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UMALUSI
ASSISTANT MANAGER: PAYROLL AND RECORDS ADMINISTRATION
Pretoria
Job Reference Number: UM-114
Department: Human Capital Management (HCM)
Business Unit:
Industry: Human Resources
Job Type: Permanent
Positions Available: 1
Salary: Market Related
The Quality Council for General and Further Education and Training (Umalusi) is a statutory body mandated by legislation to quality assure education provision in General and Further Education and Training.
Job Description
Requirements: • A recognised three-year post-matric tertiary qualification (NQF level 7) in Financial Management, Accounting, Cost & Management Accounting, or Human Resource Management • Three (3) years of payroll experience. • Two (2) years of supervisory experience.
Required Skills: • At least two (2) years' hands-on proficiency and experience with sound knowledge of Sage 300 People. • Knowledge of Information and Records Management. • Knowledge and experience in payroll management and implementation of payroll processes within an organisation. • Computer proficiency in MS Office suite. • In-depth knowledge of statutory payroll deductions (SARS PAYE and UIF), the Basic Conditions of Employment Act (BCEA), Public Finance Management Act and applicable Treasury Regulations (PFMA) and other legislative frameworks relevant to Human Resources Management and Records Management. • Ability to work independently, handle confidential information, perform under pressure, and meet strict deadlines. • Willingness to work extended hours when required.
Additional Advantages: • Excellent administrative, communication (verbal and written), client relations and organisational skills. • High level of accuracy and attention to detail in data capturing. • Knowledge and experience in records management file plans. • Knowledge and experience in uploading payroll files to banking applications. • Knowledge and experience in reporting Injuries on Duty (IODs). • Certified membership with a recognised professional body (e.g., South African Payroll Association - SAPA, or SAIPA).
Job Requirements
Main Duties:
• Manage the payroll office and ensure payment compliance.
• Ensure that monthly salaries and external payments are effected by the Payroll Practitioner through verification. • Ensure that all yearly increments/adjustments/increase in 1 allowances are effected accordingly where applicable. • Assist with internal and external stakeholder queries pertaining to payroll matters. • Develop, implement and maintain Policies and Procedures. • Provide a monthly report to the Manager: Payroll and Records Administration on the payroll sub-unit regarding progress and/or any challenges. • Oversee the monthly payroll process by verifying the staff remuneration – salaries, additional benefits, and claims. • Liaison, reconciliation, and payment of salary deductions to other government agencies and third parties. • Ensure that accurate statutory reports are submitted timeously to ensure compliance. • Oversee Compensation Fund administration by ensuring that Injuries on Duty (IODs), Compensation Fund claims, and annual Return of Earnings submissions are processed accurately, timeously, and in compliance with legislative requirements.
• Manage the registry office and ensure compliance with the file plan.
• Ensure that a retention and disposal program is implemented. • Develop, implement and maintain Information and Records Policies and Procedures. • Provide a monthly report to the Manager: Payroll and Records Administration on the Information and Records sub-unit regarding progress and/or any challenges. • Attend to all document management-related enquiries from staff members.
• General managerial functions which would include functions such as:
• Management of staff members' performance assessments • Management of staff leave • Provide reports and assistance to both internal and external auditors as and when required • Any other delegated functions as and when required.
Inquiries: HCM at (012) 030 0735/36 or (012) 030 0856.
Interested persons may visit the Umalusi website: www.umalusi.org.za (careers) to view the full job advertisements. To apply, log in to the following direct website: umalusijobs.mcidirecthire.com All applications must be submitted via the online platform; applications submitted by hand or email will not be considered. Umalusi is an equal opportunity and affirmative action employer, and all appointments will be made in accordance with the organisation’s Employment Equity Plan to promote its representativity across all races and genders. (Coloured, Indian, and White males and females, and people living with disabilities are encouraged to apply, and the impact of their disability on the requirements of the position will be assessed.) Communication and correspondence will be limited to shortlisted candidates only. Shortlisted candidates will be subjected to a competency assessment. Late and 2 incomplete applications will not be considered. Umalusi reserves the right not to appoint a candidate. Failure to attach the CV (excluding supporting documents) will disqualify your application. Recommended candidates will be subject to appropriate checks, verification, and vetting. The successful applicant will be required to sign a performance contract on appointment.
The closing date for applications is 28 September 2026.
