuously expanding its research partnerships and collaborations worldwide.

The University’s nine faculties and business school offer a wide range of undergraduate and postgraduate programmes recognised internationally. It offers quality education to a cohort of approximately 55,000 students from across the diversity of the South African population and awards approximately 14% of all degrees conferred annually by South African public universities.

The University of Pretoria is committed to equality, employment equity and diversity. In pursuit of excellence and diversity, the University of Pretoria invites applications for the position of Senior Coordinator: Committees (Secretariat) in the Office of the Registrar.

RESPONSIBILITIES

The Senior Coordinator: Committees provides a high-level professional meeting management and governance support service to key institutional committees, including Council, Council Committees, the Executive Committee and its subcommittees, Senate and Senate Committees, Senate Executive, and the Institutional Forum. The role is responsible for coordinating the full meeting management cycle and ensuring compliance with governance frameworks, including the Higher Education Act, the University Statute, and relevant institutional policies and procedures. The successful incumbent will also provide strategic administrative, information, and language support to senior leadership structures and contribute to the effective functioning of the Secretariat within the Office of the Registrar. Other responsibilities include, but are not limited to, the following:

Meeting Management and Secretariat Function

Manage the complete meeting management process for institutional governance committees assigned by the Registrar in consultation with the Head: Secretariat;
Draft and manage annual meeting schedules in consultation with relevant stakeholders;
Coordinate the submission, preparation, and distribution of committee documentation, including agendas and supporting documentation;
Compile high-quality agendas and ensure timely circulation to committee members via the institutional meeting management system;
Record comprehensive and accurate minutes of meetings and ensure decisions and actions are clearly documented and communicated;
Maintain document control systems and meeting records, including referencing, archiving, and database management;
Coordinate meeting logistics, including venues, travel arrangements, IT support, and refreshments;
Facilitate voting processes and electronic presentations during meetings;
Track committee decisions and follow-up actions, ensuring progress is monitored and feedback is obtained;
Maintain updated membership records and monitor the terms of office for committee members;
Ensure all governance processes comply with applicable legislation, policies, committee charters, and delegations;
Maintain strict confidentiality regarding governance matters;
Produce high-quality, error-free documents, including minutes, reports, agendas, and correspondence.

Support to the Head: Secretariat

Provide meeting management and administrative support to the Head: Secretariat;
Stand in for the Head: Secretariat in meetings when required;
Support Secretariat operations through delegated responsibilities;
Provide operational continuity by assisting other Senior Coordinators within the Secretariat when necessary.

Liaison and Communication

Liaise with internal and external stakeholders, including Executive members, Deans, Directors, Council members, and other governance stakeholders;
Respond to committee-related enquiries and provide guidance on governance processes;
Ensure professional communication and uphold the reputation of the Secretariat and the Office of the Registrar;
Coordinate the effective flow of information between committees and stakeholders;
Provide guidance on governance protocols, committee procedures and communication standards.

MINIMUM REQUIREMENTS

A relevant Bachelor’s degree or equivalent qualification in a relevant field.
At least four years’ proven experience in the following:
Meeting management within an Executive or senior management environment;
Demonstrated experience in drafting and editing high-level management documentation such as agendas, reports, and minutes;
Managing information flow and documentation within a senior management environment;
Liaising with senior executives and governance structures;
Document and database management;
Working with governance committee structures.

ADDED ADVANTAGES AND PREFERENCES

An Honours degree in a relevant field;
A thorough understanding of the South African higher education sector;
A valid driver’s licence.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

Advanced meeting management and governance administration;
Exceptional written and verbal communication skills in English;
Strong editorial, proofreading, and document preparation skills;
Advanced computer literacy (MS Word, Excel, PowerPoint, Acrobat);
Experience with online meeting platforms (Microsoft Teams, Zoom, Google Meet);
Project management, planning, organisational and time management skills;
Strong attention to detail and the ability to produce high-quality documentation;
Ability to work under pressure and meet strict deadlines;
Strong stakeholder engagement and relationship management skills;
High level of integrity and confidentiality.

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

REMUNERATION

APPLICATION PROCESS

Applicants are required to submit their applications online via the University’s website at www.up.ac.za. Navigate to About UP, select Career Opportunities, click on Browse Jobs and choose the relevant position to apply.

In applying for this position, the following should be attached:

A comprehensive CV;
Certified copies of qualifications;
Names, e-mail addresses and telephone numbers of three referees whom we have permission to contact.

Applications submitted after the closing date, or that are incomplete or do not comply with the minimum requirements, will not be considered.

CLOSING DATE: 4 AUGUST 2026

ENQUIRIES:

Mrs Elzanie Slabbert (email: elzanie.slabbert@up.ac.za) for role-related enquiries

Ms Busi Khumalo, Tel: (012) 420 4134 (email: busi.khumalo@up.ac.za) for application-related enquiries.

Should you not hear from the University of Pretoria by 31 October 2026, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

Preference may be given under the University's Employment Equity Plan and its Employment Equity goals and targets, but not limited to candidates from under-represented designated groups.

All candidates who comply with the appointment requirements are invited to apply.

By applying for this vacancy, candidates consent to undergo verification of personal credentials and related information, including, but not limited to, qualifications, criminal record (including sexual offences), credit record, and current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right not to fill the advertised position.

UNIVERSITY OF PRETORIA (UP) VACANCIES -24 JULY 2026

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