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ROAD ACCIDENT FUND (RAF) - OFFICER FACILITIES MANAGEMENT
ROAD ACCIDENT FUND (RAF)
The Road Accident Fund's mission is to provide appropriate cover to all road users within the borders of South Africa; to rehabilitate and compensate persons injured as a result of motor vehicle accidents in a timely and caring manner; and to actively promote safe use of our roads
The Organization requires the services of qualified individuals within its Durban Regional Office for a 24 Month Fixed Term Contract on the following position: -
THIS IS AN INTERNAL AND EXTERNAL ADVERTISEMENT
OFFICER FACILITIES MANAGEMENT: T.A.S.K LEVEL 10
OF19112021DBN
LOCATION: Durban
CLOSING DATE & TIME: 11/30/2021 11:55 PM
Purpose of the Job: To plan, control, co-ordinate, organize, lead, manage and implement facilities services in regions in cost effective, efficient, and effective manner ensuring a functional and safe working environment.
Key Performance Areas
Maintain Inventory Control
- Issue stock and book the reservation on SAP system
- Check adequate stock levels of consumables are maintained at all times
- Ensure that all goods received match the delivery note and original purchase order
- Maintain an accurate record of goods received and stock issued on SAP
- Keep storeroom clean in an orderly manner at all times
- Conduct monthly stock count
- Check the expiry dates of goods and advise senior for disposal
- Update Fixed Assets register and maintain it at Head Office
- Barcode all new fixed assets and update the fixed assets register according to cost centre and department
- Facilitate the movement of fixed assets and ensure accurate records are maintained (Asset Receive, Transfer Form and Temporary Removal Form)
- Conduct bi-annual asset verification
- Log calls that scheduled maintained is conducted on fixed assets to keep them in good working order
- Liaise with Finance, Internal Audit and procurement
- Coordinate and maintenance list of assets for the disposals of redundant or obsolete assets
- Manage filing and correspondence
Provide Fleet Management
- Ensure that pool vehicles are inspected at schedule intervals
- Ensure damaged vehicles are taken for repaired
- Arrange for regular maintenance of pool vehicle
- Ensure pool cars are serviced regularly
- Control and document usage of pool cars
- Must reconcile fuel slips
- Follow up on traffic lines
- Ensure that application form and logbooks are properly completed
- Monitor service provider during car wash
- Receive and reconcile contract tax invoice
- Liaise with maintenance regarding repair and maintenance of facilities and assets
- Conduct building inspections as per schedule
- Develop specification for procurement of goods, services and prepared executive summaries for sourcing special or specialist services
- Resolve the Facilities queries ensure that churning of offices is done
- Ensure that boardroom bookings are allocated
- Ensure that all offices are fully furnished and equipped
- Attend to task, calls vs Completion
- Liaise with key stakeholders on service request
- Ensure that meetings and functions are catered accordingly
- Maintain hygiene levels to the required standards
- Report OHS, electrical, non-electrical plumbing etc.
- Manage allocation and execution of tasks by subordinates (Temp casuals)
- Maintain discipline and take corrective action when necessary to the casuals and temps
- Mediate and resolve areas of conflicts amongst casuals or temps
- Participate in staff selection and recruitment of casuals and temps
- Training interns and casuals
- Provide input in the development of policies and procedures within the area of responsibilities
- Allocate parking on request
- Administer and Reconcile parking with the number of parking bays and headcount and contract
- Conduct office churning and provide advice and support
- Administer that service providers adheres to service level agreements and contracts, schedules and inspection sheets completed
- Receive all invoices for the payment of rent and other FM related services
- Follow up with land lords/ managing agents on outstanding invoices before month end
- Compare all invoices with the amounts agreed in contract
- Submit all the invoices and payment authorization to finance for payment before the due date
- Attach invoices to existing FM FWO (Rental and other services) are paid monthly on time
- Create SAP requisitions and follow up on the release thereof
- Update SAP using Migo,MI81n,Mb 52, and MI23n
- Provide monthly report for all activities in the Facilities services section
- Coordinate and monitor
- Receive reports of damage to company owned property
- Submit completed claim documentation and submit to Business Support
- Facilitate assessment of damages and submission to Business Support
- NQF 7 (Bachelor's Degree or Advanced Diploma) in Facilities management or Logistics related qualification
- Relevant 3 years' experience in asset, inventory, and fleet management environment
- Experience in SAP will be added as an advantage
Technical and Behavioral competencies required
- Personal mastery
- Emotional wisdom
- Ethics and governance
- Customer orientation and customer focus
- Computer Literate
- Integrity,
- Compassion,
- Accountability,
- Respect,
- Excellence
Remuneration
Total cost to company applicable to this position is minimum R349 998.00 per annum, negotiable.
NB: "RAF offers Total Employment Cost packages with no additional contributions from the Employer, successful candidates are required to structure their packages in a manner that will suit their needs".
Closing date: 30 November 2021
Applications can be forwarded to the Recruitment Officer at: TempsDBN@raf.co.za
No hand delivered applications will be accepted due to COVID19.