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SOUTH AFRICAN FORESTRY COMPANY (SAFCOL)
 


​COMMITTEE OFFICER
Status: Permanent
Location: Pretoria
Grade: D2
Reporting Line: Company Secretary
 
Role Mandate
To assist the Company Secretary with overall governance requirements, EXCO & Board Committees, Subsidiary Boards, Management Committees, Company Secretariat, procedures, and compliance standards for SAFCOL.
 
Key Accountabilities
  • Provide support to the Company Secretary to ensure that all EXCO, Board Committee, Subsidiary Board meetings are managed according to the requirements of the Companies Act and industry norms in relation to the following:
    • Provide company secretarial services to the Board in the absence of the Company Secretary
    • Perform company secretarial, statutory, and administrative functions
    • Maintenance of statutory records, registers, minute books and related documents
    • Administration and facilitation of EXCO, Committee meetings and Subsidiary Board meetings
    • Draft and process resolutions and prepare agendas for Committee meetings
    • Preparation for internal and external audits
    • Compile minutes of EXCO, Board Committees, Subsidiary Board meetings & ensure that these are stored in accordance with the document management system
    • Submission of prescribed statutory returns to the Companies & Intellectual Properties Commission (CIPC) and compliance with administrative regulations, as required by the Companies Act
    • Manage the electronic Information Management System
    • Assist with compliance on the Public Finance Management Act (PFMA), Companies Act & King IV, and other legislative & regulatory requirements
    • Formulate annual training and development plans for EXCO, Board Committees and Subsidiary Boards
    • Advise Management, Board Committees and Subsidiary Boards on sound corporate governance practice
    • Ensure compliance to Corporate Governance & Companies Act regulation by providing support to the Company Secretary
  • Review the Charters of Subsidiary Boards, EXCO & Committee Terms of Reference (ToR) annually
  • Develop and monitor annual work plans for EXCO, Board Committees and Subsidiary Board
  • Ensure inputs are made on Governance matters for the quarterly SAFCOL performance reports
  • Assist the Company Secretary by contributing to the Strategic Risk Register
  • Provide input in the development of the Departmental Operational Risk Register
  • Ensure that corporate governance best practices are implemented throughout SAFCOL
  • Communicate & provide information to line managers and co-workers telephonically, in written form, e-mail, or in person
  • Establish & maintain interpersonal relationships - develop constructive & co-operative working relationships with others, and maintain them over time
  • Provide input in the development of the annual corporate calendar for the years’ meetings
  • Assist with the management of the scheduling and re-scheduling of meetings, where changes on the calendar are required
  • Perform day-to-day administrative tasks, such as maintaining information files and processing paperwork
  • Arrange training courses for Directors and assist to coordinate the induction of newly appointed Directors
  • Ensure EXCO, Board Committee & Subsidiary Boards’ decisions & instructions are clearly communicated to the relevant parties, that decisions/instructions are followed up, and that progress is appropriately communicated
  • Schedule meetings and provide all necessary secretarial & administrative support for the sitting of all ordinary & special EXCO, Board Committee meetings and Subsidiary Board meetings
  • Prepare & timeously deliver EXCO, Board Committee and Subsidiary Board packs to members & ensure the meeting packs comply with requirements
  • Assist in the facilitation of AGM preparations with the Shareholder
 
Requirements:
  • B.Com Law degree (NQF Level 7)
  • LLB or equivalent (NQF 8) – will be an added advantage
  • Registration with the Chartered Secretaries Southern Africa (CSSA) – will be an added advantage
  • A minimum of 5 years' experience as Committee Secretary/Officer or Assistant Company Secretary or similar
  • State Owned Entity/Company experience - will be an added advantage
  • Legislation knowledge & understanding i.e., Companies Act, Forestry Act, Competition Act
  • Sound knowledge of Company Secretarial practice & administrative requirements – will be an added advantage
  • Knowledge of King IV Code and Corporate Governance – will be an added advantage
  • Valid driver’s license
 
Leadership Competencies
  • Driving Change
  • Operational Delivery
  • Self-Awareness
 
Behavioural Competencies
  • Attention to Detail
  • Planning & Organising
  • Influencing & Communication
  • Coordinating
  • Integrity
 
Technical Competencies
  • Company Law
  • Corporate Governance
  • Stakeholder Management
  • Risk Management
  • Reporting
  • Asset Management
  • Regulatory & Legal Compliance





​SAFCOL Group is an equal opportunity company with the focus on gender equality and people with disabilities.
 
Employment Equity will be taken into consideration in terms of all appointments within SAFCOL
 
By submitting your CV to SAFCOL, you hereby give permission to circulate your information to the interview panel members for this vacancy only. Your information will not be used for any other position/purpose and will be disregarded after an offer has been made. 
 
Interested qualified individuals can e-mail a concise CV with relevant copies of qualifications in confidence to: Ms. Sandra van der Walt, Human Capital Practitioner, sandrarecruitment@safcol.co.za, contact number 082 079 1092
 
Closing Date: 20 May 2025
 
Should you not have received a response within 30 days of the closing date, please consider your application unsuccessful.