EKURHULENI WATER CARE COMPANY (ERWAT)

BOARD AND COMMITTEE SECRETARIAT OFFICER

Kempton Park, Gauteng

Permanent

Closing Date 18 September 2026

Job Details

Division: Company Secretariat

Minimum experience: Associate

Company primary industry: Environmental Services

Job functional area: Administrative

Salary: R565 489.98 - R614 970.38 per annum

Job Description

Job Purpose

Provide professional company secretariat and governance support to the Board of Director, Board Committees, Managing Director and Company Secretary by coordinating Board and Committee administration, ensuring compliance with applicable legislation, King IV, corporate governance requirements and statutory obligations, and maintaining effective governance records and processes

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Key Performance Areas

Accurate and effective systems

• Develop and ensure the maintenance of a filing system in line with the company standards to ensure access to all documents and correspondence.
• Receive all incoming calls and attend to the request of clients according to their needs and organisational procedure.
• Assist with the statutory audits to ensure compliance with the relevant legislation.
• Ensure workload is appropriately prioritized and all deadlines are met.
• Set up and manage agreed communication system and protocols to ensure consistent standards in all communication.

Administrative support, information and record keeping

• Type letters, memorandums, and presentations according to company standards. This includes ad hoc typing and routine reports procedure at specific times by the department.
• Co-ordinate Board and Committee meetings.
• Consolidation of reports and meeting packs.
• Coordinate, prepare and circulate agendas within the statutory timeframes.
• Take accurate records of meetings and prepare minutes within agreed timeframes.
• Record and archive minutes of meetings accurately.
• Circulate all minutes to appropriate parties within the required timeframes.
• Draft meeting notices within the organisation’s timeframes and legal obligations.
• Ensure that confidential matters are observed within legislative and best practice models.
• Ensure that standard operating procedures are followed.
• Liaise with internal and external auditors on statutory information.

Corporate Governance

• Ensure that the board and committee charters and terms of reference are kept up to date.
• Lodge incoming and outgoing Directors details with Companies and Intellectual Property Commission (CIPC) (statutory requirements)
• Obtain appropriate responses and feedback to specific agenda items and matters arising from earlier meetings in board and board committee deliberations timeously.
• Monitor and coordinate the scheduling of Board and Committee meetings to ensure compliance with King V minimum annual meeting requirements.
• Ensure compliance with Memorandum of Incorporation, Board and Committee Charters and municipal governance frameworks by applying knowledge of legal structures and established communication protocols in all interactions with stakeholders.
• Prepare and distribute board packs, notices, agendas, minutes, standardized reports and other required documents within agreed timeframes.
• 100% maintenance of statutory registers.
• Timely submission of statutory returns.
• Implementation and monitoring of Board resolutions
• Compliance with governance frameworks and legislative requirements
• Accuracy and completeness of governance records.
• Positive stakeholder feedback regarding governance support

Compliance Management

• Ensure compliance to legal, regulatory, and internal policy standards
• Monitor and interpret South African Laws and regulations applicable to the company ( e.g Companies Act, Labour Law, environmental and industry- specific requirements)
• Ensure Compliance policies are up to date and aligned with current legislation.
• Serve as point of contact for relevant regulatory bodies and ensure timely submissions  and responses to inquiries or audits
• Perform ethics management by updating and maintaining the Director's disclosure of interest register.

Minimum Requirements

• Degree (NQF Level 7) in either Public Administration, Business Administration, Law, Corporate Governance, or a relevant discipline
• 3 Years appropriate experience, preferable within a Company Secretariat environment and/or legal environment with experience in Company Secretarial Services, Board Administration, Committee Secretariat Services, Corporate Governance, Statutory Compliance, or Governance Administration
• Certificate in Corporate Governance or Company Secretarial Practice (IGCSA)
• Experience within a Public Entity, Municipal Entity or State- Owned Entity will be ad added advantage.

PLEASE APPLY HERE