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SOUTH AFRICAN SPECIAL RISK INSURANCE ASSOCIATION (SASRIA)
FACILITIES CONSULTANT
Details
Closing Date
2026/07/31
Reference Number
SAS260717-1
Job Title
Facilities Consultant
Job Type
Permanent
Division
People Management
Department
Human Capital Operations
EE Occupational Levels
Level 4 & 5: Skilled, Technical and Academically Qualified
Location - Town / City
Johannesburg, Illovo
Location - Province
Gauteng
Location - Country
South Africa
Job Advert Summary
The purpose for this role is to coordinate activities related to the maintenance, and to manage office furniture, office stationeries, supplies, and groceries. Facilitate and coordinate building space optimization, as well as staff office allocation. Liaise with the contractors for building maintenance and/or office equipment repairs, ensure maintenance to all office appliances and all activities related to Facilities.
Ensure that a safe, efficient and effective working environment that complies with applicable building regulations, such as South African National Standards (SANS) 10400, Occupational Health and Safety (OHS) ACT is maintained. This position will also be responsible for all Security and Safety related activities.
Minimum Requirements
Qualifications
• Matric, or equivalent
• NQF Level 6 qualification in Facility Management and/or related, Construction Management is an added advantage
• Registration with the South African Council for Project and Construction Management Professions (SACPCMP) will be an advantage
Experience
• Minimum 5 Years relevant experience in Facilities and/or Contracts Management and/or related field.
Duties and Responsibilities
Operations - Building Maintenance
• Annual building maintenance schedules.
• Day–to-day up keep of the building.
• Coordinate work activity of contractors when on site for maintenance, and repairing of building structures and furniture according to specification and design when required.
• Assist in building and infrastructure projects.
• Coordinate development, coaching, mentoring and performance management of hygiene/cleaning staff, refreshment staff, driver/handyman and receptionists.
• Ensure the optimization of space within buildings and save costs.
• Adhere to turnaround times in respect of corrective and preventative maintenance.
• Responsible to ensure compliance to internal policies, procedures and OHS Act.
• Ensure Health, Safety and Environmental regulations are adhered to in line with the legal requirements for both Sasria employees, visitors and contractors.
Stakeholder Management Landlord, Procurement of services, OHS
• Regular Interaction with Landlord.
• Monthly invoice payment.
• Maintenance schedule.
• Maintain conducive work relationship with all facilities staff and external contractors.
• Procure groceries and office cleaning materials. Building maintenance requirements.
• Procurement of movable assets (excluding computer equipment)
• Keep the stakeholders informed on the state facilities.
• Liaising with suppliers and landlord on required maintenance and fostering strong relationships.
• Proactive engagement with stakeholders (e.g., employees, management, contractors, suppliers etc) to facilitate areas of improvement in Facilities. Facilitate contracts for procuring suppliers and equipment in liaison with procurement.
• Obtaining quotes and negotiating the best deals- in line with procurement.
• reports on risk, compliance.
• Management of all the Facilities department’s contracts.
• Communicate with service provider on upgrades and cancellations.
• Request cell phones for new staff.
• Record of lost/stolen or damaged phones.
• Procurement and disposal of assets (excluding computer equipment) – physical asset management process.
• Asset register updated.
• Ensure that all buildings and movable assets are covered under the business insurance cover
• Maintain the OHS standard and processes, monthly meetings – do monitoring, and Inspections.
• Act as designated Emergency Controller.
Finance -Manage Facilities Budget
• Maintenance of the operational budget.
• Ensuring expenditure is within the area of responsibility.
• Provide input into the facilities maintenance budgeting process.
• Ensure the optimization in the use of space and equipment while reducing operating costs.
• Keep financial and non-financial records.
• Review utilities consumption and strive to minimize costs.
• Assist in managing of company overheads and streamlining processes.
People Management - of Department Staff
• To coordinate daily work activities of Receptionists, Refreshment Servers, Cleaners, and Handyman & Driver.
• In-put on performance appraisals/reviews of the subordinates.
• Coaching and general management of:
Cleaning Staff (including Temps)
Refreshment Server
Driver/Messenger
Receptionist
Physical Assets Management & Ad-hoc Projects
• Procurement and disposal of assets (excluding computer equipment) – physical asset management process.
• Asset register updated.
• Ensure that all buildings and movable assets are covered under the business insurance cover.
• Assisting Project Manager.
Policy
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.
