SOUTH AFRICAN HEALTH PRODUCTS REGULATORY AUTHORITY (SAHPRA)

The South African Health Products Regulatory Authority (SAHPRA) is the National Medicines Regulatory Authority established in terms of the Medicines and Related Substances Act, 101 of 1965, as amended, to monitor, evaluate, regulate, investigate, inspect, register and control medicines, schedule substances, clinical trials and medical devices, including IVDs, and related matters in the public interest. 

ADMIN SCREENER - CLINICAL TRIALS 

SALARY: R 271,900.00 – R 321,000.00 PER ANNUM (TOTAL COST TO COMPANY) 

Ref No.: SAHPRA 31 of 2026/27 

CENTRE: PRETORIA 

REQUIREMENTS: A matric certificate and an appropriate post - matric qualification in Business Administration or similar at NQF Level 5 as recognised by the South African Qualifications Authority (SAQA). A National Diploma at NQF 6 will be an added advantage. The candidate must have a minimum of 1 – 2 years of administrative experience in a regulatory environment and possess basic knowledge in a pharmaceutical environment. 

COMPETENCIES, KNOWLEDGE, AND SKILLS: 

·       Knowledge and application of the Medicines and Related Substances Act No. 101 of 1965 as amended, and its related Regulations. 

·       Data capturing skills 

·       Strong administrative and organisational skills. 

·       Willingness to work extended hours as and when required. 

·       Be dedicated, deadline driven and pay attention to details. 

·       Innovative thinking. 

·       Be a team player, but also able to work independently. 

·       Must have interpersonal and communication skills (written and verbal). 

·       Must have good customer service. 

·       Computer skills. 

·       Maintain a high level of accuracy in preparing and entering information and attention to detail. 

·       Ability to maintain high levels of confidentiality. 

·       Proactive Stakeholder Management. 

DUTIES:

·       Upload applications and related documentation as outlined in the standard operating procedures. 

·       Receive and sort electronic applications from industry. 

·       Capture information in the database as outlined in the standard operating procedures 

·       Screen applications according to the checklist and identify missing documents. 

·       Assess applications according to the relevant electronic administrative checklist. 

·       Submit queries resulting from screening and applicants to the relevant Medicine Control Officer or Medicine Registration Officer or Manager. 

·       Communicate outcomes of the screening process to the applicants. 

·       Ensure the business unit complies with the approved standard operating procedures. 

·       Manage and update the electronic data storage. 

·       Regularly generate correspondence and allocate to the technical staff ((protocol amendments, additional investigators/ sites and other notifications correspondence). 

·       Ensure that the tracker of applications/correspondence is updated regularly. 

·       Prepare correspondence for protocol amendments, additional amendments, additional investigators and sites and other notifications. 

·       Acknowledge applicants through letters or notifications. 

·       Check proof of payments and ensure that portfolio of evidence on applications or correspondences is saved regularly at area of work (available for reporting). 

·       Attend to internal and external audit queries. 

·       Arrange Expert Committee meetings. 

·       Capture minutes of the Expert Committee or Business Unit meetings. 

·       Ensure that the claim forms are processed in time. 

·       Keep the records of the meetings, including declarations and minutes. 

HOW TO APPLY (INSTRUCTIONS TO APPLICANTS): 

·       Interested candidates who meet the above-mentioned requirements should submit their application, clearly stating the position title and post reference number, together a signed cover letter, detailed Curriculum Vitae (CV) containing the names and email addresses of three (3) referees, copies of qualifications (including matric) and a copy Identity Document. 

·       ONLY shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview, following communication from Human Resources Unit. 

·       Should you have a foreign qualification, your application must be accompanied by an evaluation certificate (report) from SAQA. 

·       Incomplete applications or applications without the aforementioned documents or information will not be considered. 

·       No late applications will be accepted. Any submissions received after the specified date and time will not be considered. 

·       Due to the larger number of responses anticipated, communication will be limited to short-listed candidates only. Applicants who have not been contacted within three (3) months after the closing date should consider their application unsuccessful. 

·       Shortlisted candidates will be expected to attend selection interviews at a date, time, and location as specified by SAHPRA. 

·       Applicants should note that pre-suitability checks will be conducted after they have been shortlisted. Their appointment is subject to positive outcomes from these checks, which include security clearance, verification of qualifications, criminal records, credit checks, citizenship status, and work experience. 

·       SAHPRA is committed to being an equal opportunity employer. When filling vacant positions, the entity will consider the principles outlined in Section 195(1)(i) of the Constitution of the Republic of South Africa (1996), the Employment Equity Act, 55 of 1998. 

·       SAHPRA promotes equity (race, gender, and disability) in line with the numeric targets in our Employment Equity plan. We are committed to this when recruiting internally and externally, with a policy to promote from within wherever possible. Preference will be given to suitably qualified individuals from previously disadvantaged groups. 

·       People with disabilities (should indicate their disability status), males (all races) and females (Coloured and White) will be given preference.

·       SAHPRA reserves the right not to make any appointment to the advertised posts. 

·       SAHPRA adheres to the provisions of the Protection of Personal Information Act (POPIA), 4 of 2013. CVs will not be returned, as the personal information you provide will be used solely for recruitment purposes, specifically for the position or vacancy you have applied for. If your application is unsuccessful, your personal information will be retained for internal audit purposes. 

·       Applications should be submitted through the SAHPRA Website Online Portal: SAHPRA website (https://www.sahpra.org.za/vacancies) / Portal Link (https://apply.sahpra.org.za:6006/).

·       For enquiries: Please contact Ms Bafedile Rakgotho, via email at bafedile.rakgotho@sahpra.org.za.

NOTE: APPLICATIONS SUBMITTED TO THIS EMAIL ADDRESS WILL NOT BE CONSIDERED AS PART OF THE RECRUITMENT PROCESS. 

The closing date is 03 September 2026 at 16:00.