BORDER MANAGEMENT AUTHORITY (BMA)

OFFICER: STORES

Centurion

Job Reference Number: BMA-187

Department: Finance and Facility Management - Supply Chain management

Business Unit:

Industry: Admin/Office Support

Job Type: Permanent

Positions Available: 1

Salary: R330 086,40 - R388 594,51

The BMA is established as an armed service in terms of Section 199(3) of the constitution, a third in the country in addition to the South African National Defence Force (SANDF) and the South African Police Service (SAPS) through the Border Management Authority Act No 2 of 2020. The Border Management Authority invites suitable candidates to apply for the following vacant position.

Job Description

The incumbent of this post will be expected to perform the following functions:

Functional

• Ensure uninterrupted supply of inventory items without delay to various users of the organisation.
• Prevent overstocking and under stocking of inventory items.
• Ensure safe handling of inventory items and prevent their damage.
• Ensure processes in place to prevent inventory items from pilferage, theft, fire and other risks.
• Minimise costs of storage and logistics.
• Ensure the company’s logistical requirements are met in both efficiency and financially.
• Ensure proper and continuous control over inventory items.
• Ensure most effective utilization of available storage space.
• Optimize the efficiency of the personnel engaged in the stores department.

    Stakeholder Management Support

• Build and maintain relationships with all BMA business units for the purposes of expectations management and knowledge sharing.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene and attend meetings and present findings and business cases to relevant stakeholders when required.
• Implement timeous communication on progress and challenges in achieving the tactical work plans to impact stakeholders.
• Attend industry related forums, conferences, and workshops to gain industry insight for the purpose of business improvement.
• Close communication with various departments with regards to order placement requirements and the relevant processes required.
• Review and submit Stores paperwork to the Finance department.

Governance, Risk and Compliance

• Ensure the development and implementation of the risk register.
• Analyse and evaluate the internal controls to determine their effectiveness in mitigating risks.
• Assist in the development of the risk register.
• Update risks register in partnership with relevant stakeholders.
• Ensure compliance with the relevant legislation and regulations.

Job Requirements

Minimum Qualifications:

• Matric (Grade 12)
• An undergraduate qualification at NQF 6 in Supply Chain Management/ Procurement/ Logistics/ Public Administration/ Law/Finance/ Accounting/ Business Management/ ICT

Minimum Experience:

• 3 years relevant experience in supply chain management or a related experience.

Knowledge:

• Border Management Authority Act, 2020. 
• Knowledge and understanding of the PFMA, Treasury Regulations and Guidelines
• Knowledge and understanding of the SCM Regulations, Practice Notes, Circulars, Policy Frameworks
• Knowledge and understanding of the Preferential Procurement Policy Framework Act and its associated regulations.

Other requirements: 

• Flexibility in working hours will be required to meet demands of the role.
• May be required to work overtime.
• Valid driver’s License.

Professional registration or license requirements:

• Added Advantage (Any professional registration in line with SCM/Finance (attach proof of registration with the professional bodies) 

The BMA is an equal opportunity employer committed to employment equity and workforce diversity preference may be given to suitably qualified candidates from designated groups in line with the BMA employment equity plan. The BMA reserves the right not to make an appointment to the advertised positions. 

• It is the applicant’s responsibility to have all foreign qualifications evaluated by South African Qualification Authority (SAQA), confirm the appropriate NQF level and to provide proof of such evaluation report.
• Shortlisted candidates may be subjected to an interview and technical assessment(s) (which assesses the candidate's demonstrated professional and technical competency against the job requirements and duties).
• Candidates potentially considered suitable after the interview and technical test(s) for senior positions, will be subjected to a competency assessment (which tests the candidate's demonstrated proficiency in the professional dimensions attached to the level of the post);
• Employment suitability checks will be conducted on the shortlisted candidates (credit, criminal, citizenship, employment references and qualification verifications);
• Appointments will be subjected to a mandatory vetting/security clearance appropriate to the level of the position.

NB: This position is being re-advertised, and candidates who previously applied are encouraged to reapply should they still be interested in the position.

