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UNIVERSITY OF PRETORIA (UP)

 

 

 

ADMINISTRATIVE OFFICER (3-YEAR RENEWABLE CONTRACT), MASTERCARD FOUNDATION SCHOLARS PROGRAM, DEPARTMENT FOR EDUCATION INNOVATION

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Job ID 26453

Location Department for Education Innov

Full/Part Time Full-Time

Regular/Temporary Temporary

 

UP Professional and Support

DEPARTMENT FOR EDUCATION INNOVATION 

MASTERCARD FOUNDATION SCHOLARS PROGRAM

POST TITLE: ADMINISTRATIVE OFFICER (3-year renewable contract)

PEROMNES POST LEVEL: 010


In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.


The successful candidate will be responsible for the provision of administrative coordination and operational support to the Scholars Program by managing records, logistics, communication, and compliance processes that enable the effective delivery of Scholar support services and Program activities.


RESPONSIBILITIES:

  • Develop and maintain electronic and manual filing systems for the Program, in a manner that complies with UP data governance policies, the Protection of Personal Information Act (POPIA) and the Promotion of Access to Information Act (PAIA);
  • Develop and maintain shared drives as a repository of information and policies for the Programme;
  • Undertake general clerical and administrative tasks to support the maintenance of Program information as may be required;
  • Manage the Senior Program Manager’s calendar, appointments and scheduling of meetings and that of the Program Manager: Operations as needed;
  • Book venues and make all necessary arrangements (such as transportation and meals) for events held internally (within the Department for Education Innovation and the University of Pretoria) and externally;
  • Coordinate travel arrangements for Mastercard Foundation Scholars Program staff, including visas, tickets, airport transfers, and accommodation;
  • Assist and support the finance officer in executing finance operations;
  • Process claims for Mastercard Foundation Scholars and UP scholars through the HR system;
  • Ensure confidentiality and security of the Scholars Programs’ files and filing system;
  • Build and maintain relationships with relevant external stakeholders;
  • Assist in coordinating recruitment, onboarding, orientation and Scholar support activities;
  • Execute ad hoc tasks delegated from time to time by the Mastercard Foundation Scholars Senior Manager and Program Manager to ensure the smooth running of the Program and continuous support to students.


MINIMUM REQUIREMENTS:

  • NQF Level 6 Diploma in Office Administration, such as financial administration or office management, with three (3) years’ work experience in
  • Office/financial administration;
  • Database management;
  • Records management;
  • Events management.


REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

  • Advanced knowledge in Information management; 
  • Advanced knowledge in event coordination;
  • Advanced knowledge in project/financial management; 
  • Appropriate language and communication skills;
  • Computer literacy (MS Word, advanced MS Excel, working in online/cloud environments);
  • Ability to work independently but also function effectively as part of a team;
  • Ability to produce high-quality work under pressure;
  • Excellent interpersonal and conflict management skills;
  • Adaptability and decisiveness;
  • Organisational skills.


ADDED ADVANTAGES AND PREFERENCES:

  • Valid driver’s licence;
  • A relevant degree;
  • Additional certificates related to the core functions of the post, e.g. Project Management;
  • Two (2) years’ working experience in a higher education environment;
  • Two (2) years’ working experience in finance.


PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.


The all-inclusive remuneration package for this contract position will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines.


Applicants are requested to apply online at www.up.ac.za and follow the link to Careers@UP.

In applying for this post, please attach:

  • A comprehensive CV;
  • Certified copies of qualifications;
  • Names, e-mail addresses and telephone details of three referees whom we have permission to contact.


CLOSING DATE: 29 July 2026

 

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.


ENQUIRIES: Ms Fikile Mabaso E-Mail: fikile.mabaso@up.ac.za for application-related enquiries, and Dr Grace Ramafi, E-Mail: grace.ramafi@up.ac.za for enquiries relating to the post content.


Should you not hear from the University of Pretoria by 30 September 2026, please accept that your application has been unsuccessful.


The University of Pretoria is committed to equality, employment equity and diversity.


In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference will be given, to candidates from under-represented designated groups.


All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.

 

 

 


 

 

 

 

 

JUNIOR TUKKIE INTERNAL PROJECT COORDINATOR - DEPARTMENT OF ENROLMENT AND STUDENT ADMINISTRATION

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Job ID 26452

Location ESA Enrolment and Recruitment

Full/Part Time Full-Time

Regular/Temporary Regular

 

UP Professional and Support

DEPARTMENT OF ENROLMENT AND STUDENT ADMINISTRATION

JUNIOR TUKKIE INTERNAL PROJECT COORDINATOR

PEROMNES POST LEVEL 08

 

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

 

JOB PURPOSE:

The purpose of this job is to facilitate the recruitment of academically deserving students for studies at the University of Pretoria with a specific focus on prospective students from previously disadvantaged communities. Coordinating and managing the programmes within the division to meet the Universities recruitment objectives. To manage UP’s internal flagship project JuniorTukkies (JT), JT Student Ambassador Society (JTSAS). 

