ENGINEERING COUNCIL OF SOUTH AFRICA (ECSA)

TRAVEL COORDINATOR

PERMANENT CONTRACT 

The Engineering Council of South Africa (ECSA) is a statutory body charged with the mandate to regulate the engineering profession in accordance with the Engineering Profession Act 46 of 2000. 

Position Summary: Travel Coordinator position has become available. This individual will be responsible to provide domestic, regional and international travel services (airline reservations and ticketing, accommodation/car rental reservations, shuttles and transfers, visa applications, travel insurance, etc.); ensuring that the most cost-effective and efficient travel services are provided and that ECSA’s travel policy is strictly always adhered to. 

The successful candidate will report to Manager: Supply Chain Management. 

Responsibilities includes but not limited to: 

·       Provide quotations for travel routes and transportation schedules 

·       Obtain three or more quotes and booking of all travel and venue arrangements (as per SCM Policy). 

·       Establish a fixed Travel supplier database and negotiate government / corporate rates for ECSA with those suppliers. 

·       Make travel domestic, regional and international reservations 

·       Coordinate flights, accommodation, transport, visa, insurance services, and venue hire. 

·       Facilitate daily travel administrative operations of the office and assist all units in resolving problems related to the day-to-day operations. 

·       Maintain that ECSA staff travel is booked according to the travel policy and ensuring that there is a uniform effective policy and procedure for all travel bookings and venue hire bookings. 

·       Build relationships and rapport with travel, accommodation and venue stakeholders and suppliers. 

·       Internal Traveller support to assist with unexpected changes / events on the business trip. 

·       Establish a fixed Travel supplier database and negotiate corporate rates for ECSA with those suppliers. 

·       Develop a Travellers profile form which is used to capture personal information for ease of reference when making travel arrangements. 

·       Capture all traveller’s profiles such as address, ID number and cell phone number and travel preferences successfully and accurately onto a central database. 

·       Perform daily administrative operations of the office and assist all units in resolving problems related to the day-to-day operations. 

·       Provide input on travel policies and process maps. 

·       Attend travel workshops and training. 

·       Conduct venue and site inspections. 

Qualifications and Requirements 

·       Diploma in Travel Management or similar (NQF 5 Level) or equivalent. 

·       NQF Level 6 will be an added advantage. 

·       Minimum 1-3 years relevant experience in corporate travel agency. 

Skills and Knowledge 

·       ERP System. 

·       Monthly credit card reconciliation. 

·       Business Acumen. 

·       Geographic knowledge. 

·       MS Office (Word / Excel / Outlook/ PowerPoint). 

·       Ethical Practice. 

·       Excellent Communication. 

·       Organisation.

·       Customer service. 

·       Work under pressure and meet deadlines. 

Appropriately qualified and experienced individuals should submit a detailed CV and copies of educational qualifications to recruit@ecsa.co.za

Positions are filled in accordance with ECSA’s Employment Equity Policy. PWD 

candidates are also encouraged to apply. 

Should we not contact you within one month of the close of date of this advertisement, please consider your application unsuccessful. 

Closing Date for applications: 06 July 2026 

Authorised by: Keolebogile Modise 

Executive: Corporate Support Services