BANKING SECTOR EDUCATION AND TRAINING AUTHORITY (BANKSETA) The BANKSETA is a statutory body established through the Skills Development Act of 1998 to enable its stakeholders to advance the national and global position of the banking and micro-finance industry. As guided by its mandate the BANKSETA is as such an agent of transformation by promoting employment equity and broad-based black economic empowerment through skills development. SPECIALIST: LEARNING PROGRAMMES Reference Number: BS082023ABSPEC Reporting Line: Manager: Alternative Banking Full-time/Part-time/Contract: Full-time position Location: Gauteng-Centurion (Head Office) Remuneration: R 579 365,61 – R 733 863,09 CTC per annum. The purpose of the role: The overall purpose of the job is to provide administrative and strategic support to the Alternative Banking Manager by managing projects; assisting new employers and Skills Development Facilitators (SDF) on the BANKSETA system for the purpose of WSP submissions, drafting correspondence, checking quotations and processing payments for projects; checking compliance with all relevant Legislation, Regulations, Policies and managing customer/stakeholder relations. Main Responsibilities: • Register new employers the BANKSETA System and link employers with SDFs. • Implements the BANKSETA Mandatory Grants Policy by amongst other things, informing stakeholders on how to access grants and assisting in completing WSP grants forms. • Contributes to the BANKSETA targets for organization’s that submit WSPs. • Registers SDFs electronically and manually and updates the database. • Assists employers and SDFs with queries on reporting requirements by advising them on the requirements through emails, one-on-one site visits or telephone. • Assists employers and SDFs to complete reporting templates by conducting one-on-one site visits, workshops and telephoning them. • Receiving, reviewing and interim approval of WSPs / ATRs by checking information that is outstanding for example no pivotal training submitted. • Conducts follow-ups on queries when amongst other things no acknowledgment letter was received for WSPs. • Contacts new / inactive organizations to participate in Skills Development by visiting them and building relationships with them. • Implements Discretionary Grant projects by managing the service provider • Checks that the BANKSETA project management process is implemented by checking compliance with and adherence to the requirements. • Contributes to the BANKSETA targets as indicated by the service level agreement (SLA) with the Department of Higher Education and Training and the BANKSETA Annual Performance Plan. • Checks that projects are implemented in accordance with the Discretionary Grant Policy, Discretionary Grant Regulations and QMS by checking that there is compliance with these. • Checks that all BANKSETA internal processes and procedures are followed for example checks that Supply Chain Management (SCM) Policy, Processes and Procedures, Finance and Governance are followed. • Assists the First Line Manager by amongst other things setting up of project steering committees and runs the meeting if First Line Manager is not available. • Attends events, meetings, employer visits and other stakeholder (government, service provider, professional body, institutions of higher learning and related) forums in own capacity or represents the First Line Manager on his or her behalf. • Assists with general and specific compliance activities related to audits (internal, external audits and Department of Higher Education and Training (DHET) by amongst other things making information readily available during audits aligned to technical indicator descriptors and guidelines. • Procures service providers, venues and other logistical arrangements (for example travel and catering amongst others) for training delivery and meetings by liaising with Supply Chain Management. • Processes project payments and liaises with stakeholders on payment related queries by liaising with Finance. • Provides support and feedback to organisations by amongst other things advising them on Skills Development and reporting requirements. • Builds new strategic relationships with BANKSETA stakeholders for example by facilitating sessions on WSPs / ATRs and planned discretionary grant projects. • Disseminates reports and information to all relevant stakeholders. Competencies: • Creative Thinking • Sector Awareness • Conceptual Thinking • Audience Sensitivity • Fostering Learning • Knowledge Sharing • Information Seeking • Logical Reasoning • Organisational Awareness • Systemic Thinking • Stress Tolerance & Resilience • Judgement & Decision-Making • Analytical Thinking • Adaptability • Results & Quality Focus • Stakeholder Engagement • Collaboration • Reliability • Planning & Organising • Interactive Communication • Accuracy Knowledge and Skills Required: • Knowledge of Alternative Banking • Knowledge of BANKSETA Policies and Procedures ( i.e. Supply Chain Management Policies and Procedures, Finance Policies and Procedures) • BANKSETA Systems (SAGE, MIS) • WSP / SDF Functions • Knowledge of National strategies related to skills development and Skills Development Legislation • Knowledge of audit requirements • Knowledge of Procurement and Financial processes Required Qualification: • B Degree or NDip in Human Resources or Learning and Development (or equivalent qualification) • Project