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ROAD ACCIDENT FUND (RAF) - ADMINISTRATIVE ASSISTANT: LEGAL COST VALIDATION (X4)
ROAD ACCIDENT FUND (RAF)
The Road Accident Fund's mission is to provide appropriate cover to all road users within the borders of South Africa; to rehabilitate and compensate persons injured as a result of motor vehicle accidents in a timely and caring manner; and to actively promote safe use of our roads
The Organization requires the services of qualified individuals within its Durban Regional Office for a 12 Month Fixed Term Contract on the following position: -
THIS IS AN INTERNAL AND EXTERNAL ADVERTISEMENT
ADMINISTRATIVE ASSISTANT: LEGAL COST VALIDATION (X4): T.A.S.K LEVEL 06
ALCV19112021DBN
LOCATION: Durban
CLOSING DATE & TIME: 11/30/2021 11:55 PM
Purpose of the Job: To ensure that received bills/files are allocated on the legal cost system for officers to assess and mark them for payment requisition and general administration of legal costs.
Key Performance Areas
Perform Office Administration
- Pre-screening of files and bills to ensure that they belong to the correct branch of the RAF
- Updating the information on the files to correlate with the claim system in respect of claim numbers, link numbers, claimants, and attorneys' details
- Stamp, Sort and separate fee analysis from taxations and block settlements
- Identify whether the bill is a High Court merits or quantum and/or both merits and quantum
- Identify if the bill belongs to another region
- Scan, email and prepare matters for other regions to be delivered to the relevant region
- Update the status and collection of files on the claims viewing system
- Maintaining accurate records of files where legal cost payments are to be requested
- Keep records of movement of all files
- Requesting and/or uplifting of files, filing of documents
- Internal queries: list of outstanding payments from the CEO
- Retrieving bills from finance to verify information
- Telephone queries, attending to calls from our officers while in court to verify information urgently in the system
- External queries: receiving calls from attorneys to check payments
- Consultations with Assessors/Attorneys
- Calling or emailing attorneys requesting correct claims numbers, identify numbers, court orders, power of attorney and termination of mandates
Perform validation of allocated
- Validation: check if the bill corresponds with attorneys, correct claim numbers
- Checking previous payments
- Checking if the offer was loaded on the legal cost system
- Promptly allocate files/bills of costs on the legal cost
- System within a specific given timeframe
- Printing of payment histories, record all bills manually on a daily basis before giving them to offices to authorize and approve payments
- Receiving of payments report and submitting payments to finance for payments within a specific given timeframe
- Keep daily stats of activities on work allocated and work to be assessed
- Submit daily and monthly stats as requested by management
- NQF 4 (Matric or Grade 12) qualification
- Relevant 1 year experience in Claims/Litigation/Summons/Administration/ Registration and Data capturing
- Personal Mastery
- Emotional Wisdom
- Ethics and Governance
- Customer Orientation and Customer Focus
- Proficiency in English and one other official language
- Good Communication Skills and telephone etiquette
- Computer Literacy
- Interpersonal Relations
- Good organizational, administrative and time management skills
- Team Player
- Integrity,
- Compassion,
- Accountability,
- Respect,
- Excellence
Remuneration
Total cost to company applicable to this position is minimum R185 338.00 per annum, negotiable
NB: "RAF offers Total Employment Cost packages with no additional contributions from the Employer, successful candidates are required to structure their packages in a manner that will suit their needs".
Closing date: 30 November 2021
Applications can be forwarded to the Recruitment Officer at: RAFDBNtemps@raf.co.za
No hand delivered applications will be accepted due to COVID19.
INSTRUCTION TO PROSPECTIVE APPLICANTS
- Indicate the name and the reference number for the position you are applying for on the subject line
- Do not submit copies of qualifications and ID as these will be requested from shortlisted candidates on the interview date
- Submit a short CV with a maximum of 5 pages
- Please indicate your current salary and salary expectations if considered for the position.
- Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful
- Security Vetting shall be conducted on all prospective employees
- It is the applicants' responsibility to have foreign qualification evaluated by the South African Qualification Authority (SAQA) and to provide proof of such evaluation.