DUBE TRADEPORT

CONTRACTS COMPLIANCE OFFICER (CONTRACTS FINANCE)

Category Permanent Position

Division Finance

Reporting To Senior Manager: Contracts Management

Job Level Paterson C4

Job Purpose Statement

To ensure compliance and effective financial control by monitoring, evaluating and reporting on compliance with DTPC’s contracts. 

Key Performance Areas

Management of Contracts

·       Develop and implement contract management tools to assist project managers in managing their contracts.

·       Conduct periodic operational and contract compliance reviews.

·       Review all payments relating to contracts for accuracy, completeness and validity.

·       Advise project managers of identified invoice queries and or issues.

·       Create and update contract payment schedules for each contract.

·       Monthly reconciliation of the Escrow and Retention bank account 

·       Review contract variations and any deviations to the contract, including presentation to BAC as when required.

·       Enquire and confirm with Project Manager on any amendments to their contracts.

·       Quarterly reconciliation of the contract payment schedule to the General Ledger

·       Reconcile the outstanding contract value to the available finding per contract.

·       Review and advise on the process applied by the project manager to monitor contracts progress.

·       Monthly Review of the contract register

·       Monthly reconciliation of the contract registers and the Contract database

·       Monitor compliance to contract.

·       Initiate and review contract close out reports.

·       Present contract variations to the Bid Adjudication Committee for approval 

·       Review and action all contract variations on Workflow.

·       Assist on an adhoc basis with the facilitation of BSCs and BECs when the Acquisition Manager is on leave.                                                                                                                                                                                                           

Review of Request for Quotations (RFQ)

·       Perform internal compliance review on a sample of RFQs.

·       Assist supply chain management officers to implement the recommendations.

·       Monitor and assess the implementation of the recommendations. 

Review of Purchase Orders

·       Review all Purchase Orders for accuracy, completeness and validity.

·       Confirm Purchase Order agrees to the conditions of the award.

·       Conduct periodic reviews on identified purchase orders

Maintain and reconciliation of Guarantee and Warranty Register

·       Monthly review and update of the following registers:

o   Warranty and guarantee registers; and

o   Licence and subscription registers.

·       Liaise with SCM to identify repairs and maintenance procured to identified assets.

·       Liaise with the Asset Manager to confirm assets that are under warranty

Performance Information Verification

·       Review quarterly outputs reported in DTPC’s Quarterly Performance Report.

·       Confirm the sources for the quarterly output agrees to the technical indicator.

·       Verify the accuracy and completeness of the quarterly outputs reported.

·       Provide information and response to both Internal and External Auditors auditing the Performance Information.

·       Validate the accuracy of performance targets achieved for Dube TradePort as reflected in the Annual Performance Report via performing audit procedures to test the output.

Qualifications, Knowledge, Skills and Behavioural Competencies Required

·       Degree in Accounting or Auditing 

·       Completed Articles (Internal or External Auditing)

·       At least 3 to 5 years’ experience in internal /external auditing

·       Advance MS office skills (word, excel, power-point)

·       Communicate effectively verbal and written at all levels within the Organisation.

·       Experience within a procurement environment would be an advantage.

·       Experience in Project Management would be an advantage.

·       Openness to ideas, Analysis and problem solving, Judgement and decision making, Information seeking, Stress tolerance, Flexibility, Self-confidence, Integrity, Reliability, Managing Conflict, Proactive communication, Oral communication, Teamwork, Impact & credibility, Planning, Quality focus, Detail focus, Analysis and problem solving, Information seeking, Systematic thinking, Organisational awareness, Cross-cultural awareness, Integrity, Reliability, Stress tolerance, Flexibility, Drive and persistence, Proactive communication, Written communication, Oral communication, Teamwork, Impact & credibility, Organising and prioritising, Results focus, Quality focus, Detail focus, and Customer focus.

Closing Date: 4 September 2026

Employment Equity

Preference will be given to Black candidates and/or candidates with disabilities, as per DTPC’s Employment Equity Plan.

Recruitment and Selection Process

The process will consist of the following steps:

·       Shortlisting of CVs based on minimum requirements of the role.

·       1st Round Panel Interview.

·       Psychometric Assessment/s.

·       Verification Checks; and 

·       2nd Round Panel Interview, if required.

Verification Checks

The following verification checks will be conducted:

·       Criminal;

·       Credit (position of trust), if relevant to position;

·       Qualifications;

·       Reference Checks;

·       South African citizen;

·       Valid driver’s license; and

·       Positive verification of current remuneration package.

Remuneration and Benefits

·       R554,900 to R803,500 Total Cost to Company, inclusive of:

o   R1,070 Medical Allowance per month. 

o   Company Contribution to Provident Fund and Approved Group Risk Benefit.

·       Cellphone allowance of R1,092 per month.

·       Non-guaranteed performance bonus.

·       20 Working days leave per annum.

Application Forwarding Details

To apply, register on the KZN Provincial online e-Recruitment system at www.kznonline.gov.za/kznjobs and upload your CV.

Alternatively, submit your application and CV to HR@dubetradeport.co.za with the job you are applying for in the subject. Should your emailed application not clearly indicate for which job you are applying for, your email application will not be processed. 

Applicants must use either the online e-recruitment system or email their application and CV directly to the provided email address.

Only shortlisted candidates will be contacted.  If you don't hear back from us within 2 months after the closing date, it means that your application was not successful.