Closing date: 17 September 2026

PLEASE APPLY HERE

BID ADMINISTRATOR

Centurion

Job Reference Number: BMA-186

Department: Finance and Facility Management - Supply Chain management

Business Unit:

Industry: Admin/Office Support

Job Type: Permanent

Positions Available: 1

Salary: R261 929,90 - R304 933,31

The BMA is established as an armed service in terms of Section 199(3) of the constitution, a third in the country in addition to the South African National Defence Force (SANDF) and the South African Police Service (SAPS) through the Border Management Authority Act No 2 of 2020. The Border Management Authority invites suitable candidates to apply for the following vacant position.

Job Description

The successful candidates will be expected to perform the following duties:

BID Administration

 Manage the end-to-end bid process, including preparing, reviewing, and submitting proposals. Coordinate with internal teams to gather necessary information and documentation for bids. Develop and maintain a bid schedule to ensure timely completion and submission. Receives requests for quotations, identifies suppliers and places requests for quotations to the suppliers. Compile, format, and proofread bid documents to ensure accuracy and completeness. Maintain a library of standard bid responses and company information. Ensure all bid documents comply with client requirements and company standards. Creates a purchase order for the identified quotation and submits for authorisation. Notifies the supplier that they have been selected and liaises with the supplier to determine the timeframe for delivery of the goods or services. Tracks the order, checks goods on delivery and distributes to the End User. Responds to enquiries about order status and changes or cancellations. Ensures orders are filled correctly and specifications are accurate. Attaches the invoice to the quotations and submits for authorisation and payment, upon delivery.  Checks that the invoice and banking details are correct. Procures goods and services in accordance with the procurement policy and applicable legislation. Procures goods and services within the allocated time frame. Attaches proof of payment details. Files contracts according to the contract register. Takes tender box to office and screens bid documentation according to the bid specifications.

Stakeholder Management and Relations

Ensure the development and effective stakeholder relations management with both local and international communities in support of national objectives and regional priorities. Build and maintain relationships with all BMA business units for the purposes of expectations management and knowledge sharing. Facilitate stakeholder relationships within the border control environment. Represent and participate in the BMA’s committees and tasks teams Attend industry related forums, conferences and workshops to gain industry insight for the purpose of business improvement.

Financial Management

Provide input in the planning and compilation of the business unit’s annual budget aligned to the operational plans to support the implementation of set objectives. Ensure the effective implementation, management, monitoring of the business unit’s budget, and mitigate and report on any variances. Monitoring financial control, budget management and the procurement process to ensure compliance with the legislation e.g. (PFMA, PPFA, and BBBEE). Ensure the deployment of proper financial controls to manage the business unit budget. Report on and communicate any costs improvements and shortfalls. 

Job Requirements

Minimum Qualifications:

• Matric (Grade 12)
• Minimum Experience
• At least 1 year experience in supply chain management or related environment.

Knowledge:

• Border Management Authority Act,2020.
• Knowledge and understanding of the PFMA, Treasury Regulations and Guidelines
• Knowledge and understanding of the SCM Regulations, Practice Notes, Circulars, Policy Frameworks
• Knowledge and understanding of the Preferential Procurement Policy Framework Act and its associated regulations.

Other requirements: 

• Flexibility in working hours will be required to meet demands of the role.
• May be required to work overtime.
• Valid driver’s License.

Professional registration or license requirements:

•  Added Advantage (Any professional registration in line with SCM).

The BMA is an equal opportunity employer committed to employment equity and workforce diversity. Preference may be given to suitably qualified candidates from designated groups in line with the BMA employment equity plan. The BMA reserves the right not to make an appointment to the advertised positions.

It is the applicant’s responsibility to have all foreign qualifications evaluated by South African Qualification Authority (SAQA), confirm the appropriate NQF level and to provide proof of such evaluation report.

• Shortlisted candidates may be subjected to an interview and technical assessment(s) (which assesses the candidate's demonstrated professional and technical competency against the job requirements and duties).
• Candidates potentially considered suitable after the interview and technical test(s) for senior positions, will be subjected to a competency assessment (which tests the candidate's demonstrated proficiency in the professional dimensions attached to the level of the post);
• Employment suitability checks will be conducted on the shortlisted candidates (credit, criminal, citizenship, employment references and qualification verifications);
• Appointments will be subjected to a mandatory vetting/security clearance appropriate to the level of the position.

NB: This position is being re-advertised, and candidates who previously applied are encouraged to reapply should they still be interested in the position.

Closing date: 17 September 2026

PLEASE APPLY HERE