Management Qualification Required Experience: • Learning and Development Experience 3 Years • Project Management Experience 5 Years Closing date for applications: 13 September 2023 at 16h30. Please direct all applications (CV’s and qualifications included) to: abspec@bankseta.org.za with reference number BS082023ABSPEC Note: Preference will be given to candidates who meet the requirements and in line with the BANKSETA’s Employment Equity Plan. White, coloured and Indian candidates are encouraged to apply. PERSONAL ASSISTANT TO THE CEO Reference Number: BSPACEOTEMP082023 Job Band: C Reporting Line: Chief Executive Officer Full-time/Part-time/Contract: 8 month contract Location: Gauteng - Centurion (Head Office) Remuneration: R 48,280.46 – R 61,155.25 per month CTC. The purpose of the role: To provide support to The BANKSETA by coordinating and providing high-quality administrative support to the executive team, in specific the CEO. Supporting the office of the CEO to function as the hub of The BANKSETA. Main Responsibilities: 1. Typing and correspondence (CEO), including reports, presentations, letters, memos, photocopying and faxing. • Typing correspondences and memorandums • Sending out emails on CEO’s behalf • Faxing, photocopying and scanning documents • Compliance- Delegation of Authority reporting and filing 2. Communication and diary management (CEO, management team, board), including ensuring cooperation for attendance of meetings, screening phone calls, etc. • Sending out communication to all staff • Managing the CEO’s diary without any conflicts • Sending out meeting requests, updates and cancellation of meetings • Tracking attendance of meeting for catering purposes • Screening telephone calls for the CEO • Full responsibility for all aspects of management & staff meeting (including conferences, off-site strategy sessions, etc. 3. Personal Assistance • Managing the CEO’s office • Working with confidential and sensitive information • Potentially taking care of some personal matters (banking, tax, vehicles, medical, travel, insurance, investments, etc.) to ensure Executive is freed up to focus on business objectives • E-mail management, handling matters on behalf of Executive, where possible and appropriate • Filing of both hard and soft documents in the respective folders as well as archiving of old information • Managing CEO’s travel expense claim form and obtain authorization from the Council member (Monthly) 4. Executive office management, including filing, petty cash, petrol claims, CEO mailbox management, invitation RSVPs, personnel file management • Obtaining petty cash cheque from finance and collecting of petty cash from the BANK • Ensuring that Petty Cash is received by the 05th of every month • Obtaining signed petty cash forms by Line Managers prior to handing out of cash • Submission of petty cash register as well as supporting documentation to Corporate Services for verification by the last day of each month. 5. Travel management for BANKSETA, (including flight bookings, forex and visas, accommodation, car rental, travel allowances, etc.) • Central point of communication between the BANKSETA and the service provider (Travel and Accommodations) • Sending order forms to travel agency • Maintaining relationships with travel suppliers • Making sure that itineraries are issued timeously and distributed to all concerned • Arranging travel, accommodation, forex and applying for visa for CEO/whenever required • Managing all aspects of local & international travel • Processing travel request for BANKSETA staff (car hire, etc. – depending on the booking arrangements) • Ensuring that all travel claims are recommended by Line Managers and signed off by CEO 6. Staff, Management, Plan Do Review (PDR) meeting administration, including minute taking, catering, agendas and bookings, as well as management off sites, management and board strategy conference, etc. • Arranging monthly staff meetings (One every month) • Arranging management meetings (bi-weekly/twice in a month) • Arranging a PDR meeting off site (once in a year) • Taking minutes for both Staff, Management and PDR meetings • Distribution of minutes within 5(five) days from the date of meeting • Catering for meetings whenever required • Site inspection and choosing venues for BANKSETA conferences • Preparation of meeting packs where required • Ensuring that the projector cord is booked as and when required Competencies • Planning and Organizing • Professional disposition • Good Administrative skills • Telephone Etiquette • Interpersonal skills Knowledge and Skills Required • Events Management and Coordination • Diary Management • Minute Taking • Accurate typing • Preparing presentations • Collating reports • Meeting arrangements • Above average English language capability Minimum Requirements • Bachelor’s degree or National Diploma in relevant field • Minimum of 5 years working experience as an Executive Assistant or similar • 5 years in a marketing and communications context • SETA experience an added advantage Closing date for applications: 01 September 2023 Please direct all applications to ceopa@bankseta.org.za Please use the reference number of this advert (BSPACEOTEMP082023) when applying. Note: Preference will be given to candidates who meet BANKSETAs Employment Equity Plan. White, Indian and Coloured males/females are encouraged to apply.
Comments are closed.
|