 

RESPONSIBILITIES:

The successful candidate’s responsibilities will include, but are not limited to:

  • Recruitment of prospective students through JuniorTukkie (JT) events:
  • Organise and project manage JuniorTukkie (JT) events, on and off campus;
  • Introduce prospective students and their parents to the University’s recruitment programmes; 
  • Coordinate faculty and professional service department involvement in JuniorTukkie events;
  • Compile programmes for JuniorTukkie events in collaboration with the Manager: Student Recruitment; 
  • Identify learners to be recruited for the JT programme, with a specific focus on learners from previously disadvantaged communities; 

 

  • Manage and facilitate the activities of the JT Student Ambassador Society:
  • Compile a constitution for the JTSAS in conjunction with the Manager: Student Recruitment;
  • Manage and oversee the scheduling of meetings and events for the JTSAS, in conjunction with the JTSAS Executive Committee;

 

  • Administration and financial management:
  • Submit detailed monthly reports on the JT activities and events;
  • Maintain, use and administer UP allocated assets according to the UP procurement policy;
  • Submit advance and expense reports according to UP financial policies;
  • Acquire and submit comparative quotations as per policy for events and memorabilia;
  • Oversee income and expenditure in the JTSAS allocated budget, and arrange for the monthly submission of financial reports to the Manager: Student Recruitment;

 

  • Strategic planning and stakeholder relationship management:
  • Engage with external stakeholders to gain access to prospective students to attend internal JT recruitment events;
  • Engage with faculties and UP professional service departments in the execution of JT events;
  • Participate and assist in the organising of faculty/JT events;
  • Identify recruitment trends, collect data in the market and report it to the Manager: Student Recruitment.

 

MINIMUM REQUIREMENTS:

  • A Relevant Bachelor’s degree in Education, Psychology (Counselling or Educational Psychologist), Marketing and Communication, Project Management, Public Relations and Administration; with 
  • Three years’ relevant working experience;
  • Three years’ experience in:
  • Stakeholder relationship;
  • Project management;
  • Valid driver’s license;

OR

  • A National Diploma; with
  • Five years’ relevant working experience;
  • Five years’ experience in:
  • Stakeholder relationship;
  • Project management;
  • Valid driver’s license.

 

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

  • Knowledge:
  • Knowledge of qualification framework;
  • Multilingualism;
  • Knowledge of tertiary education environment;
  • Technical competencies:
  • Presentation and communication skills in English and Afrikaans;
  • Computer literacy;
  • Organisational skills;
  • Behavioural competencies:
  • Ability to:
  • Develop and maintain effective relationships with others in order to encourage and support communication and teamwork;
  • Build and maintain ongoing, collaborative, working relationships with co-workers to achieve the goals of the work unit;
  • Deal with others in difficult and complex situations to achieve resolution or adherence to laws and/or regulations;
  • Use appropriate interpersonal skills and methods to reduce tension and resolve conflict;
  • Take prompt action to accomplish objectives;
  • Act to achieve goals beyond what is required;
  • Be proactive;
  • Attend to high stress situations calmly and effectively;
  • Accomplish tasks and processes accurately and completely;
  • Identify problems, determine possible solutions, and actively work to resolve the issues;
  • Present information to individuals or groups; ability to deliver presentations suited to the characteristics and needs of the audience;
  • Convey information clearly and concisely to groups or individuals either verbally or in writing to ensure that they understand the information and the message;
  • Listen and respond appropriately to others.

 

ADDED ADVANTAGES AND PREFERENCES:

  • A relevant postgraduate qualification; with
  • Three to five years’ experience in:
  • Communication with students/learners;
  • Recruitment of students.

 

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

 

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.

 

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP. 

In applying for this post, please attach:

  • A comprehensive CV;
  • Certified copies of qualifications;
  • Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

 

CLOSING DATE: 27 July 2026

 

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

 

ENQUIRIES:  Mr Z Gqabi, zolani.gqabi@up.ac.za for application-related enquiries, and Mr R Golele, rirhandzu.golele@up.ac.za, for enquiries relating to the post content.

 

Should you not hear from the University of Pretoria by 30 September 2026, please accept that your application has been unsuccessful.

 

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference will be given, to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. 

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.

 

 

 

 

 

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