WESTERN CAPE DEPARTMENT OF CULTURAL AFFAIRS AND SPORT VACANCIES

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NOTE : Shortlisted candidates will be required to submit copies of their documentation for verification purposes. These candidates will be required to attend interviews on a date and time as determined by the department. The selection process will be guided by the EE targets of the employing department. Should you experience difficulties with your online application, kindly note that technical support (challenges with online application) is only available from Monday to Friday from 08:00 to 16.00. You may contact the helpline at 0861 370 214. Otherwise, all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

OTHER POSTS
 
 
OFFICE MANAGER REF NO: CAS 33/2024 
SALARY : R444 036 per annum (Level 09) 
CENTRE : Department of Cultural Affairs and Sport, Western Cape Government 
 
REQUIREMENTS : An appropriate 3-year tertiary qualification (National Diploma/B-Degree) or higher; A minimum of 3 years’ experience in rendering executive support functions to top management. Competencies: Knowledge of the following: Public Service reporting procedures; Modern systems of governance and administration; Policies, regulations, internal arrangements and procedures; SMS Manual; Financial Manual; Administrative and financial management; Budget control and management; Procurement and tender administration; Human resource management; All aspects pertaining to line functions within the Department; Skills needed: Research; Analytical thinking; Financial Management; Project Management; Managerial skills; Proven computer literacy; Witten and verbal communication; Problem solving; Conflict resolution. 
 
DUTIES : Manage engagements: Ensure that the management support staff compiles programmes; Render line administrative support services: Develop and maintain systems in the office of the Chief Director’s Office that will contribute towards improving efficiency in the office; Execute research, analyse information and compile complex documents for the Chief Director: Conduct research and compile comprehensive documents (not linked to a specific line function) for the Chief Director with regard to issues forthcoming from meetings; Provide Support to the Chief Director with regards to meetings; Screen documents to determine actions/information/documents required for the meeting; Manage resources of the of office of the Chief Director: Determine and collate information with regards to the budget needs of the office of the Chief Director; Remains up to date with regards to the applicable prescripts/policies and procedures applicable to his/her work terrain to ensure efficient and effective support to the Chief Director: Studies the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly. 
 
ENQUIRIES : Ms C. Van Wyk Tel No: (021) 483 9507/8 
APPLICATIONS : To apply submit your application online only: via http://www.westerncape.gov.za/jobs or https://westerncapegov.erecruit.co  
 
 
 
 
 
 
PERSONAL ASSISTANT: STRATEGIC AND OPERATIONAL MANAGEMENT SUPPORT REF NO: CAS 29/2024 
SALARY : R308 154 per annum (Level 07) 
CENTRE : Department of Cultural Affairs and Sport, Western Cape Government 
 
REQUIREMENTS : Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification (a certificate of completion should be provided); A minimum of 3 years’ experience in rendering a support service to management/ senior management. Recommendation: Experience in Supply Chain Management processes; Working Knowledge of Enterprise Content Management/My Content. Competencies: Knowledge of the following: Relevant legislation, policies, prescripts and procedures; Financial administration; Information systems (LOGIS); Reporting procedures. Skills needed: Written and verbal communication skills; Proven computer literacy; Organisational; Analytical thinking; Planning and organising; Interpreting regulations, Interpersonal relations. 
 
DUTIES : Provide a secretarial/receptionist support service to the manager; Provides support to manager regarding meetings; Studies the relevant Public Service and departmental prescripts / policies and other documents and ensure that the application thereof is understood properly; Renders administrative support services; Supports the manager with the administration of the manager’s budget.
 
ENQUIRIES : Mr Shaun Julie Tel No: (021) 483 3134 
APPLICATIONS : To apply submit your application online only: via http://www.westerncape.gov.za/jobs or https://westerncapegov.erecruit.co
 
 
 
 
 
 
ARCHIVIST: COLLECTION MANAGEMENT SERVICES REF NO: CAS 30/2024 
SALARY : R308 154 per annum (Level 07) 
CENTRE : Department of Cultural Affairs and Sport, Western Cape Government 
 
REQUIREMENTS : An appropriate 3-year National Diploma/B-Degree (equivalent or higher qualification) in Archival studies or with history as a main subject; A valid code B (or higher) driving licence. Note: People with disabilities that restrict driving abilities but have reasonable access to transport may also apply. Recommendation: Working knowledge and understanding of the following: Computer experience (Word, Excel, PowerPoint, Outlook); Automated storage and retrieval systems/Access to Memory; Sources of records and arrangement and description of records; Archives legislation and policies. Competencies: Knowledge of the following: Process and/or describe archival collection in all formats; Standards, practices and tools for bibliographic and archival control; Appropriate archival collection processing and description levels and practices for easy access and retrieval; Digital repositories, and knowledge of best practices to accessions, create, edit, describe, and preserve digital objects; Provincial Archives Act, policies and guidelines. Skills in the following: Good verbal and written communication; Proven computer literacy; Organising and research skills; Time management; Good interpersonal relations; Be able to meet strict deadlines; Ability to work well within a team and independently. 
 
DUTIES : Collect arrange, describe and preserve non-public and public records; Compile finding aids in order to facilitate public access to holdings; Preserve non-public and public records. 
 
ENQUIRIES : Ms C Ngobo Tel No: (021) 483 0434 
APPLICATIONS : To apply submit your application online only: via http://www.westerncape.gov.za/jobs or https://westerncapegov.erecruit.co
 
 
 
 
 
 
PERSONAL ASSISTANT: OFFICE OF THE CHIEF FINANCIAL OFFICER REF NO: CAS 31/2024 
SALARY : R308 154 per annum (Level 07) 
CENTRE : Department of Cultural Affairs and Sport, Western Cape Government 
 
REQUIREMENTS : Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification (a certificate of completion should be provided); A minimum of 3 years’ experience in rendering a support service to management/ senior management. Recommendation: A valid code B (or higher) driving license. NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply. Competencies: Knowledge of the following: Financial management; Information systems (LOGIS and BAS); Reporting procedures; Supply Chain Management; Applicable financial legislation such as the PFMA and Treasury Regulations. Skills needed: Analytical thinking; Planning and organising; Multi-tasking; Computer Literacy (including Microsoft 365); Interpreting regulations; Interpersonal relations; Emotional Intelligence. 
 
DUTIES : Provide correspondence support services to the office of the CFO; Ensure the effective flow of information and documentation; Manage the CFO's diary; Provide administrative support services; Provide logistical support services; Assist with meetings and provide secretariat services; Administration of the office budget; Draft and/or consolidate documents as required; Provide records management services to the office of the CFO; Maintain the required registers in the Office of the CFO; Studies the relevant Public Service and Departmental prescripts/ policies and other applicable laws and regulations and ensure that the application thereof is understood properly. 
 
ENQUIRIES : Ms Brenda Rutgers Tel No: (021) 483 9525 
APPLICATIONS : To apply submit your application online only: via http://www.westerncape.gov.za/jobs or https://westerncapegov.erecruit.co